Locations in Douglas and Glenrock, Wyoming. The mission of the Converse County Senior Citizens Special District is.... Converse County Senior Citizen Service District Our Mission The mission of the Converse County Senior Citizens Special District is to assist and support the Converse County Aging Services in improving the lives of older adults through caring services with opportunities for social interaction, recreation, basic support and needs services, education, volunteerism and community activism. Our mission for the senior housing units is to ensure that the housing facilities are kept up-to-date for safety concerns and remain as affordable, low income housing in Converse County. Home: Welcome Our Vision Our vision is to assist the Converse County Aging Service in enabling older adults to engage, enrich and empower their lives. Our vision for the senior housing units is that they remain an attractive, safe, and viable source of affordable housing. Home: Our Vision History A request to form this special district and put the question on the ballot was formally adopted by the Board of Converse County Commissioners on April 17, 2018. The formation question was submitted to the voters at the Primary Election in August 2018. The formation of the district was approved by the voters at the Primary Election. At the General Election, qualified residents submitted a nomination for election and those names appeared on the November General Election ballot. At that election, five trustees were elected. At their first Board meeting, the newly elected trustees drew for lots on their terms of office with 3 (three) trustees serving 2 (two) year terms and the other 2 (two) trustees serving 4 (four) year terms. 2018 Election Results on Formation Ballots cast: 3723 Ballots Yes: 1779 Ballots, No: 1609 Under votes: 334 (voters did not mark an oval) Over votes: 2 (voters marked both ovals) Wyoming State law requires a re-submission of the question for continuing the district two years after the initial question. Therefore, at the General Election on November 3, 2020, the question was put on the ballot. 2020 Election Results on Continuing the district Ballots cast: 7010 Yes : 4516 No : 1742 Under votes: 748 (voters did not mark an oval) Over votes: 4 (voters marked both ovals) Home: History Bylaws Read More About Bylaws Home: Bylaws Minutes Read More About Minutes Home: Minutes Financials Read More About Financials Home: Financials Vist Site Map Vist Accessibility Statement Home: Site Map Home: Contact Us Home: Subscribe Form

Converse County Senior Citizens Service District Board Douglas Senior Center Members present: Tim Ricker.... Home > General Business > Minutes 2021 Converse County Senior Citizen Special Service District's Minutes 2021 Converse County Senior Citizen Service District Board Douglas Senior Center January 11, 2021 Amended - April 12, 2021 Members present: Tim Ricker, Kathy Patceg, Ron Yates, Lucile Taylor and Bill Canaday. Others present: Nancie Fink and Troy Hunsucker. The meeting was called to order by Tim at 10:00 AM. Minutes of the last meeting were read and approved. Financial Report: Kathy passed out the bank statement with the Reconciliation Detail showing everything balanced with $2,210,848.18 in the account. Kathy has included an expense by vendor detail for Lucile Taylor. Ron brought in the technology from Joanne Desmarais, former board member. Bills and claims from CCAS allocation, advertising, and the county clerk for the General Election. Bill moved to pay the bills and claims and accept the Financial report, Ron seconded, motion carried. Lucile Taylor and Kathy Patceg and Bill Canaday were sworn in as board members. New members were given the oath and Bill signed certificates of the Oaths of Office. Kathy introduced Troy Hunsucker (Regional Director, Marketing) from Wyoming Class to discuss the possible Public Fund investments. Troy explained different kinds of investments that are possible for the CCSCSDB. Troy explained options for different kinds of investment. Nancie's report: The sign is up and running in Douglas. A new computer was purchased. There is a need for more staff training as they learn how to use the technology so the public can read the information. Nancie showed maps of the parking lot showing ownership. Nancie needs to meet with different entities to find out how much money will come from each entity. Kathy made a motion to accept Nancie's report, Ron seconded, motion passed. Nancie said the van will be here at the end of January. Nancie explained that the architect said the center needed to clear up the boundaries or get permission from the Housing Authority complex or the City of Douglas before the remodeling project could move forward. She will visit with the City of Douglas first. Old business: The sign in Douglas is up and running. MOU was passed around for signatures and Nancie will pass onto the CCAS board for signatures. Kathy has visited with the CPA about the FY 20 Audit report several times. The audit report needs Tim's signature before it is sent to the state. Tim talked about mileage reimbursement for private vehicles going to meetings in Douglas, Glenrock and other places. Lucile will bring information pertaining to mileage reimbursements. New business: Election of officers for the year 2021. Lucile made a motion to keep the officers' members the same as in the past for calendar year 2021, Tim seconded, motion carried. Lucile and Tim will go to the bank and see about interest from the bank. Kathy was advised that investment policy needs to follow state guidelines. Tim asked if the Payne Plaza could use the center if there was a power outage. Ron brought the returned computer and printer from Joanne. No one had a need for the computer. Kathy will not be at the next meeting. Tim has the check book if needed. Kathy moved to add Lucile's name to the bank account, Ron seconded, motion carried. Ron moved to adjourn, Kathy seconded, motion carried. Respectfully Submitted, Bill Canaday, Secretary Tim Ricker, Chairman January Converse County Senior Citizen Service District Board February 15, 2021 Glenrock Senior Center Members present: Tim Ricker, Ron Yates, Lucile Taylor and Bill Canaday Member absent: Kathy Patceg Others present: Nancie Fink and Sam Evans The meeting was called to order by Tim at 10:00 a.m. Minutes of the last meeting were approved and order filed. Bill did not have the oath to swear in Ron and said he would look for that and bring it to the next meeting. Financial Report: Lucile gave the bank statement with a balance of $2,437,250.74 and a credit from Converse County Treasurer for $226,984.78. Checks were paid to Aging Services for $75,000, check deposit for $234.00 from Joann, warrant for $420 to Douglas Budget, $536.44 to County Clerk for election, interest $140.22 at .07% and balance $2.437,250.74. Bills and claims were paid. Bill made a motion to accept the financial report, seconded by Tim, motion carried. Tim read the letter from the Converse County Bank about the formal application that authorizes the pledging of securities in excess of $250,000. Motion made to accept Resolution of Board of Directors by Lucile and seconded by Ron, motion carried. The Resolution of the Board of Directors paperwork was signed and will be returned to CCB. Tim stated he would like a new computer to use for district business. Nancie's report: Nancie passed out the Balance Sheet from Converse County Aging Services, Inc. Nancie provided information on what needs to be paid. The transmission went out on the van. Nancie stated the bills have been paid and will present invoices at our next meeting. The new van might be here by the end of February. Nancie brought January financials to look at. Tim and Nancie met with the City of Douglas and the city will do what is necessary to move forward with projects. Nancie explained there will be some changes made to the projects after meeting with the city. There will be changes to costs after final changes by architects. The garage was discussed and the thought was to move forward even though it is different from the remodel project. By moving forward, the Board can see how the garage will fit with the current project. Old business: Lucile passed out the form for Mileage Reimbursement for business trips and explained that everyone needs to be consistent. IRS mileage is $.56/mile for FY 2021. Lucile thought we should have policies in place first and will bring additional information to the next meeting. New business: A special district notice was received for February 24-25 in Cheyenne for Conservation District Employee Certification Training. One can go on the website and make reservations. Ron gave a summary of the agenda. Tim expressed an interest in going. Ron made a motion to pay expenses for the trip in a sum of $600.00 and if it is more, the district will pay, seconded by Lucile, motion carried. Lucile will check into getting a credit card from the bank. Ron stated he would like to get the computer back from Nancie that Joann had. Nancie will get it to Ron. There was discussion about buying equipment for the current project and storing to help with potential savings since there may be price increases later. Ron moved to adjourn, Lucile seconded, motion carried. Tim Ricker, President Bill Canaday, Secretary February Converse County Senior Citizen Service District Board Douglas Senior Center March 8, 2021 Members present: Tim Ricker, Kathy Patceg, Lucile Taylor and Bill Canaday Members absent: Ron Yates Others present: Nancie Fink The meeting was called to order by Tim at 10:00 a.m. The minutes of the last meeting were read and approved with corrections. Discussion of Records: Kathy will make corrections to the Investment Policy and bring it to the next meeting. Kathy is the public records person for requests. The minutes of all meetings will be signed by the President and Secretary. The minutes need to be kept forever. Bill stated the minutes are in a 3 ring binder and in folders on his computer. The records are hard copy and digital. Lucile said we should have a limit for length of time to keep other records as determined by State Archives. Financial Report: Kathy stated that the bank statement for January was in order. Kathy passed out the February bank statement and everything is good. We received interest on our account totaling $573.21 for February. Tim went to a meeting in Cheyenne on February 25th and explained his costs and will turn in his expenses. Tim will give back any money he did not use for the trip and will deposit it in the bank. Motion made by Lucile, seconded by Bill to pay bills and claims of $150.00 WY Association for Conservation membership fee; $70.60 for mileage for Tim's expenses; CCAS allocation of $75,000; final payment for sign $24,601; and permit fee for sign $3,101 to Converse County Aging Services, passed by all. Motion made by Bill to accept Financial Report, seconded by Lucile and passed by all. Tim stated that there will still be more revenue coming in from FY 21. Nancie's report: Nancie discussed the funding sources for the Glenrock parking lot improvements. Nancie is sending information to 5 construction companies for bids. She will go to several different meetings in that parking lot. Nancie stated that Casper and George would go to the City of Douglas to see if they could fix potholes in Douglas parking lot for public safety. Nancie stated that the 2 boards have done a good job moving forward. The new vehicle was discussed without an exact date for delivery and there will be an additional charge due to changes. Old business: Nancie brought in visual aids for the Glenrock parking lot to show ownership. Kathy stated that the Audit report will be coming soon, along with a bill. Lucile discussed the mission and vision statements related to the proposed policy. Kathy had questions and the group discussed what needs to be done and changes that need to be clarified. Changes need to be made to reflect the state law. Suggestion made to adopt policy and attach MOU. Lucile will do some research for clarification on what happens if there is a change in all board members. New business: There was discussion on the sale of old vehicles with more information to follow. Kathy passed out FY 21 Fiscal Year Budget sheets to compare with Nancie's report to see what has changed with cost for the updates and other work. Kathy stated that our Audit/accounting costs may increase. The virus scan needs to be updated and Kathy will look into it. The signatures for the Credit Card Application were obtained and the application will go back to the Converse County Bank. Bill moved to adjourn, Kathy seconded, motion carried. Tim Ricker, President Bill Canaday, Secretary March Converse County Senior Citizen Service District Board April 12, 2021 Glenrock Senior Center Members present: Tim Ricker, Ron Yates, Lucile Taylor, Kathy Patceg and Bill Canaday Others present: Nancie Fink The meeting was called to order by Tim at 10:00 a.m. The minutes of the last meeting were approved with corrections (last line, first page "to" will be replaced with "on") and order filed.. Kathy did an amendment to the January minutes to take Bill off as being sworn in as new board member and updated the February minutes.. Motion made by Ron to accept all changes, seconded by Kathy, motion carried. Kathy stated the virus protections have expired on our computers. It was suggested to download the free Avast and CCleaner. Financial Report: Kathy passed out the Converse County Bank statement. The Reconciliation Summary was up to date. Kathy passed out the Bills and Claims for review.. Kathy had an additional invoice for the Dodge Van, $53,552.00.. Lucile stated she would like to see a comparison of expenditures compared to the adopted budget. Lucile moved to accept the financial report, seconded by Ron, motion carried. Nancie's report: Nancie discussed the problems she has encountered in making payments to the IRS.. Nancie stated the last payment of $265,675.41 should be the final one.. Board members had questions about the IRS that Nancie answered.. Nancie did not go to the Glenrock Town Council meeting about the Barber Apartment shared parking lot.. Old business: Ron Yates was given the Oath of Office by Bill. New business: Kathy will notify Matt Adelman, the Douglas Budget, of the budgeting work session. Kathy will see if she can tweak the investment policy and talk to Troy about investments before the committee meets.. Ron will be in charge of the committee with Kathy and Lucile also serving. There will be more research into investment companies by having them present their plans. Kathy passed out the proposed budget worksheets and discussed income and expenses page by page. Lucile suggested that there should be a distinction made in the minutes for historical purposes about which town is being referenced on projects. Kathy will contact the Douglas Budget to get an annual contract for the legal notices. Kathy will check about bonding for those on the checking account. She will also check on the website. Nancie will update her balance sheet for individual projects to show what has been paid and what remains to be paid per project. Nancie will provide an itemized breakdown for projects (budgeted and spent). Lucile suggested that the vehicles being disposed of need to go out for bid so there is a justification for new vehicles. There will be a budget work session, Thursday April, 22 at Glenrock Senior Center at 10:00 a.m. Nancie will show her Board the budget and explain it at their next meeting. It was suggested by Lucile to look at policies in the next meeting. Lucile will contact the Local Government Liability Pool to see if there is liability coverage they offer that this Board should purchase. Bill moved to adjourn, Ron seconded, motion carried. Tim Ricker, President Bill Canaday, Secretary April Converse County Senior Citizen Service District Board Douglas Senior Center May 10, 2021 Members present: Tim Ricker, Kathy Patceg, Lucile Taylor, Bill Canaday and Ron Yates Others present: Nancie Fink, Sally Suppes The meeting was called to order by Tim at 10:00a.m. Sally Suppes from Travelers presented the Nonprofit Directors and Officers Liability coverage plans that could work for this board in case there was a lawsuit. The total would be about $1,500 for protection for a year for all board members. Lucile stated she would agree, but would like to revisit this after a year and see if there are different rates and if it is needed. There was discussion about bonding for the funds held by this board. Sally will give us a quote from Fidelity and Crime Coverage and Nonprofit Directors and Officers Liability for bonding. The minutes of the last meeting were read by Bill. Kathy moved to accept, seconded by Lucile, motion carried with corrections. Financial Report: Kathy passed out the Converse County Bank statement. There is an additional deposit of $187,552.97 for a total of $2,083,289.97 which will be on the next statement. There was an additional check to pay for ink for Bill. Tim moved to accept the financial report, seconded by Bill, motion carried. Nancie's report: Nancie passed out the "wants” sheets from surveys that the seniors took at the centers. There may be some additional costs from the "wants” list, discussion followed. Nancie stated that the price was locked in for the kitchen equipment and it could cost less to complete. There are additional funds needed for racks for the thrift stores (Tim stated his wife would agree) and snow removal. Nancie will go to the Rec Center Board meeting to see about the digital sign in Glenrock. Old business: Ron will fill out the public investment paperwork. Nancie stated that the bid for the Glenrock parking lot has gone out; the potholes need to be filled at the centers; and improvements to the Douglas Senior Center will happen one project at a time. New business: Kathy talked about the Proposed Budget for the next fiscal year. Ron suggested a building fund and Kathy will talk and look into it. It was suggested to have operating and reserve funds in separate accounts and possibly have a building fund. Tim moved to adjourn, seconded by Lucile, motion carried. Tim Ricker, President Bill Canaday, Secretary May Converse County Senior Citizen Service District Glenrock Senior Center June 14, 2021 The regular meeting was called to order by President Tim Ricker at 10:05 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Minutes of the May 10, 2021 meeting were read. Kathy moved to accept, Lucile seconded, motion carried. Bill Canady's resignation letter was read. Ron moved to accept, Kathy seconded, motion carried. Kathy passed out the Financial Report, reflecting 4 warrants issued, plus interest earned. The balance is $1,936,458.90. Lucile moved to accept, Ron seconded, motion carried. Nancie was absent so there was no report from her. This Board requested a 2 mil levy from the County for the FY 22 budget. Funds will be for operations and earmarked accounts. The next meeting will be July 12, 2021 in Douglas. Lucile moved to adjourn, Ron seconded, motion carried. Tim Ricker, President Ron Yates, Acting Secretary June Converse County Senior Citizen Service District July 12, 2021 Douglas Senior Center The regular meeting was called to order by President Tim Ricker at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Ron Yates and Lucile Taylor. Guests present were Nancie Fink and George Smith. A Public Hearing was held at 9:00 a.m. at the Douglas Senior Center for the FY 22 proposed budget. There was no public in attendance. Kathy will update the FY 22 budget to reflect it as adopted and will send it to the State of WY and Converse County. Lucile moved to accept the minutes of the June 12, 2021 meeting with corrections, Kathy seconded, motion carried. Kathy provided a financial report: June 30, 2021 account balance, $2,807,580.04 which includes $646.97 in interest. Warrants were approved as submitted. Ron moved to accept the financial report, Lucile seconded, motion carried. Parking lots: nothing to report. Nancie's report: The Douglas dining room construction project will start July 13. The bid advertisement went out for the Douglas kitchen remodel. There will be a mandatory pre-bid meeting on July 20th at 2:00 p.m. with bids being accepted until July 28, 2021 at 2:15 p.m. The mill levy tax distribution for June 2021 was $88,815.64. Kathy will place an advertisement in both newspapers to replace Bill Cannady, who resigned from this Board on June 13, 2021. Lucile was appointed to fill the secretary position which was vacated with Bill's resignation. Lucile suggested that this Board meet with the CC Aging Services Board to discuss remodel and other projects that were funded in FY 21 and FY 22. The question is what can realistically be accomplished? Is someone needed to help Nancie oversee these projects? Lucile's concern was the large revenue balance in the account and, even though the funds have been allocated to various projects, it doesn't look good to have so much money on hand. Should the projects be prioritized? The remodel projects are taking a long time to be completed due to still existing Covid problems, receiving materials and scheduling contractors. This Board will try to meet with the CC Aging Services Board at their meeting in Glenrock at 1:00 p.m. on August 19, 2021 to discuss projects. Lucile moved to adjourn at 10:53 a.m., Ron seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary July Converse County Senior Citizen Service District August 10, 2021 Glenrock Senior Center The regular meeting was called to order by Vice President Ron Yates at 10:00 a.m. Present were Ron Yates, Kathy Patceg and Lucile Taylor, absent was Tim Ricker. Guests present were Nancie Fink. Dana Lythgoe joined the meeting a bit later. Nancie stated the CC Aging Services Board meeting was changed to August 26, 2021 at 10:00 a.m. at the Douglas Center. Kathy moved to accept the minutes of the July 12, 2021 meeting, Ron seconded, motion carried. Kathy gave the financial report and reviewed various projects and dollars spent. She will modify that spreadsheet to show completed projects as they were deleted on her report. Nancie discussed the projects and her desire to involve her Board more with decisions. Lucile moved to accept the financial reports, Ron seconded, motion carried. Kathy will check on the status of the insurance coverage for the Board. She will also get with Troy for his suggestions to modify the investment policy so this Board can start investing funds.. Lucile will ask County Treasurer Joel Schell for his thoughts on investments. Nancie reiterated her desire to have her board be more involved with decisions on projects. On the kitchen remodel, she believed the Senior Center paid the $75,000 for the architect. We discussed this as it applies to an overall cost of a project. Should we know this so that there is a total project cost when there are payments from two different entities? Nancie offered the following invites to this Board: August 29, 2021, Ayres Natural Bridge Park, staff picnic beginning around 10am. August 31,2021, Ayres Natural Bridge Park, Senior picnic, 11a(ish). Bring a covered dish. Lucile stated there needed to be action on the procedures she presented. She will distribute again via email. Lucile moved to adjourn at 11:10 a.m., Kathy seconded, motion carried. Ron Yates, Vice-President Lucile K. Taylor, Secretary August Converse County Senior Citizen Service District September 13, 2021 Douglas, Wyoming The regular meeting was called to order by President Tim Ricker at 10:00 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Guest present was Nancie Fink. Kathy moved to approve the minutes of the August 10, 2021 meeting, Ron seconded, discussion followed about clarification on the architectural fees and the kitchen remodel costs as there appears to be some confusion. Lucile will address the corrections in the minutes of this meeting rather than redoing the August 10th minutes, motion carried. Corrections to minutes of August 10, 2021: The $75,000 architectural fee is being paid in increments by CCAS as work is completed; therefore, that amount has not been totally expended. The kitchen equipment cost has been paid. That cost was paid by this Board. Kathy presented the financials reflecting a balance of $2,671,378.32 as of August 31, 2021. Ron moved to accept the financial report and the payment of bills as presented. Lucile seconded, motion carried. Old business: Glenrock parking lot, no progress, hopefully, work will start in late fall to be completed this calendar year; Douglas kitchen remodel, work is in progress. The Investment Policy was discussed and the Board decided to adopt and then submit amendments if needed. Lucile moved to adopt the Investment Policy, Ron seconded, motion carried. After some discussion, Lucile moved to rescind the motion made by Bill Canady on December 13, 2020 to invest $50,000 with Ally Bank Utah, Kathy seconded, motion carried. (A copy of those minutes is attached for reference.) The credit card is now available for use by this Board. New Board member: no applications at this time. The application for consideration to be appointed to this Board was distributed by Kathy. Nancie will try to get on the agenda to meet with the Glenrock Town Council about the sign for the Glenrock Center. Ideally, CCAS would like to have it on the Rec Center property for visibility, but there has been some push back from them. The FY 22 Budget and projects were reviewed and discussed. Nancie will provide a copy to her Board at their next meeting. Nancie stated that she and Cheryl Schwartzkopf, CC Weed & Pest, had met and looked at the weed and landscaping concerns at both centers. The Glenrock parking lot remodel may cause issues with the landscaping on the hillside. Kathy stated she was not getting return calls in reference to the proposal for the Board's liability insurance coverage. Ron and Lucile will get her a couple of more names. Ron moved to approve the Policies and Procedures that Lucile put forth for consideration, Kathy seconded, motion carried. Lucile will put them in a notebook and will print a set for each member, as well as Nancie. Because the Investment Policy was adopted, this Board can now invest funds in various approved programs according to Wyoming State law. The Board agreed to initially invest in WYO-STAR which is administered by the Wyoming State Treasurer. Once we have our account number, this Board, at their next meeting, will decide on a dollar amount to invest. Kathy will send in the application and let us know if it is accepted or if more information is needed. Ron moved to adjourn at 11:32 a.m., Lucile seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary September Converse County Senior Citizen Service District October 18, 2021 Glenrock, Wyoming The regular meeting was called to order by President Tim Ricker at 10:00 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Guest present was Dana Lythgoe. Kathy moved to accept the minutes of the September 13, 2021; Ron seconded, motion carried. Kathy presented the financials. The September 30, 2021 balance is $2,591,682.68 which included $647.14 in interest earned and $9,867.22 in tax distribution funds from the County Treasurer. Bills were presented and approved. Tim encouraged Board members to actively seek a new member. Lucile shared the names for a couple of possibilities. Dana, CCAS (representing Nancie), said the next major project is the Glenrock kitchen remodel.. Lucile shared that she would be going through information on the Records Retention schedule from the State Archives for this special district and will share that information so that our records are retained as required. Kathy moved to have Lucile become the Public Information person for our district; Ron seconded, motion carried. Note: Kathy is currently that person. She will notify the State of the change. The WYO-STAR project is still moving forward. Hopefully, by the next meeting, the required form will have been accepted by the WY State Treasurer's Office and we can begin investing. Lucile moved to adjourn at 11:00 a.m.; Ron seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary October Converse County Senior Citizen Service District November 8, 2021 Douglas, Wyoming President Tim Ricker called the meeting at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Lucile Taylor and guest Nancie Fink. Ron Yates was excused. Kathy moved to accept the minutes of October 11, 2021, Tim seconded, motion carried. Mr. Troy Hunsucker, Peaks Investment Management, discussed options for investing funds. His company specializes in working with local governments. He discussed Wyoming Class offerings and its flexibility. Funds cannot be invested for more than 270 days. He also discussed Long Term Investments and said there is an option to split maturity dates. LTI funds can be withdrawn early without penalty. Mr. Hunsucker will send Kathy the application. He will also review our Investment Policy. Lucile will check with Joel, CC Treasurer, to find the current best investment options. Note, investments are discussed in WSS 9-4-831. Kathy presented the financial report. The current balance is $2,609,720.59 which includes $668.23 in interest and $107,519.37 from the County Treasurer. Bills were approved as presented. Lucile moved to accept the financial report, Kathy seconded, motion carried. Kathy said that our auditor, Julie Melder, is available if we would like her to attend one of our meetings Prospective board member: Leonard Hollar was suggested . Nancie's update. The Douglas dining room may open in mid-December. There may be a grand opening sometime in the first part of January. She updated us on the status of other projects that we are funding. The next major project may be the remodeling of the Glenrock dining room. Tim will be attending the WY Assn of Special Districts' meeting in Casper. Lucile will work on the Retention Schedule for Special Districts. Kathy will check with Joanne about the website that was purchased so we can pursue a website for this special district. Lucile moved to adjourn at 11:55 a.m., Kathy seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary November Converse County Senior Citizen Service District December 13, 2021 Glenrock, Wyoming The meeting was called to order at 10:06 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Guest present was Dana Lythgoe. Kathy moved to approve the minutes of the November 8, 2021 meeting. Ron seconded, motion carried. Kathy provided the financial report. Claims were approved for payment as submitted. The bank balance at the end of November was $2,883,641.64 which included tax revenue of $427,468.08; interest of $700.42; and disbursements of $154,247.45. Lucile moved to approve the contract and payment of $330 to Brennin Clark, dba 4-Optimization for the website development and Joanne Demarais for $359.76 as payment for the GoDaddy website project, Ron seconded, motion carried. Ron moved to accept the financial report, Lucile seconded, motion carried. New member options: Cherie Reese and Kim Hiser. Kathy has made contact with Mr. Troy Hunsucker, Peaks Investment Management, for required documents. The Board is also looking at investing funds in WYOSTAR. Lucile moved to invest $50,000 with Peaks Investment pending their signing the contract and $50,000 in WYOSTAR pending an account number and any other required details, Kathy seconded, motion carried. Lucile moved to nominate the current officers to serve terms ending in November 2022, Ron seconded, motion carried. The officers will be Tim Ricker, President; Ron Yates, Vice-President; Kathy Patceg, Treasurer; and Lucile Taylor, secretary. Kathy moved to approve the 2022 meeting dates as submitted, Ron seconded, motion carried. Copies will be provided to the Douglas Budget and will be posted at the Courthouse. Dana Lythgoe, CC Aging Services, updated the opening for the Douglas dining room, which may be around mid-January, 2022. She also updated other projects. Questions arose if invoices are required to reimburse CCAS when they paid for items that the District had built into its budget. Lucile will check with an auditor. Lucile moved to adjourn at 10:54 a.m., Ron seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary December

Board Policy 1040 Meetings of the Board The Board of Trustees shall meet in regular sessions on the second Monday of each month, alternating... Home > Policies and Procedures > Board Policy 1040 - Meetings of the Board Board Policy 1040 Meetings of the Board The Board of Trustees shall meet in regular sessions on the second Monday of each month, alternating between locations in Douglas and Glenrock. The time and place of regular meetings of the Board of Trustees may be changed with proper public notice. All regular meetings of the Board of Trustees are open to the public. Any three members of the Board constitute a quorum. An agenda shall be prepared by the President of the Board of Trustees of the District for each of the regular meetings and for special and emergency meetings if the business at hand requires it. Provision shall be made for the introduction of additional items at all regular meetings. Executive Sessions The Board may hold an Executive Session in accordance with State Statute. An executive session is limited to discussions as outlined in State Statute. The Board shall follow proper protocol in opening and closing an executive session, in only voting in a public session, and shall maintain minutes of all executive sessions. Special Meetings: Special meetings and emergency meetings may be called by the President of the Board. Written notice shall be given to members in advance unless a special meeting is arranged for in a meeting when all Board members are present. A special or emergency meeting shall consider only the business for which the meeting was called. A quorum must be present for the transaction of business at regular or special meetings. Board Meetings for Budget Preparation and Dates The maximum mill levy for the operation of the Senior District is 2 (two) mills. The Board shall meet, adopt and submit a Proposed Budget for the next fiscal to the State Department of Audit and the County Clerk no later than June 1st. The Board shall hold a public hearing to adopt the Final District Budget not later than the third Wednesday in July. The final budget shall be adopted by the Board within 3 (three) days of the public hearing. Once adopted, the Final Budget will be submitted to the State Department of Audit and County Clerk as required by law. Board Policy 1040 - Meetings of the Board: About Us

Board Policy 3030 Public Records The Public Records Act defines “public records” as “the original and copies of any paper, correspondence, form... Home > Policies and Procedures > Board Policy 3030 - Public Records Board Policy 3030 Public Records The Public Records Act defines “public records” as “the original and copies of any paper, correspondence, form, book, photograph, Photostat, film, microfilm, sound recording, map drawing or other document, regardless of physical form or characteristics that have been made by the state of Wyoming and any counties, municipalities and political subdivisions thereof, or received by them in connection with the transaction of public business, except those privileged or confidential by law”. The Act does not require the District to create or compile a record which does not exist at the time of the request. The District is subject to the Wyoming Public Records Act and will fully comply with all the provisions and requirements of the Act, per W.S. 16-4-201 through 16-4-205. Per W.S. 16-4-205, any person who knowingly or intentionally violates the provisions of this act is liable for a penalty not to exceed seven hundred fifty dollars ($750.00). The penalty may be recovered in a civil action and damages shall be assessed by the court. Any action pursuant to this section shall be initiated by the attorney general or the appropriate county attorney. If the District custodian of public records is acting in good faith and in accordance with this policy and related procedure, any fine levied upon that individual will be paid by the District. The law defines the procedure for requesting public records, including when a fee may be charged related to a public records request. All public record requests shall be handled by the District’s custodian of public records. The specific name, business email address, and mailing address of this person shall be submitted to the department of administration and information. Board Policy 3030 - Public Records: About Us

Policy 1020 Oath and Terms, Board of Trustees Membership of the Board of Trustees: The Board of Trustees is... Home > Policies and Procedures > Board Policy 1020 - Oath and Terms, Board of Trustees Policy 1020 Oath and Terms, Board of Trustees Membership of the Board of Trustees: The Board of Trustees is made up of five members, elected at large. The Board of Trustees shall abide by the election laws of the State of Wyoming. The election shall be held at the regular polling places on the Tuesday next following the first Monday in November in general election years. Terms of office shall run for four (4) years beginning at the first Board meeting in November following the election. Not more than a simple majority of members of the board of trustees shall be elected at any election unless the election is to fill an unexpired term. Oath of Office 22-29-118. Directors; oath of office. All directors, whether elected or appointed, shall, within ten (10) business days after notification of election or appointment, take the oath of office provided in Wyoming constitution, article VI, section 20, before an officer authorized to administer oaths. The director shall also complete the written oath and without delay transmit a copy of the oath in writing to the respective county clerks for the first election and to the secretary of the district thereafter. Terms Officers are not elected for the ensuring year until the newly elected trustees have taken their oath. Because the election of officers must occur no later than December 1, the new terms begin at the first meeting in November. 18-15-109. Selection of officers of board of trustees; quorum; trustees not to be interested in contracts, work done or property purchased by district. (a) Annually, not later than December 1, the board of trustees shall choose from their number a president, a treasurer and a secretary of the district. Vacancies 18-15-107. Vacancies on district board of trustees. If a vacancy occurs on any district board of trustees, the vacancy shall be filled by appointment made by the board of trustees. The appointee shall hold the office until his successor is elected and qualified. Note: The successor serves until the next General Election, which is not necessarily the term of the trustee who resigned. Interested parties file according to state law to have their names on the General Election ballot. Board Policy 1020 - Oath and Terms, Board of Trustees

2019 Budget, 2020 Budget, 2021 Budget, and 2022 Budget. Converse County Senior Center Of Wyoming Home > Financials Converse County Senior Citizen Service District's Budget 2020 Budget Proposed Budget Read More About Proposed Budget 2020 Audit of Budget Audit of Budget 2020 Read More About Adopted Buget 2020 Adopted Budget 2019 Budget 2020 Budget 2021 Budget Proposed Budget Adopted Budget Read More About Adopted Buget 2021 Audit of Budget Audit of Budget 2021 Read More About Proposed Budget 2021 2021 Budget 2022 Budget Read More About Proposed Budget 2022 Read More About Adopted Buget 2022 Audit of Budget 2022 Audit of Budget Adopted Budget Proposed Budget 2022 Budget 2023 Budget Public Notice Funding Justification Proposed Budget Adopted Budget Audit of Budget Read More About Public Notice 2023 Read More About Funding Justification 2023 Read More About Proposed Budget 2023 Read More About Adopted Buget 2023 Audit of Budget 2023 2024 Budget Public Notice Funding Justification Proposed Budget Adopted Budget Audit of Budget Read More About Public Notice 2024 Read More About Funding Justification 2024 Read More About Proposed Budget 2024 Read More About Adopted Buget 2024 Coming Soon 2025 Budget Public Notice Funding Justification Proposed Budget Adopted Budget Audit of Budget Read More About Public Notice 2025 Read More About Funding Justification 2025 Read More About Proposed Budget 2025 Read More About Adopted Buget 2025 Coming Soon 2026 Budget Public Notice Funding Justification Proposed Budget Adopted Budget Audit of Budget Read More About Public Notice 2026 Coming Soon Coming Soon Coming Soon Coming Soon

Website Accessibility If you use assistive technology (such as a Braille reader, or a screen reader)... Website Accessibility If you use assistive technology (such as a Braille reader, or a screen reader) and the format of any material on this website interferes with your ability to access information, please contact us . To enable us to respond in a manner most helpful to you, please indicate the nature of your accessibility problem, the preferred format in which to receive the material, the web address of the requested material, and your contact information. Accessibility Design Guidelines Our website has been designed with the following accessibility guidelines in mind: We work to comply with Section 508 as well as WCAG 2.0 A and AA referring to website accessibility standards. If you have difficulty accessing the site or have any comments or feedback, please do not hesitate to contact us . Browser Accessibility Information Many popular browsers contain built-in accessibility tools. Chrome Accessibility Information Firefox Accessibility Information Microsoft Edge Accessibility Information Safari Accessibility Information Additional Plug-ins Adobe Reader is required to view and print PDF documents that appear on this website. To download this program for free, visit the Adobe website . To read PDF documents with a screen reader, please visit the Adobe Reader Accessibility website which provides useful tools and resources. Supported Assistive Technology Latest Version of JAWS for Windows Latest Version of NVDA for Windows Latest Version of VoiceOver for Mac OS X Keyboard-Only Navigation

Board Policy 5020 Dissolution of the District Reference: WY Stat § 22-29-401 through 22-29-408 The Wyoming... Home > Policies and Procedures > Board Policy 5020 - Dissoltion of the District Board Policy 5020 Dissolution of the District Reference: WY Stat § 22-29-401 through 22-29-408 The Wyoming State Statutes referencing the dissolution of a special district are quite lengthy. Do avoid outdated statutes, the one below provides a general scope on the initial processes. If dissolution is considered, the WSS should be reviewed for any legislative changes. Dissolution procedure. (a) Dissolution of a district may be initiated: (i) By a petition signed by not less than twenty-five percent (25%) of the voters owning not less than twenty-five percent (25%) of the assessed valuation of property within the district, requesting dissolution of the district, filed with the county commissioners. The petition process shall be governed by W.S. 22-29-105 through 22-29-108; (ii) By resolution of the district directors filed with the county commissioners when the district directors determine that it is in the best interest of the inhabitants of the district that the district be dissolved and liquidated; (iii) By resolution of the county commissioners if: (A) Either: (I) The district at the time of the regular district election has not elected district directors as required by the principal act; or (II) The territory within the district is uninhabited; and (B) The county commissioners determine that it is in the best interest of the people of the county that the district be dissolved and liquidated. (iv) Within five (5) business days after a petition is filed or a resolution of a county commission is adopted under this section, a copy shall be filed with the district secretary, if any, or with any other district officer who can with reasonable diligence be located; (v) If there are no qualified district director members, the county commissioners shall act as or appoint a board of trustees to act in behalf of the district. (vi) Dissolution of a district shall be initiated by resolution of the board of county commissioners if the director of the department of audit has notified the board of county commissioners of the district's failure to comply with the reporting requirements of W.S. 9-1-507, and the district has failed to comply with W.S. 9-1-507(a) (vii) by December 30 of that same calendar year. The board of county commissioners shall declare the board of directors vacant under W.S. 22-29-201, and shall fill the board by appointment under W.S. 22-29-202 for the purpose of dissolving the district. Board Policy 5020 - Dissolution of the District: About Us

Converse County Senior Citizens Service District January 10, 2022 Douglas, Wyoming President Tim Ricker... Home > General Business > Minutes 2022 Converse County Senior Citizen Service District January 10, 2022 Douglas, Wyoming Converse County Senior Citizen Special Service District's Minutes 2022 President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Kathy Patceg and Lucile Taylor. Guests present were Nancie Fink, Cheri Reese, Rita Redig and Troy Hunsucker, Peaks Investment Management. Mr. Hunsucker shared a chart which gave an overview of earning capabilities if this Board invests $500,000 (the amount in reserves). He stated his firm is AAA rated. Investments will be discussed at future board meetings. Kathy moved to approve the minutes of the December 13, 2021, Lucile seconded motion carried. The financials were presented reflecting $1,367,406.81 from the mil levy; $916.87 from interest and payments of $347,671.32. The current balance is $3,904.294.00. Lucile moved to approve, Kathy seconded, motion carried. Due to a problem with GoDaddy, Kathy suggested to Joanne to remove her personal credit card as payment for any future charges. The Board agreed to this action. Mr. Ron Yates resigned from this Board on December 26, 2021. President Ricker thanked him for his service. Board Candidate applications were presented for Cheri Reese and Rita Redig. Kim had not yet submitted the application. After review, Lucile moved to appoint Cherie Reese and Rita Redig to this Board for terms ending at the next General Election, Kathy seconded, motion carried. Lucile gave the Oath of Office to Cheri and Rita. The signature card for the Converse County Bank was presented. Tim, Kathy and Lucile will be authorized signatures for the checking account. Lucile will contact the bank to add Rita Redig to the authorization. Nancie Fink gave an overview of projects at the centers. The Douglas Center's kitchen will soon be operational and the Glenrock parking lot is going out to bid with the project beginning in June 2022. She will try to attend a meeting of the Glenrock Rec Board for the signage for the Glenrock Senior Center. There being no further business, the meeting adjourned at 10:55 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Janaury Converse County Senior Citizen Service District February 14, 2022 Douglas, Wyoming The meeting was called to order at 10:04 a.m. with the following in attendance: Tim Ricker, Cheri Reese, Rita Redig and Lucile Taylor, Absent: Kathy Patceg. Guests present: Mr. Matt Adelman, Douglas Budget and Nancie Fink (for a short time due to her other obligations today). This meeting was originally scheduled to be held in Glenrock, but was moved because of the Grand Opening of the dining room in Douglas. Lucile read the minutes of the January 10, 2022 meeting. Cheri moved to accept, Rita seconded, motion carried. Lucile provided the financial report that Kathy had submitted via email. Bank activity for January, revenue: $427,465.65 from taxes; $1052.07 in interest; disbursements: $50,000 to WYO STAR; $12,338.74 CCAS for various projects; $90,000 CCAS for their January allocation and $175 to the Douglas Budget for the legal ad on CY 2022 meeting dates. January 31, 2022 balance: $4,180,297.98. Rita moved to accept the financial report, Cheri seconded, motion carried. Mr. Adelman inquired about the balance in our account. Lucile explained it was due to projects not being completed from previous years and the delays due to COVID and materials. For clarity on the terms of the current board, Cheri Reese replaces Bill Canady and Rita Redig replaces Ron Yates. This is needed to make certain the ballot reads correctly on terms for the November 2022 election. Nancie gave a quick update on the various projects. Rather than relist, the report is attached. Mr. Adelman asked Nancie if the projects had been put out to bid, which Nancie stated generally no; however, a few have been. The Grand Opening of the Douglas Senior dining room is today with Prime Rib being served. Nancie will provide this Board with the contact info for the CCAS Board. Rita and Cheri inquired about investments and felt that more funds needed to be invested. Cheri will also ask CC Bank about options to get higher interest rates. Tim felt this Board needed to visit with Joel Schell again, but Lucile felt otherwise as investments are in our hands now after others have already given their advice. She believes this Board needs to act. Rita moved to adjourn at 11:00 a.m., Cheri seconded, motion carried. The next meeting will be held in Douglas. Tim Ricker Tim Ricker, President Lucile K Taylor Lucile K. Taylor, Secretary Director Report January 20, 2022. Glenrock Senior Center 1pm We have had a busy month. The remodel in Douglas is coming along. Barring any more sickness. Equipment will start to be installed on Monday and Tuesday. We have a projected walk through/punch list on Thursday the 27h. Feb. 14th is our target date to be open for business. In the meantime, of the remodel, we have been chipping away at our budgeted items for the special district. Inside paint of both centers is nearing completion Electric sliding door for Douglas is on order Bingo machine for Glenrock has been ordered Ice cream machine for Douglas is now ordered Finally, I am on the agenda at the rec center to discuss the sign New dining room lights are in for glenrock dining room, we are waiting for The Douglas kitchen to open. The gutters and roof in glenrock will be inspected as soon as weather Permits. New windows for the Glenrock center. We are currently getting bids for both The upstairs and downstairs on separate bids. Basement windows being the Priority. We have a bid for the flooring in the Douglas basement. It was recommended We go with the vinyl. This will complete the whole center in Douglas. The only thing remaining will be the windows and the new HVAC system. We will get an estimate for the floor in the glenrock dining room after the Small remodel here is done. We should have plenty left in the budget for That. February Converse County Senior Citizen Service District March 14, 2022 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Cheri Reese, Rita Redig and Lucile Taylor. Guests present were Nancie Fink, Dana Lythgoe and Sam Evans, Chairman, CCAS Board; Kyle Lund and Sheri Leinweber, CC Bank. Cheri moved to approve the minutes of the February 14, 2022 meeting, Rita seconded, motion carried. Kyle and Sheri, CCB, presented investments option. The 90-day CD is .65% interest; 18-month CD-.85% interest; 5-year CD - 1.2% interest. There is no penalty for withdrawal if funds are needed to pay bills; however, there would be a penalty if the Board withdrew funds to invest elsewhere. Kathy presented the financial report; revenue: $41,435.43, taxes and $926.83, interest; expenditures: $101,125, CCAS ($90,000 for allocation and the balance for projects), $156,594.35 kitchen remodel. Balance in account: $3,964,940.89. Lucile moved to accept the report, Cheri seconded, motion carried. Lucile moved to allocate $2 million to CCB for investments with the bank personnel guiding us on the best option; $500,000 to WYOSTAR and $500,000 to WYO Class, Kathy seconded, motion carried. Director's report. Nancie discussed the Glenrock parking lot. She stated the kitchen remodel was $300,000 over budget. The Glenrock Rec Board has approved the addition of the sign for the Glenrock Senior Center in their playground area. Bar D Signs will be providing and installing the sign. Lucile moved to have Converse County Bank as the official depository for CY 2022, Kathy seconded, motion carried. Sam will ask the CCAS Board for a date when this Board can meet with them to discuss projects that have been budgeted, but not completed. April 14, 2022 was suggested. Lucile will ask Matt for pictures of the Douglas dining room grand re-opening for our website. Sam Evans discussed the parking lot at the Glenrock Senior Center and reviewed the design and features. Lucile reported that Kathy and she were meeting with Brennin Clark, the website developer, to go over the items submitted to him and to review the layout. The website should be ready in April, Mr. Matt Adelman, Douglas Budget, said he would do an article in the newspapers when it's ready. The meeting adjourned at 11:50 p.m. March Converse County Senior Citizen Service District April 14, 2022, Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Cheri Reese, Rita Redig, and Lucile Taylor. The guests present were Nancie Fink, Dana Lythgoe, and Sam Evans. Kathy moved to approve the minutes of the March 14, 2022 meeting; Cheri seconded, motion carried. Discussion followed on the $300,000 over budget on the kitchen remodel in Douglas. That was the amount from the original budget, but more funds were allocated in FY 22, so the total amount over budget is around $144,000. Kathy presented the financials. Revenue: $11,738.61 in taxes, $620.67 in interest; expenditures: $3,967,724.50 (includes $3,050,000 allocated to investments; $90,000 CCAS allocation; $157,868.02 CCAS projects), new balance $678,856.48. Lucile moved to approve the financial report and payment of invoices, Rita seconded, motion carried. Kathy discussed investments. Peak Investments appears to be lagging o acknowledging funds submitted and, in general, follow-up with Kathy. Lucile suggested if it doesn't improve, funds should be removed and placed in other investments. Nancie stated the Glenrock parking lot project is moving forward. Sam said guardrails, like those on state highways, would be installed. The windows are under the $75,000 budget; however, the company has excessive trip charges. Nancie is working to reduce these charges. The PA systems for both Glenrock and Douglas are moving forward. CCAS may pay the cost for Douglas out of their allocation as the budget was only for Glenrock. Kathy stated she is meeting with PMCH, our auditors, on Thursday in Casper at 10:00 a.m., if anyone wants to attend. Nancie stated that the CCAS auditors are currently working on FY 21. Kathy attended the WY Association of Special Districts conference in Casper. Joel Schell presented and suggested special districts take their full mill due to changes in the law for receiving mineral taxes, She will send out Joel's PowerPoint presentation, Lucile presented some ideas on possibly offering WRS's 457 Deferred Comp to employees of CCAS (depending on their eligibility as determined by the WY State Retirement System) and asked for help from Nancie and Sam regarding some questions she presented. Rita asked about the possibility of offering employee health insurance, maybe only catastrophic, to the employees. This Board will meet with the CCAS Board on April 21, 2022, at 11:00 a.m. in Douglas, to review current projects and budgets. Lucile moved to adjourn at 11:35 a.m.; Cheri seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary April Converse County Senior Citizen Service District May 9, 2022, Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Cheri Reese, Rita Redig and Lucile Taylor. Guest present was Nancie Fink. Kathy moved to approve the minutes of the last meeting with the following corrections. The excessive trip charges are for the company doing the PA system and not the windows project. Dayna's name will be spelled correctly in the future; Cheri seconded, motion carried. Lucile moved to approve the financial report: debits, $90,000 CCAS allocation; $6,534.10 CCAS Glenrock parking lot; credits: $23,433.34 tax collections, $157.69 interest. Balance in account $606,534.08. Investments balance: WyoStar, $550,074.47; WyoClass, $550,190.07, CCB #0, $500,498.63; #1, $500,652.05; #3, $1,001,841,10; Rita seconded, motion carried. Kathy stated that PMCH would help set up the investments in the accounting program. The Board will review the investments in November 2022 (6 months from now) to see the rate of returns and could, at that time, change strategies after reviewing performance. Tim and Kathy are authorized to get new computers. Tim's is relatively new, but the screen has an issue. He will give it to Kathy to see if there is any warranty left. Kathy's is an older model, so she will replace it. Lucile will take Bill's and Ron's computers to Nancie to wipe clean. Both are older computers. Nancie reported the State of WY is doing compliance audits at both centers this week. The ads for bids on the Glenrock parking lots have gone out to the newspapers. Architects are looking at the Glenrock kitchen remodel, as well as the flooring. An environmental study for asbestos will be needed. The windows projects turned out well. They are waiting for parts for the PA system. A new roof at Glenrock is a priority. If funds are available, it could be done in this FY. Future projects for Douglas include HVAC, expansion to include a garage, and restroom areas. There being no further business, the meeting adjourned at 11:50 a.m. Tim Ricker, President Lucile K. Taylor, Secretary May Converse County Senior Citizen Service District June 6, 2022, Douglas, Wyoming President Tim Ricker called the meeting to order at 10:09 a.m. Present were Tim Ricker, Cheri Reese, Rita Redig and Lucile Taylor. Kathy Patceg was excused. Others present; Nancie Fink. Rita moved to approve the minutes of the meeting on May 9, 2022, Cheri seconded, motion carried. Rita moved to approve the financial report for May: credits, tax revenue, $209,197.60; interest $181.53; debits; WASD $1,000 dues; CCAS, $90,000 allocation; CCAS $3,456 Glenrock Parking Lot. Balance in account $721,457.21. Investments; CCB - CD-100 - $500,747.95 CCB CD - 101 - $500,978.08 CCB CD-102 - $1,002,791.65 WY CLASS 01-0038 - $550,491.56 WYOSTAR - (not avail) Cheri seconded, motion carried. Budgets were discussed. Nancie stated the cost for the parking lot in Glenrock includes the roto-mill, spreading it, as well as the plug-ins and lighting. Nancie will do a narrative addressing the FY 23 $1,140,000 allocation request to reflect what those funds are used for. The Senior District proposed budget was approved, pending the final valuation from the Assessor. On our budget, Lucile explained that having a separate bookkeeper would allow us the separation of duties that the auditors suggested and would allow for that person to submit various required forms on behalf of our district. The election budget covers the approximate cost to the County to have our Board members' names (whose terms are up) on the ballot in November 2022. Nancie stated the following projects are complete: Douglas, motion sensor door, Glenrock, windows and blinds for each location at a cost of around $9,500 per location. (Note: $7500 has been budgeted in FY 23.) The windows in Douglas should be completed by the end of the month. The signage in Glenrock is ongoing. Rita moved to adjourn at 11:41 a.m., Cheri seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District July 11, 2022, Douglas, Wyoming President Tim Ricker called the meeting to order at 10:08 a.m. Present were Tim Ricker, Kathy Patceg, Rita Redig and Lucile Taylor. Cheri Reese was excused. Guests present: Dayna Lythgoe, CCAS, and Patty Taboga. Kathy moved to approve the minutes of the meeting on June 6, 2022; Rita seconded, motion carried. Rita moved to approve the Treasurer's report: June income: $680,586.45 tax revenue; $275.68 interest. Expenditures; 1209 CCAS allocation $90,000; 1210 CCAS projects $130,293.44; 1211 PMCH, $19,200 FY 21 Audit; account balance: $1,162,805.90. Investments: CCB-CD-100 - $501,059.59 CCB CD - 101 - $501,071.23 CCB CD -102 - $1,003,024.66 WY CLASS 01-0038 - $550,941.21 WYOSTAR - $550,495.12 Approved for payment: 1212 Brennin Clark, $35; 1213 Voided, dup payment; 1214 CCAS $95,000 July allocation; 1215 USPS $70 box rent; 1216 Voided, overpayment, Douglas Budget; 1217 CCAS projects $72,189.25. There were several questions on the report as members tried to understand the data. Lucile seconded, motion carried. Kathy reviewed the FY 21 Audit from PMCH. Lucile asked about the policy that they wanted for budget amendments. The Board will initiate the suggested changes. PMCH will be retained for the FY 22 Audit. An engagement letter from PMCH should be forthcoming. Kathy will visit with the bookkeeper the district has hired through Skogen, Cometto & Associates. Lucile moved to approve the contract with Skogen, Cometto and Associates for monthly bookkeeping services (and other reports that maybe required) pending review by Kathy after meeting with that firm, Rita seconded, motion carried Dayna discussed various CCAS projects. The gutters for the Glenrock building do not need replacing, so those funds could be considered for other projects. Halogen lights may be needed in the Douglas parking lot, but this item was not budgeted. She stated that CCAS has purchased two animals from FFA members at Deer Creek Days and said someone would be attending the Natrona County Fair as Glenrock has members who will be selling market animals. (Note: July 11, 2022, Nancie added there was a miscommunication as no one with CCAS would be at the Natrona County Market Sale.) Lucile didn't believe this was appropriate or the intent of the PR discussion - the PR was about the Converse County Market Sale. Discussion followed. Rita moved to adjourn at 11:15 a.m., Kathy seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District August 8, 2022, Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Cheri Reese, Rita Redig and Lucile Taylor. Guests present: Nancie Fink, Dayna Lythgoe, CCAS, and Patty Taboga. Kathy moved to approve the minutes of the meeting on July 11, 2022 ; Rita seconded, motion carried. Lucile moved to approve the Treasurer's report: CCB account, income; tax $819,904.72, interest $410.12; expenses; 1212 Brennin Clark, $35; 1213 Voided, dup payment; 1214 $95,000 July allocation; 1215 USPS $70 box rent; 1216 Douglas Budget $633.86 (voided, reissued); 1217 CCAS projects $72,179.25. Account balance: $1,815,871.49. Investments: CCB-CD-100 - $500,000 CCB CD - 101 - $501,071.23 CCB CD -102 - $1,003,024.66 WY CLASS 01-0038 - $551,673.62 WYOSTAR - $550,922.57 Approved for payment: CCAS Projects $59,378.20; CCA$ Allocation $95,000.00, Douglas Budget $159, Brennin Clark $70, Atlas Office $176.70; CCAS Glenrock Parking Lot $174,809.50. The new bookkeeping report was reviewed. Cheri seconded, motion carried. Nancie reported on projects. The Glenrock Kitchen Remodel is on hold until the parking lot is complete; parking lot is scheduled to be completed on September 6, 2022; signage may be completed in a couple of weeks, blinds - ongoing Rita moved to adjourn at 11:15 a.m., Kathy seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District September 12, 2022, Douglas, Wyoming President Tim Ricker called the meeting to order at 10:09 a.m. Present were Tim Ricker, Cheri Reese, Rita Redig and Lucile Taylor. Absent, Kathy Patceg; Guests present: Nancie Fink and Dayna Lythgoe, CCAS. Rita moved to approve the minutes of the meeting on August 8, 2022; Cheri seconded, motion carried. Cheri moved to approve the Treasurer's report given by Lucile: CCB account, income; tax $685,337.17, interest $892.55; debits $329,558.40; account balance: $2,172,542.81. approved for payment: #1225 CCAS projects: $100,523.06; #1224 CCAS Sep allocation; #1226 CCAS projects (Glenrock Parking Lot; Andreen Hunt) $308,498.00; Investments: CCB-CD-100 - $500,000 CCB CD - 101 - $501,071.23 CCB CD -102 - $1,003,024.66 WY CLASS 01-0038 - $552,670.72 WYOSTAR - $551,567.49 Rita seconded, motion carried. Nancie reported on projects. The Glenrock Parking Lot is complete besides for the walk through; Glenrock Sign will be completed soon, electrical is being installed now; Douglas Phase I (office space, restrooms on east side of the center) will be going out for bid and will start in the Spring; they may bid Phase I and Phase II together to see if there is a cost savings. Glenrock Kitchen Remodel may start around October 1; HVAC will be completed in September. The Glenrock Senior Center is having a BBQ on September 23, 2022 at 11:00 a.m. Cheri asked about the market sale purchases and would like more discussion. Nancie said the CCAS Board was all in favor of the purchases and she believed it was a cost savings to their food budget. Rita asked about funding social items and senior trips, to include overnight trips, possibly going to Deadwood and other areas. Nancie stated their insurance does not cover out-of-state trips. She said that seniors will sign up and then won't go on the trips, which is very frustrating. Everyone agreed it is worth looking into if there is an interest and possibly coming up with budgeting numbers for FY 24. Nancie thought there needed to be a small cost to the seniors so they have buy-in. Lucile thought the allocation funding could be used for these events and suggested that Rita work with Nancie to find costs, etc. Cheri moved to adjourn at 11:10 a.m., Rita seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District October 10, 2022, Glenrock, Wyoming Treasurer Kathy Patceg (acting as protem) called the meeting to order at 10:09 a.m. Present: Kathy Patceg, Rita Redig, Cheri Reese and Lucile Taylor. Tim Ricker was excused Guests present: Nancie Fink and Dayna Lythgoe, CCAS. Lucile distributed the minutes of the September 12, 2022 meeting. Kathy moved to approve as submitted, Cheri seconded, motion carried. Kathy distributed the Treasurer's report. The CCAS Projects list was discussed for clarification on the funds set aside for the upper parking lot in Glenrock. That project has not started. The Glenrock Senior Housing will allow connectivity for the vehicle plugins at that location from their power access at the apartments. It's not clear at this time who will pay the monthly charges, but Nancie hopes GSH will as it's their residents who will use the vehicle plugins. Timelines on other projects were also discussed as it relates to the availability of funds should we invest more funds. Rita moved to approve the Treasurer's report: CCB account, income; tax revenue $652,330.24, interest $1,286.36; debits $504,091.06; account balance: $2,322,068.35. Approved for payment: #1227 CNA Surety; projects #1228 CCAS $17,107.12; # 1229 CCAS Oct allocation; #1230 Kathy Patceg, reimbursement; #1231 Skogen & Assoc $701.25 bookkeeping services. CCB-CD-100 - $501,620.55 CCB CD - 101 - $502,144.76 CCB CD -102 - $1,006,058.47 WY CLASS 01-0038 - $553,754.06 WYOSTAR - $552,384.30 Rita moved to authorize $1,000,000 be taken from our bank account and invested in a CD at Converse County Bank, Cheri seconded. Discussion: the district has a large amount of funds in CCB that are not expected to be used; the interest rates are currently up so the longer we delay, the less interest we will earn; Kathy will talk to CCB about options for CDs on terms and rates. Motion carried unanimously. Nancie stated the remodel of the Glenrock kitchen will begin shortly. It's expected the dining room could be closed from 3 to 6 weeks. Meals will be delivered to those who currently receive the meals. Board members and Nancie will try to find a write in candidate for a four term on this Board. Lucile mentioned that Aleta Torgerson was possibly interested. Lucile asked that we keep each other informed of who agrees so we don't have extra candidates. Rita moved to adjourn at 11:15 a.m., Kathy seconded, motion carried. Kathy Patceg, President Protem Lucile K. Taylor, Secretary Converse County Senior Citizen Service District November 14, 2022, Douglas, Wyoming President Tim Ricker called the meeting to order at 2:00 p.m. Present were Tim Ricker, Kathy Patceg, Rita Redig and Lucile Taylor. Guests present were Dayna Lythgoe, CCAS; Cheri Reese, former Board member, and Don Luhrsen, recently elected Board member. A small social was held to thank Cheri Reese for her contributions to the Board. Newly elected members Tim Ricker, Rita Redig and Don Luhrsen were given the Oaths of Office by Lucile. The oaths will be on file with the secretary. carried. Kathy moved to approve the minutes of the October 10, 2022, Rita seconded, motion Lucile moved to approve the Treasurer's report: CCB account, income; tax revenue $760,931.91, interest $2,132.26; debits $1,112,989.10; account balance: $1,972,143.42. Approved for payment: #1232 CCAS $95,000 Nov Allocation; #1233 CCAS $92,401.48 projects; #1234 Skogen & Assoc $187.93 bookkeeping services. CD #257 started October 14, 2022 and is for 18 months. Interest will be posted around the 14th of each month. Investments: CCB-CD-100 - $502,144.76 CCB CD - 101 - $501,620.55 CCB CD -102 - $1,006,058.47 WY CLASS 01-0038 - $555,158.40 WYOSTAR - $553,290.67 Dayna said the sign for the Glenrock Senior Center is working and there will be some tweaks as the staff learns the program and how to change the displays. The sign can be changed remotely as long as the internet is up. The Glenrock kitchen remodel is going well and they are hoping for a December 1, 2022 completion date. Election of officers was held. After some discussion about responsibilities of the offices, Lucile moved to put forward the following slate: Tim, President; Don, Vice-President; Kathy, Treasurer and Lucile, Secretary. Rita did not want an office. Kathy seconded; motion carried. New Business. Rita and Kathy thought that the new sign in Glenrock would be better if there was directional signage pointing towards the center. Rita felt the sign was confusing as people may go into the Rec Center thinking that is where the senior center is located. Lucile wondered if directional signage could be added under the sign. Old Business: Kathy and Lucile discussed the conference call with PMCH, our auditors. After the conference call and upon further review and a lengthy discussion, a couple of projects may need to be reconsidered. Tim will discuss them with Nancie. Kathy moved to adjourn at 3:42 p.m., Don seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary June Converse County Senior Citizen Service District December 12, 2022, Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Rita Redig, Don Luhrsen and Lucile Taylor. Guests present: Nancie Fink and Dayna Lythgoe, CCAS. Rita moved to approve the minutes of November 14, 2022, Kathy seconded, motion carried. Don moved to approve the Treasurer's report: CCB account, income; tax revenue $1,361,215.32, interest $2,805.94; debits $187,401.48; account balance: $3,148,763.20. Approved for payment: #1235 CCAS $95,000 Dec Allocation; #1236 CCAS $92,401.48 projects; #1237 Brennin Clark, website $187.93; #1238 Lucile Taylor $227.62 office equipment; #1239 PMCH $20,000.00 FY 22 Audit. Investments: CCB - CD - 100 - $501,620.55 CCB CD - 101 - $502,144.76 CCB CD - 102 - $1,006,058.47 CCB CD - 257 - $1,000,000.00 WY CLASS 01-0038 - $556,836.03 WYOSTAR - $ 554,407.97 Kathy addressed some concerns she had with our financials. One concern is that we have too much money in our account, along with investments. Also, how this Board spends the funds on projects - which should be capital assets by definition. Lucile stated that a purchasing policy is needed for this Board which defines capital assets. Don stated he had called a couple of state offices and they would like to discuss the asset concern in person. Don, Tim and possibly Kathy will try to meet with them in January 2023 to get direction. Lucile stated that the electricity for the vehicle outlets at the Glenrock Housing Authority needs to be paid by GHA. Nancie stated the Glenrock dining room will be open again next Monday. Also, the Glenrock sign is not working and that may be a connectivity issue. The software program is also difficult to use. She will call the software company. Nancie would like to take down the wall at the Douglas Center that separates the staff from the public. This should allow for a better atmosphere. Don brought up possible ideas for expansion of services that he had heard from various resources. One was that Subaru will donate a vehicle for Meals on Wheels. Nancie stated the centers don't qualify as they are not part of the Meals on Wheels program. Other programs discussed were dementia services, respite care, adult day care, and nursing services. Nancie stated that finding employees has been difficult which makes expanding services hard to do. Kathy moved to approve the CY 2023 meeting dates as submitted, Don seconded, motion carried. The meeting adjourned at 10:58 a.m. Tim Ricker, President Lucile K. Taylor, Secretary

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ARTICLE I -SPECIAL DISTRICT: 1. This special district shall be known as the Converse County Senior Citizens Service District. Home > ByLaws > Article l - Special District ARTICLE I -SPECIAL DISTRICT 1. This special district shall be known as the Converse County Senior Citizens Service District, the "District”. 2. The purpose of the District shall be as follows: to provide solely for senior citizen programs or services authorized by W.S.18-15-108 and for the payment of bond premiums. For purposes of this section, senior citizen programs or services are limited to the following: (i) Establishment, expansion, renovation, improvement or maintenance of facilities owned, occupied or to be occupied by senior citizen centers and operational expenses of senior citizen centers, including utilities and other recurring expenses; (ii) The continuation or the expansion of existing programs or services, or the establishment of new programs or services, provided by or through a senior citizen center including but not limited to nutrition, health, mental health, dementia services, in-home services, socialization or transportation; (iii) Participation in programs or services administered through the aging division of the Wyoming department of health, but only programs offered by the department as of January 1, 2017; (iv) Assistance to income based or income restricted housing facilities within the district that are designated for senior citizens and that are operated by the senior citizen service district or another governmental entity to provide affordable housing to senior citizens within the district. Assistance under this subsection may include maintenance costs and upgrades to address code or safety issues with the income based or income restricted housing facilities. 3. The Bylaws of the District may be amended or additional Bylaws enacted by a two- thirds (2/3) vote of the Board of Trustees. 4. This District shall encompass all of Converse County, Wyoming. Under the terms and provisions of W.S. 18-15-105, this District shall be governed by a Board of Trustees consisting of 5 trustees. All trustees must be residents within the District boundaries. Article I - Special District: About Us

Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais, Kathy Patceg Members Absent: Ron Yates... Home > General Business > Minutes 2018 Converse County Senior Citizen Service District's Minutes 2018 Converse County Senior Citizen Service District December 11, 2018 Douglas, Wyoming Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais, Kathy Patceg Members Absent: Ron Yates Nominations were held: Tim Ricker – Chairman Ron Yates – Vice Chairman Bill Canaday – Secretary Kathy Patceg – Treasurer Joanne Desmarais – Member at Large Draw for terms of members: Tim Ricker – 4 years Bill Canaday – 4 years Joanne Desmarais – 2 years Kathy Patceg – 2 years Ron Yates – 2 years Kathy will ask the Senior Center Board to loan us $27.00 for the cost of our public hearing notice. Tim will donate a laptop for the secretary to use for minutes. Microsoft Word will be necessary for communications of minutes, etc. Kathy will contact the State Audit department and Hannah Swanbom for district training. Kathy will send out the bylaws that Platte County uses and change the name to Converse County. Everyone will review and make any changes they see fit and we will meet again to discuss them. Once our bylaws are accepted we will set up a meeting with the Senior Center Board and work toward a Memorandum of Understanding for the two Boards. Next meeting is scheduled for Monday, January 14th in Douglas at the community room in the Courthouse at 10:00 AM. Tim will arrange the room with the County. Respectfully Submitted, Kathy Patceg December