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Home > General Business > Minutes 2025 Converse County Senior Citizen Service District January 8, 2025 Douglas, Wyoming Converse County Senior Citizen Special Service District's Minutes 2025 President Don Luhrsen called the meeting to order. Present were Carolyn Lehner, JB Wollen, and Cindy Sheridan. The agenda was reviewed and accepted. Carolyn moved we accept December minutes, JB seconded. Approved. Cindy moved we accept the treasurer’s report, JB seconded. Approved for payment: District #1507 Skogen Cometto-bookkeeping Sept-Nov $963.55, CCAS #1523 Allocation $200,000.00, #1514 Verizon Security Cams for buses $502.36 #1515 Casper Bdg Sys Wall Stabilization $2,047.25, #1516 Casper Bld Sys Hall Ramp $43,729.45, #1517 $567.00 $1518 High Country Monthly Monitoring $1,127.70 Riverside Plaza 1, #1509 Marlo Blds $18.472.70, Riverside Plaza 11 #1510 Marlo Bldrs #23,472.50, Glenrock Housing Authority #1511 CNM Plumbing Mini Split Inst $720.00, #1512 Garys’ Locksmithing New Key on new storeroom door $200.00, Douglas Housing Authority #1508 Closet Door Replacement $35,0000 Irwin Towers invoice reported at end of meeting. Bank Balance 12-31-24 $512, 696.33, outstanding checks ($279,515.52), tax revenue from Converse County 1/10/25 $470,452.69 Current Bills and Claims ($326,802,31) Current Bank Balance $376,831.19 Closed CD-102 on 12-10-24 to fund upcoming expenditures and was transferred to the CCB Operating account was $1,065,879.89. (This was used to pay back the Oops to the County) I nvestments: CCB CD 100 - $532,555.66 CCB CD-101 - $536,278.46 CCB CD - 257 - $1,074,373.01 CCB CD - 466 - $1,836,937.16 WY CLASS 01-0038 - $621,035.23 WYOSTAR - $597.151.17 R Old Business: Oops overpayment by Joel to CCSCSD by over $2 million has been repaid to the county. A CD was cashed, and we don’t owe the county anything at this time. There was discussion of hiring an accountant to handle the full time bookkeeping of the Board. Carolyn expressed worry about not being able to be as accountable to the funds if they were done outside of the board, but did see the value in having someone do them in times when she may not be available, or if there was a time when there was not a board member that had bookkeeping knowledge. Cindy discussed an accountant in Douglas the Laramie Peak Humane Society uses that they are very happy with and Carolyn and several of the people present at the meeting felt our business is better served being in Converse County, if possible, then Natrona County. Cindy moved the committee of Carolyn and JB research accountants in Glenrock and Douglas and have a report at the next meeting. Passed unanimously. Cindy asked if the board is bonded. The treasurer is the only person bonded. Carolyn doesn’t feel that she is bonded for enough, so she is going to check with the bonding company to enquire about bonding the entire board. New Business: Carolyn received a new computer. Director’s reports: Glenrock: Security cameras have almost finished being installed, basement bathrooms started, hall heaters started Irwin Towers: Elevators finished and will be operational after inspectors come from CO this week, closet Doors were not even and had a change order but are complete, finished flooring in entry way, sliding Glass doors are installed, security cameras are installed and should decrease insurance, kitchens are Being worked on-had to cut living room walls to get to kitchen pipes. Four apartments are complete. They will be used to transition other residents as other apartments are being renovated. Riverside 1 & 2: Differential switches installed for hot water pumps, painting interior, taking bids on the Maintenance shop. CCAS Status: Administration team having meetings weekly. Communication meeting in Douglas every two Weeks with staff. Trying to get a consolidated team and get through all the past books and records from previous administrations. Will have auditors go through books and know there will be red flags, but they want to know where they are. They are working with three sets of books and are trying to consolidate them. Jim has been working on grants and has already submitted and received a $30.000 grant in December, and after doing work to get records from drivers was able to get $138,000 grant we were in jeopardy of losing from WYDOT. Jim is working on getting more grants. The board congratulated Jim for his excellent work.TDS Construction finished with rekey, 3 of 5 fire doors complete, Hallways in Glenrock work progressing Well. Looking at Security Cameras as bid came in higher than expected. Discussion of where other People ordered their systems and what their bids were. Open Discussion: 8 people in attendance at the meeting. Kelly Sike asked if we could put the CCSCSD meeting minutes in the Senior Center Monthly Bulletin so people would have an idea of what it is we do. President Don Luhrsen did not want to do this, as we have a web site that people can visit with all the minutes. Secretary Cindy stated the minutes are too long to put in the bulletin, but she would be happy to bring the minutes to the senior center and all the apartments. She will email the minutes after they are approved to all the entities, and they will copy them to make them available to anyone interested. An invoice for the elevator of $118,802.59 at Irwin Towers was presented for payment. Don made the motion we approve the payment, JB seconded. Motion carried. Meeting was adjourned by President Luhrsen. Next meeting February 10, 2025 in Glenrock Tim Ricker, President Cindy Sheridan, Secretary Janaury Converse County Senior Citizen Service District February 10, 2025 Glenrock, Wyoming President Don Luhrsen called the meeting to order. Carolyn Lehner, JB Wollen, Tim Ricker, and Cindy Sheridan were present. Ten people attended the meeting. The minutes from last month were discussed and a few changes were made. Tim moved to accept the corrected minutes and Carolyn seconded. Motion carried. Treasurer’s Report: Tim moved we accept the treasures report and JB seconded. Motion carried. Approved for payment: District invoices #1520 Skogen Cometto Dec. bookkeeping $315.15 #1521 Carolyn Lehner Printer Ink/paper /office supplies $186.11 CCAS #1522 Allocation $200,000.00 #1523 Casper Bldg Sys Wall Stabilization $1067.80 #1524 Casper Bldg Sys Hall Ram Pmnt 3 $81,657.55 #1525 Verizon Security Cameras-Buss $532.25 #1526 Admundsen Hall Ramp Design $300.00 #1527 High Country Monthly Monitoring $1,152.90 #1528 JB Engineers Retaining Wall $2,376.26 Riverside Plaza 1 #1529 Marlo Builders Painting-final $18,472.50 Riverside Plaza 11 #1529 Marlo Builders painting final $23,472.50 Glenrock Housing Authority #1531 CEPI Engineering-Retaining wall $4,485.00 #1530 Casper Cameras Security Cameras $6,715.00 #1532 Casper Cameras Security Cameras $400.00 Douglas Housing Authority #1533 Marlo Builders Closet door upgrade-additional $8,525.00 #1534 Caya Const. Kitchen Sinks $16,568.86 #1535 Caya Const. Flooring Replacement $70,000.00 #1536 Caya Constr. Relp Iron Pipe w/ PVC shd 40 etc $24,500.00 #1537 Caya Const Ketchen remodel 16 units $211,200.00. Added at the meeting was a check to Cindy Sheridan for office supplies check#1538 for $33.88. Investments: CCB CD 100 - $532, 555.66 CCB CD-101 - $536,278.46 CCB CD - 257 - $1,074,373.01 CCB CD - 466 - $1,914,590.10 WY CLASS 01-0038 - $621,035.23 WYOSTAR - not yet received Old Business: Signed a resolution from Converse County Bank to be the repository for the Converse County Senior Citizens Service District Board. Reviewed our investments. See the CDs listed above. Carolyn recommended we transfer CD100 into the checking account to cover the incoming bills. Cindy moved we cash the CD100 in the amount of $532,555.66 and transfer into the checking account. JB seconded. Motion carried. Cindy moved we purchase $200,000 Board Member Bonds ($458/year) and $250,000 Board Director’s and Officer Policies ($900/yr). JB seconded and motion carried. New Business: Glenrock Housing Authority: Engineering started on rock wall but won’t start until spring, heat pump started, Bathroom concrete drilling started. Hoover ramp is complete and elevator will begin. Security Cameras are installed. Irwin Towers: Elevator complete. 16 apartments complete. Common area is complete except for kitchen. No rehab has been done on Irwin Towers since 1973. Don asked Bruce to take pictures and see if the paper can do an article about the work done. Riverside 1 and 2: Interior painting in the common areas are almost completed. All other projects are complete. A 24x32 shop will be constructed by K&R Construction this spring. CCAS: Jim had some questions about the budget and the board asked him to contact Lucille Taylor with his questions and bring it back to the board if he had any further questions. Some staffing changes have been made. People have had good reports about the food at the Center in Douglas. They have been approved for $88,000 and $16,000 meal grant, maintenance, salaries, etc grants. Jim is hiring a HR company to assist with limiting the past mistakes with staff. The Wyoming Senior Services Board will send someone to assist to make sure that the financial policies are being followed correctly. Don asked Jim to tell Hannah and Justin they are doing a great job at the Center. Open Discussion: Vicki Weiss was contacted about the property to the west of ours possibly being for sale. She doesn’t have a price yet. There was limited talk about building a new Senior Center in the future on the new property. There is power to the building on the site now, but no heat or water. Carolyn asked us to sign papers for WY STAR. Tim moved meeting be adjourned, JB seconded. Motion carried. Don adjourned the meeting. Next meeting: March 10, 2025 in Douglas, WY 10:00 am Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District March 10, 2025 Douglas, Wyoming President Don Luhrsen called the meeting to order. JB Wollen, Carolyn Lehner, Cindy Sheridan, and Tim Ricker were present. There were eleven people attending the meeting. Minutes from the February meeting were reviewed. Laurie asked that there was a change that the wall is not complete but almost complete in the Riverside portion of the minutes. Tim moved we accept the minutes and JB seconded, motion carried. Treasurer’s Report: Cindy moved we accept the treasure’s report and JB seconded. Motion carried. Carolyn recommended we cash CD 100 ($532,555.66) and move it into the checking account to cover the outstanding checks coming in for the next month. JB moved we cash CD 100 and Tim seconded, motion carried. CC Bank Balance 2-28-25 $387.208.59. Tax Revenue from CC: $153, 238.14, Current Bills and Claims for approval 3/10/25 (635,659.26) leaving a current bank balance of ($95, 212.53). CD 101 cashed on 2/10/2025 was $539,303.66. CD-100 $532,555.66 CD-257 $1,074,373.01 CD -466 $1,935,099.82 Wyoming Class Investment: $623,122.94 WyoSTAR Investment: $607,852.33-est not yet available District Invoices: #1539 Skogen Cometto Jan Bookkeeping $337.38, #1540 Burns Insurance Treasurers Bond & D&O Ins $1,358.00, #1542 5 Aces Printing LLC Publish Meeting Dates $153.00, #1541 Election 3 Candidates $598.42. Converse County Aging Services: #1543 CCAS Allocation $200,000.00, #1544 CCAS Verizon Security Cameras-Buss $489.26, #1545 CCAS High Country Monthly Monitoring $1,190.70. Riverside Plaza 11: #1546 7 Stones Electric $303,007.50. Glenrock Housing Authority: #1547 CNM Plumbing and Heating Relays for Hall Heaters $770.00, #1548 CNM Plumbing and Heating Restroom in Commons $8,500.00 Douglas Housing Authority: #1551 CayaConst 1239 Handrails, corners Commons $50,000.00 #1549 Arrow Electric 1237 Partial Kitchen outlets $45,000.00 #1550 CayaConst. Drywall repair 16 units $24,255.00. OLD BUSINESS: Kim Hiser discussed Lifelines with the board. The Lifeline monitors have been being paid for out of the CCAS budget and were budgeted for $80,000 a year through the Senior Services District. There are 182 lifelines our right now. This was an agreed service that was part of what people passed the Service District for apparently originally. There was never a lifetime cap placed on the number of Lifeline monitors that the Senior Services District would provide through the CCAS. Jim thought that perhaps we could look at funding these through a Title 3 Grant or some other grant. Kim was not happy with that proposal, as that was part of what the original push for the funding and campaigning for the Senior Services District was for. There was some back and forth and Don said we would have more discussion next month after more information was collected. Glenrock Housing Authority: Working on obtaining more grants. Continuing work on bathroom. Continuing work for heat pump. Elevator project continuing but should be complete soon. Heat pump condensers project starting soon. Hoover Hall waiting for inspections and then will be complete. Irwin Towers: Hand rails are up and 18 kitchens are complete. Carolyn asked for projects to be complete and inspected before payment is submitted. Bruce Jones assured the board that they are. Riverside Plaza 1 and 2: Generator will be installed in April and operational in May. The shop will be started in May with the hope to be completed by July 1, 2025. Ron McNare knows that it needs to be completed in this budget year. Laura is the Wyoming state representative for Rocky Mountain Heartland Affordable Housing Management Association and will be attending a meeting in May. She is hoping to bring back grant information to that will apply to all the housing in Converse County. They are thinking about doing a car show at Riverside Plaza in June with a BBQ and an open house to show the improvements that have been made to the buildings. The board thought that was a great idea, and Jim asked if they could also be included with the Senior Center. CCAS: Fire doors still ongoing. Rekey is complete. Eagle is on the flag pole and the flag light is complete. Two day WDOT audit review was approved and granted $125,000. They are hoping to be approved for more in the future. They are approved to be a local transit authority for public transportation so they can possibly set up scheduled runs through the city for the public. They can make out of state hospital runs and trips to Deadwood, etc. Food numbers have gone up substantially. The frozen meals have increased from 70 to over 200. They are hoping to add a position of Special Project Coordinator to manage bids and contractors, to free Jim up so he can handle the management of the CCAS. At this time, it will be a part time position. OPEN DISCUSSION: There was some discussion about adding a maintenance person for Barber Apartments. We are not sure how that would be funded. There was some discussion about the CCAS person being used for both, but that is probably not legal, so that will not work. More discussion will be held next month. Carolyn asked Tim to get ahold of WYOCLASS Investments to get her name added to the card so she can move and get information about those funds. He said he will do that right away. Carolyn moved and Cindy seconded that we appoint Converse County Bank as official depository for CC Senior Services District. Motion carried. The board signed deposit cards. Meeting was adjourned. Next Meeting April 14, 2025 at 10 am in Glenrock. Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District April 10, 2025 Glenrock, Wyoming President Don Luhrsen called the meeting to order. Carolyn Lehner, JB Wollen, Cindy Sheridan, and Tim Ricker were present and thirteen attending. Minutes from March were reviewed. I just noticed doing April minutes that the location was wrong. March location was Douglas so that has been changed in the minutes. This will be addressed at next meeting. Tim moved to accept minutes and JB seconded. Motion passed. Treasurer’s Report: Carolyn reviewed treasurer’s report. Cindy moved we accept report and Tim seconded. Motion carried. Bank Balance 3-31-2025 $448,927.31 March Tax Revenue from Converse County: $243, 862.45 Current Bills and Claims for approval 4/14/2025 ($580,215.31) Current Bank Balance $112,574.45 Certificate of Deposit at Converse County Bank Certificate: xx-257 $1,074,373.01 xx-466 $1,935,099.82 WYOMING CLASS INVESTMENT: $623,122.94 WyoSTAR INVESTMENT $611,847.43 Total investments: $4,244, 443. 20 District Invoices: # 1552 Skoggen, Commento $470.30 Converse County Aging Services #1553 CCAS-77 Allocation $200,000.00 #1555 CCAS-76 High Country Monthly Medi Alert Syst $6,575.00 #1554 CCAS-78 Xavus-Douglas My Sr Center Prog $600.00 #1567 CCAS-79 Casper Bldg Sys Hall Ramp/Wall Stab $151,429.05 #1557 CCAS-80 Verizon Security Cameras Busses $489.26 #1558 CCAS-81 Amundsen Hall Ramp/Wall Stab $5,633.30 NO CHECKS FOR RIVERSIDE PLAZA 1 and 2 Glenrock Housing Authority #1559 Short Powerline Receptacle/commons bathroom $173.40 #1560 CNM Plumbing to date commons RR $9,500.00 #1561 CNM Plumbing Mini Split Units A/C Heat Pumps $3,315.00 Douglas Housing Authority #1562 Caya Construction Casto Iron Pipe Repair/Kitchen $3,500.00 #1563 Caya Construction 12 Kitchen Remodels $158,400.00 #1564 Caya Construction Kitchen Drywall repair $18,000.00 #1565 Douglas Housing Auth Watts Tech/Auto-out Vent Hood $2,130.00 #1566 Arrow Electric Kitchen outlets $20,000.00 Total Bills and Claims: $580,215.32 Old Business: Carolyn reported that all the bonds for the board discussed in the previous meeting was paid. New Business: CCAS will provide the Board information soon about the audit that was done. Joel Schell, Converse County Treasurer, gave the board a presentation to review and explain the mill levy and review for the new board members the process for budgeting for the upcoming year. We can start a building fund for a new Senior Center that a certain amount is set aside each year and we should have an emergent account for any possible unforeseen problems that arise that are not in the budget. These could be in the same account. We need a cash flow reserve and there is no minimum or maximum of reserve. Tax Revenue must be $0. We need a resolution from the board to designate the reserves from last year (CD’s). Barber Apartments: Elevator almost finished, Siding is starting, rock wall has not started, a generator is not needed, the restroom is half finished, working on the heat pumps. They have bids in on Grants. Irwin Towers: Summitted invoices. 21 apartments complete. There are 30 plus apartments left to complete. Riverside Plaza 1 and 2: The generator should be completed mid-June. Ron McNare continues working on the shop. Submitted preliminary budget for 2026 CCAS: Estimate for life alerts is $76,486 a year. Carolyn moved and Tim seconded that we pay the additional amount for the alerts for the year. The motion passed unanimously. Jim noted many staffing changes have been made. They are working hard to find staff that fit the organization. They are streamlining grants and getting everything organized on the business side of the Center. They have hired an HR firm and are updating a handbook for payroll and retirement. The Center will be offering dementia training for caregivers through Wyoming Dementia Together. They will supply a big screen tv and offer telehealth opportunities. The Senior Center hired Brad Isner as their project manager, and he is hard at work. They will need to bid for snow removal next winter and have hired a person for mowing this summer. They have a budget created. They want to grow funds and offer services to seniors. Their vision is to mow lawns, handiwork in homes, clean up around homes, etc. The idea is that it would employ people in town and offer needed services to seniors. Jim states they will be asking for an increase in salaries in the budget. He wants to add an accountant due to the amount of money they are dealing with at the Senior Center. Tim moved to adjourn the meeting, JB seconded. Motion passed. Don adjourned meeting. Next meeting Monday, May 12, Douglas, 10:00 am. (Carolyn has requested to meet at 9 am to begin budget for 2026.) Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District May 10, 2025 Douglas, Wyoming President Don Luhrsen called the meeting to order. JB Wollen, Carolyn Lehner, and Cindy Sheridan were present. Minutes from the March meeting place change was discussed by Secretary Cindy Sheridan and approved. Minutes of the April meeting were reviewed. JB moved to accept minutes, Carolyn seconded, and motion carried. Treasurer’s Report: Cindy moved, we accept the treasurer’s report and JB seconded. Motion carried. Cindy moved we moved $310,000 from CD # 257 into checking immediately, JB seconded. Motion carried. CC Bank Balance 04/30/2025 $112,988.94. April Tax Revenue from Converse County: $252,720.81. Outstanding checks ($471.30). Current Bills and Claims for approval 05/12/2025 ($658,269.09). Current Balance ($293,029.64) CD XX-257 $1,083,777.45 CD XX-466 $1,9,35,099.82 WYOMING CLASS INVESTMENT $627,626.02 WyoSTAR INVESTMENT $613.865.20 District Invoices: 1568 Skoggen, Cometto Feb and March Bkp $137.65 Converse County Aging Services: #1569 Monthly Allocation $200,000, #1570 High Country Monthly Medi Alert System $6,785.00, #1570 Verizon Security Cameras Buses $374.74, #1570 Casper Bldg Sys Hall Ramp App 7/Hall Ramp $23,849.80,, #1570 Casper Bldg Sys Hall Ramp App 6/Hall Ramp $17,506.61, #1570 Casper Bldg Sys Hall Ramp App 5/Hall Ramp #132,742.19, #1570 Casper Bldg Sys Hall Ramp App 5/ Wall Stabil $$2,639.01, #1570 Casper Bldg Sys Hall Ramp App6/Wall Stabil $449.10, #1570 Amundsen Wall Design $1,431.90, #1570 GSG Gordons 50% deposit Garage Doors #3,400.00. Riverside Plaza 1 and 11- no checks Glenrock Housing Authority: #1571 Kone Elevator Project $49, 190.00, #1572 ABC Seamless Exterior Siding Project $66,070.00, #1573 GHA Exterior Siding Project $20,000 #1574 CEPI Engineering Retaining Wall $5,870.00 #1575 GHA Heat Pumps Proj Reim Supplies $3,228.09 #1576 CNM Plumbing Heat Pumps Project $$63,200.00 Douglas Housing Authority: #1577 Caya Construction 3 Kitchen Remodels $41,400.00, #1578 Caya Construction Cast Iron Repair/8 Units Kit Rem $8,000.00 #1579 Caya Construction Drywall Repair 8 Units $12,000. OLD BUSINESS: CD 466 expiration date is 5/10/2025 and it will renew at 4.05%. That is higher than the interest rate than the CD 257 so it was decided to cover the outstanding expenses for this month from CD 257. The Board wants to fund a building fund for a future, possible new Senior Center in Douglas and have it also be available as a reserve emergent fund. We also want to fund an emergent/cash reserve fund. Discussion about the lot next to ours being available for purchase. No price is being discussed currently, but the board does not think we need to pursue discussion about this lot currently. Irwin Towers will possibly have three-five kitchens left to repair next year. Carolyn suggested we have the same people complete our audit that did it last year. NEW BUSINESS: Glenrock Housing Authority: *Budget Request for 2026 -Carry over from 2025 $733,458.25 New Projects 2026 $$729,000.00 Still working on the common Bathroom area. Starting on Siding-ABC Billings. The elevator is almost completed. Heat pumps are working. The carpet will be installed on June 11. Nothing has been started on the brick wall. Irwin Towers *No written budget submitted at meeting but Caroline has it emailed $397,500.00. New budget 4-5 kitchens may need to be rolled over, replace HVAC in common areas on all floors, replace handrails on left side of halls Linda Wolfe will be the new Chair of the Douglas Housing Board at Irwin Towers. Welcome! Converse County Aging Services: *2026 Budget Request $570,383.00 for projects. $2,400,000.00 monthly allocation A van crashed into the fairground area. No injuries were reported. Brad has been busy working on projects at both centers. The proposed budget for 2026 will leave an estimated surplus of $93,00 that they would like to use to build an emergency fund. They will be working on more grants. They have a goal of getting eight months of operating cash in an interest-bearing account for emergencies. Riverside 1&2: * 2026 Budget Riverside 1 $240,00.00 Riverside 2 $85,470.00 No one was present to give a report at this meeting. Caroline requested that we have three bids for all work being done. The board had unofficial workshops to discuss 2026 budgets before and after the meeting. No decisions were made. JB motion we adjourn the meeting and Cindy seconded. Motion carried and Don adjourned the meeting. Next meeting June 9, 2025, Glenrock, WY at 10:00 am. *These minutes have been amended after meeting 6-9-25. Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District June 10, 2025 Glenrock, Wyoming President Don Luhrsen called the meeting to order. JB Wollen, Tim Ricker, Carolyn Lehner, and Cindy Sheridan were present. Thirteen people attended the meeting. Minutes from the May meeting was reviewed. Kathy from Irwin Towers had some corrections and Jim from Converse County Aging Authority had changes on the 2026 budgeting portion. JB moved, we accepted the amended minutes, and Tim seconded. The amended minutes were approved. Don asked Cindy to change the minutes from May and then have them signed rather than correcting them in the June minutes. Treasurer’s Report: Tim moved, and JB seconded that we accept the treasurer’s report. The motion passed. Cindy moved, and JB seconded, we transfer $300,000.00 from CD 257 to checking immediately to cover outstanding checks. The motion carried. CC Bank Balance 6-9-25 $58,239,46. May tax revenue estimated $250,000.00 Outstanding checks $0. Current Bills and Claims for approval 6-09-2025 ($533,135.04). Current Bank Balance ($224,895.58) CD XX-257 $733,777.45 CD XX-466 $1,955,153.29 Wyoming Class Investment $629,903.31 WyoSTAR $613,865.20 District Invoices: #1580 Skoggen Cometto May Statement Accounting $110.00 #1581 Carolyn Lehner Black printer ink and 3 hole paper $65.17 #1581 Adobe Acrobat $163.67 Converse County Aging Services: #1582 CCAS- Monthly Allocation $200,000.00 #1583 Amundsen Wall Stabilization/Hall ramp $1,600.00, TDS -Fire Doors $42,747.80, Verizon -Security Cameras Busses $489.26, High Country- Monthly Medi Alert Sys $7,105.00, Smith Construction-Asphalt Parking lot $5,000.00, GSC Gordons-Garage Doors $3,261.15, High Country-Balance on Medi Alert Systems-$37,085.60. Riverside 1 and 2: no checks Glenrock Housing Authority: #1584 GHA Reimb for Commons supplies $667.24 #1585 Elevator Project/final $49,190.00 #1586 CMB Plumb &Heat Plumb Restroom Commons $2,750.00 #1587 CMB Plumb & Heat Inst Heat Pumps $65,000.00 Douglas Housing Authority: #1588 Caya Construction 8 kitchen remodels $110,400.00 #1589 Caya Construction Cast Iron Repair 3 units $3,000.00, #1590 Caya Construction Drywall repair $4,500.00. GENERAL CALENDAR: Public Hearing for budget will be the meeting in July. There needs to be a public hearing notice in the newspaper one week before the meeting in July. NEW BUSINESS: The proposed budget for 2026 will be attached with these minutes. Glenrock Housing Authority: The common area bathroom, siding, heat pumps, and carpets are almost complete. The elevator is complete except for a few glitches. Nothing has started on the retaining wall. The request for the maintenance person had to be taken out of the budget because, after research, we did find we could not fund that with our budget. We did tell them that we would let the County Commissioner’s know that our board can only fund construction . Irwin Towers: May have four apartments that have to be completed next year. Arrow Electric can get the electric work on those apartments completed this year. Riverside 1: They broke ground for the shop. The generator should be installed this week. The retaining wall may not be completed due to the person doing the job being unable to do it right away. Riverside 2: All projects are complete. They will have three bids for all projects and will turn those in at the July meeting. They will be having an audit done soon, and the auditors may be reaching out to Carolyn for information. Converse County Aging Services: They have received five special project bids for painting the building. Patriot Painting presented the low bid. There may be a private donor that will pay for the painting. Jim and Kim attended the Wyoming Senior Citizen Association Director’s meeting. They met with other administrators from other Senior Centers from around the state and learned a great deal. Many of the Centers have grant writer’s positions, etc. They learned more about Alzheimer’s/Dementia training for caretakers in our community. He recommended we watch the PBS show “Rural Dementia Care”. They just wrote another WYDOT grant for $155,000. There are plans for a lake trip to Glendo on July 15. There will be a pontoon boat and fishing boat, with golf carts to get the seniors to the lake and boats. This is funded with a grant. A grant funded the beautiful flowerpots at the Senior Center. The HR firm is continuing to work with them on the handbook for employees’ policies for payroll, PTO, etc. There was no open discussion. Tim, moved we adjourn the meeting, Carolyn seconded. The motion passed, and Don adjourned the meeting. Enclosed will be the proposed budget for 2026. Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District July 14, 2025 Douglas, Wyoming President Don Luhrsen called the meeting to order. Carolyn Lehner, Cindy Sheridan, JB Wollen, and Tim Ricker were present. The budget that was posted in the Douglas Budget newspaper for the last two weeks was reviewed and discussed by Carolyn, treasurer. Don asked if there were any questions. The 2025 budget was adopted as presented. The budget will be attached to these minutes. The budget meeting was adjourned, and the monthly district meeting began. A copy of the July meeting needs to go to the State Department of Audit along with the Public Hearing Notice in the paper. President Don Luhrsen called the meeting to order. Carolyn Lehner, Cindy Sheridan, JB Wollen, and Tim Ricker were present. Sixteen people attended the meeting. Minutes from the June meeting was reviewed. Kathy from Irwin Towers asked that we change Linda Wolfe’s title to Chair of Douglas Housing Board. Kathy is the director of Irwin Towers. JB moved we approved the amended minutes, and Tim seconded. The minutes from June were approved as amended. Treasurer’s Report: Tim moved we approve the July treasurer’s report, JB seconded. The motion passed unanimously. Cindy moved we transfer $300,000 from CD 257 to checking to cover outstanding checks. JB seconded the motion, and the motion passed. CC Bank Balance: 6-30-25 $209,931.01 Outstanding checks: ($49,190.00) June tax revenue from CC: $221,899.28 Current Bills and Claims for approval 6/09/2025 ($427,941.37) 7-14-25 CURRENT BANK BALANCE: ($45,201.08) CD XX-257 $433,777.45 CD XX-466 $1,955,153.29 WYOMING CLASS INVESTMENT: 632,109.18 DISTRICT INVOICES: #1591 Skoggen, Commetto-Bookkeeping Services $362.65 CONVERSE COUNTY AGING SERVICES: #1592 CCAS-Monthly Allocation $200.000; #1593 Verizon-Security Cameras Buses, High Country-Monthly Medi Alert Sys $7,070 RIVERSIDE PLAZA 1: #1600 K&R Construction Partial Payment New Shop Bld-$45,000 RIVERSIDE PLAZA 11: No checks GLENROCK HOUSING AUTHORITY: #1596 GHA reimb costs Commons proj $493.38; #1597 Wyoming Flooring $24,277.36; #1598 CMB Plum & Heating-Mini Split Installations $25,000; #1599 Comtronix Smoke Detectors Elevator Pro $1,406.72 DOUGLAS HOUSING AUTHORITY: #1594 Caya Construction- 6 Kitchen remodels $82,800.00, Cast Iron Repair 3 units-$6,000.00, Drywall Repair-$9,000; #1595 Arrow Electric Electrical Outlets Kitchen Rem $26,042.00 Old Business: Don discussed the budget requests and budget adopted with the group. All present understood and agreed. The Adopted budget will be filed with the County Clerk and Auditor. A copy of the Public Hearing Notice in the paper needs to go to the State Department of Audit. Carolyn has been working with the auditors to get the audit completed. We haven’t received the final approval or contract at the time of this meeting. New Business: Glenrock Housing Authority: The common area bathroom, heat pump, carpet are all almost completed. Siding finishes next week. Elevator complete except a few glitches. Nothing started on the retaining wall. Irwin Towers: 4 apartments will go into next year; Arrow Electric budget will be complete this year. Riverside 1: K&R broke ground for the shop. The generator will be installed this week. The retaining wall may not be done due to injuries. Riverside 11: Complete with projects. They will be ready with three bids at the August meeting for 2026 projects. Riverside Audits will be completed in July and the auditors will be contacting Carolyn for information. CCAS: The Douglas Center has a special project bid for painting the outside of the building and have five bids. Patriot Painting had the lowest bid and there may be a private donor willing to donate for the Painting. Kim and Jim attended an administrator’s directors meeting to learn about structure, grant writing, lobbying for seniors and senior centers, rural dementia care, etc. They just received approval for an increase in the WYDOT grant to $155,000. The boat trip to Glendo is planned for July 15. It will feature pontoon rides and fishing boats and a picnic. This day is funded by a grant. The beautiful flowerpots decorating the outside of the Senior Center is funded by a grant. The HR firm continues to work with Jim on handbook including policies and payroll. Time moved, we adjourned the meeting and Carolyn seconded. Motion carried. Don adjourned the meeting. Next meeting: August 11, 2025, 10:00 am, Glenrock, WY Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District July 11, 2025 Glenrock, Wyoming President Don Luhrsen called the meeting to order. Carolyn Lehner, Cindy Sheridan, and JB Wollen were present, with Tim Ricker absent. There were six people attending the meeting. The minutes from July were reviewed. An amendment to the minutes stating that the generator from Riverside 1 will be carried over into next year’s budget, not complete in the current budget. JB moved the minutes approved as amended, and Carolyn seconded. The motion passed. Treasurer’s Report: JB moved we approve the August treasurer’s report, and Cindy seconded. The motion passed. Cindy moved we transfer the remaining balance of CD 257 $290,232,98 into the checking account to cover outstanding checks. JB seconded and the motion passed. CC Bank Balance: 7-31-25 $55,448.43 Outstanding checks: ($49,190.00) July tax revenue from Con County: $209,787.06 Current Bills and Claims for approval: 8/11/2025 ($470,306.92) Current Bank Balance: ($205,071.43) CD XX-257 $290,232.98 CD XX-466 $1,955,153.29 WYOSTAR INVESTMENTS $618,026.70 estimated WYOMING CLASS INVESTMENTS $634,394.24 DISTRICT INVOICES: #1601 Skoggen, Cometto Bookkeeping Services $332.65; #1602 PMCH Planning and walkthrough $5,000.00; #1603 Carolyn Lehner USPS PO Box Rent annual $88.00; #1604 Carolyn Lehner-supplies $224.67; #1605 Carolyn Lehner copy paper $65.17; #1617 Five Acres Printing- 2 Public Hearing Budget Ads $408.00 CONVERSE COUNTY AGING SERVICES: #1606 CCAS-Monthly Allocation $200,000.00; #1607-Patriot Painting-Building Paint $1,572,88; Patriot Painting-50% Deposit $3,328.06; Patriot Painting-Final $3,328.06; High Country-Monthly Med monitoring $2,670.00; High Country-Monthly Med monitoring $4,435.00 RIVERSIDE PLAZA 1: #1609 7 Stones Electric-Generator Final walkthrough $24,055.00 RIVERSIDE PLAZA 11: No checks GLENROCK HOUSING AUTHORITY: #1608 Cloud Peak Fire Prot-30% down Design Fire Protect $90,900.00; #1610 WyBlinds and Shutters- Blinds and Shutters $10,800.00; #1611 ABC Seamless - Balance on Siding Install $51,328.13; #1612 ABC Seamless-Bottom edge siding replace $19,680.00; #1613 Lifeway Mobility -Remove Stairlift/carpet inst. $948.00 #1614 Casper Camera-50% down Security Cameras $3,997.50; #1615 Vyve-Internet access econtracts $27,145.80; #1616 CNM Plumbing-Mini split installations $20,000.00 DOUGLAS HOUSING AUTHORITY: No checks Carolyn discussed the information she obtained from her discussion with Joel Schell about the recapture we should receive from the oil and gas companies. It should total approximately $3 million and we should receive it before December 31, 2025. Discussion was that the money will probably go into the capital reserve fund. Capital Investments are $3,497,807,21 as of this meeting. Cindy will send a certified copy of the Budget Hearing that was in the paper to the State Auditory and Carolyn will send one to our auditors. We are still working to get everything that the auditors need. OLD BUSINESS: GLENROCK HOUSING AUTHORITY: The rock wall and retaining walls are continuing. Fire protection and blinds are getting started. IRWIN TOWERS: No report RIVERSIDE 1 & 2: The final testing on generators will be completed soon. The shop should be completed next month. They hired a bookkeeper and new assistant. The bids for new water heater will be coming next month. CCAS: The Financial Audit is ongoing. Eight state grants went well. The Internal audit changed PTO and employees working sixteen hours a week must be paid into WY State retirement system. Lake day went well and they plan to make it a yearly event. There will be a float in the State Fair Parade, and they are planning a BBQ at the Center after the parade. The Senior Center in Glenrock needs a new roof. The Douglas Senior Center exterior paint project is complete. OPEN DISCUSSION: Brittany, the Patient Care Coordinator, from Summit Ridge Rocky Mountain Care Center (formerly Douglas Care Center) introduced herself. She informed us that their company is highly rated and is training the staff to perform to their standards. They have purchased both the Care Center and the Assisted Living Home. Management meeting are back on schedule with these. Don’s computer is malfunctioning, so if anyone needs to contact him, they need to call or text him. Cindy moved we adjourn the meeting at 10:40 pm, JB seconded. Motion passed. Don adjourned meeting. Next meeting September 8, 2025 in Douglas. Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District Sept 8, 2025 Douglas, Wyoming President Don Luhrsen called the meeting to order at 10:00 a.m. Present were Tim Ricker, JB Wollen, Carolyn Lehner, and Cindy Sheridan. Meeting minutes from August were discussed. There were several corrections suggested and no approval was voted on, so the corrections will be made and submitted for approval at the October meeting. Treasurer’s Report: Cindy moved we approve the Treasurer’s report for August 2025, and JB seconded. The motion passed unanimously. CC Bank Bal: 8/11/2015 ($155,881.43) Transfer from CD XX-257 on 8/12/2025: $290,232.98 Interest earned on CD 257: $818.62 Interest paid to checking account: $227.90 Outstanding checks: $0 Check book balance as of 8/31/2025: $135,398.07 Converse County Tax Revenue August 2025: $3,989,731.09 Current Bills and Claims for approval 9/08/2025: ($400,096.65) (chged in Oct meeting to ($400,456.65) due to typo) Current Check Book Balance 9/08/2025: $3,725,032.51 CD xx-466 $1,975,111.92 WYOMING CLASS INVESTMENT $636,680.18 WYOSTAR INVESTMENT $620,287.06 TBD INVESTMENTS TOTALS: $3,232,079.16 DISTRICT INVOICES: No checks CONVERSE COUNTY AGING SERVICES: #1619 CCAS-monthly allocation-$200,000.00; #1620 High Country-Monthly Monitoring $2,600.00; High Country-Monthly Monitoring $4,400.00; Ann Rex-2020 Starcraft Bus $76,436.00 Hop’s Tach Shop-Computers $569.00; Hop’s Tach Shop-Computers $1,138.00 RIVERSIDE PLAZA 1: #1618 K&R Construction-shed $25,000.00; #1621 Fish’s Plumbing-2 Bradford Water Heaters $20,260.20 RIVERSIDE PLAZA 11: #1622 Fish’s Plumbing-2 Bradford Water Heaters $20,260.20 GLENROCK HOUSING AUTHORITY: #1623 CEPI Engineering Retaining Project $1,731.25; #1624 Tree Bees-Tree Trimming Project $3,800.00; #1625 ABC Seamless-Change Order Request $20,152.00 (changed in Oct meeting to $20,512.00 typo) DOUGLAS HOUSING AUTHORITY: #1626 Caya Construction-50% down hand rails $23,750.00 TOTAL BILLS AND CLAIMS: $400,096.65 OLD BUSINESS: The F-32 submission due September 30, 2025, should be submitted by the Skoggen/Cometto bookkeeping. The audit is progressing with information being submitted to the auditors. One question was whether the land purchase was voted on by the board in 2024. The minutes read that the board went into executive session to discuss, and after that session, there was a motion that passed for Tim, Don, or Lucille to act on behalf of the board to purchase the land. The motion carried and all members were in agreement to pursue, so that is the vote to purchase the land. NEW BUSINESS: Director’s Reports and Budget Requests- GLENROCK HOUSING AUTHORITY: All projects are being completed. 24 trees were trimmed. Walk in showers were ordered. The rock walls and retaining wall are being completed. Carolyn noted the bids were higher than expected but she’s working on the budget to get it completed. Fire Suppression work is beginning. IRWIN TOWERS: Work on the four remaining apartments and community center are delayed due to equipment problems. The parts are ordered, and work will begin when the equipment is working again. Bids for the handrails were submitted and a check for 50% for materials was written for CAYA Construction. They’re working on bids for the HVAC units for the Common’s areas, but work will not begin until winter. RIVERSIDE 1 and 11: The shop is being completed, with siding and painting needed. Bidding is going out for landscaping and a sprinkler system. The bid is twice as much as the grant they have for completing it. Invoices are being submitted today for the four water heaters installed, two in each building. CCAS: Jim confirmed that the board pays for Free Friday lunch once a month. All people receive lunch at no charge, and the board confirmed they pay for the lunches. The parade float went well, and the BBQ after the parade was a hit. They plan on making this a yearly event. ECI and Laser Construction donated one beef and two hogs to be shared between the two centers. The bus that was in the accident at the fairgrounds (due to medical episode by the driver) is repaired and back in the fleet. Insurance paid $43,000 for the repair. The audit is being completed and it has been complicated, but they are getting it done. They have hired a new driver for the dialysis bus, Judy P. They have a verbal commitment from a new activities’ director. They have six applications for positions open on the Senior Citizens Management board. Projects include bids for security cameras. Casper Camera has secured the bid. The roof in Glenrock is complete except for gutters. The exterior still needs work in Glenrock. The roof in Douglas needs to be replaced. Kim has completed the budget and they are trying to switch their fiscal year to match CCSSDB. Jim discussed where the line should be drawn with services, such as personal care services and home care services, if the budget begins to be depleted. Should they return to the board for more funding or get stricter with the financial guidelines that are set for those services. There was some debate, but the board felt that the financial guidelines should be adhered to for services. Don asked for an average daily meal count to be discussed at the next board meeting. Cindy moved and Tim seconded that the meeting adjourn. Motion carried. Next meeting October 8, 2025 in Glenrock. Don reconvened the meeting at 11:19. All board members were still present. JB moved and Tim seconded to approve payment of $25,000.00 to K&R Construction on Riverside 1 for payment for shop. Motion carried. Don asked all the directors to present insurance on their properties at the next board meeting. The CDs that will be used to move the money from the County will be discussed at the next board meeting. Tim moved and JB seconded the meeting adjourn. Motion carried. Don Luhrsen, President Cindy Sheridan, Secretary

Locations in Douglas and Glenrock, Wyoming. The mission of the Converse County Senior Citizens Special District is.... Converse County Senior Citizen Service District Our Mission The mission of the Converse County Senior Citizens Special District is to assist and support the Converse County Aging Services in improving the lives of older adults through caring services with opportunities for social interaction, recreation, basic support and needs services, education, volunteerism and community activism. Our mission for the senior housing units is to ensure that the housing facilities are kept up-to-date for safety concerns and remain as affordable, low income housing in Converse County. Home: Welcome Our Vision Our vision is to assist the Converse County Aging Service in enabling older adults to engage, enrich and empower their lives. Our vision for the senior housing units is that they remain an attractive, safe, and viable source of affordable housing. Home: Our Vision History A request to form this special district and put the question on the ballot was formally adopted by the Board of Converse County Commissioners on April 17, 2018. The formation question was submitted to the voters at the Primary Election in August 2018. The formation of the district was approved by the voters at the Primary Election. At the General Election, qualified residents submitted a nomination for election and those names appeared on the November General Election ballot. At that election, five trustees were elected. At their first Board meeting, the newly elected trustees drew for lots on their terms of office with 3 (three) trustees serving 2 (two) year terms and the other 2 (two) trustees serving 4 (four) year terms. 2018 Election Results on Formation Ballots cast: 3723 Ballots Yes: 1779 Ballots, No: 1609 Under votes: 334 (voters did not mark an oval) Over votes: 2 (voters marked both ovals) Wyoming State law requires a re-submission of the question for continuing the district two years after the initial question. Therefore, at the General Election on November 3, 2020, the question was put on the ballot. 2020 Election Results on Continuing the district Ballots cast: 7010 Yes : 4516 No : 1742 Under votes: 748 (voters did not mark an oval) Over votes: 4 (voters marked both ovals) Home: History Bylaws Read More About Bylaws Home: Bylaws Minutes Read More About Minutes Home: Minutes Financials Read More About Financials Home: Financials Vist Site Map Vist Accessibility Statement Home: Site Map Home: Contact Us Home: Subscribe Form

Converse County Senior Citizens Service District Board Douglas Senior Center Members present: Tim Ricker.... Home > General Business > Minutes 2021 Converse County Senior Citizen Special Service District's Minutes 2021 Converse County Senior Citizen Service District Board Douglas Senior Center January 11, 2021 Amended - April 12, 2021 Members present: Tim Ricker, Kathy Patceg, Ron Yates, Lucile Taylor and Bill Canaday. Others present: Nancie Fink and Troy Hunsucker. The meeting was called to order by Tim at 10:00 AM. Minutes of the last meeting were read and approved. Financial Report: Kathy passed out the bank statement with the Reconciliation Detail showing everything balanced with $2,210,848.18 in the account. Kathy has included an expense by vendor detail for Lucile Taylor. Ron brought in the technology from Joanne Desmarais, former board member. Bills and claims from CCAS allocation, advertising, and the county clerk for the General Election. Bill moved to pay the bills and claims and accept the Financial report, Ron seconded, motion carried. Lucile Taylor and Kathy Patceg and Bill Canaday were sworn in as board members. New members were given the oath and Bill signed certificates of the Oaths of Office. Kathy introduced Troy Hunsucker (Regional Director, Marketing) from Wyoming Class to discuss the possible Public Fund investments. Troy explained different kinds of investments that are possible for the CCSCSDB. Troy explained options for different kinds of investment. Nancie's report: The sign is up and running in Douglas. A new computer was purchased. There is a need for more staff training as they learn how to use the technology so the public can read the information. Nancie showed maps of the parking lot showing ownership. Nancie needs to meet with different entities to find out how much money will come from each entity. Kathy made a motion to accept Nancie's report, Ron seconded, motion passed. Nancie said the van will be here at the end of January. Nancie explained that the architect said the center needed to clear up the boundaries or get permission from the Housing Authority complex or the City of Douglas before the remodeling project could move forward. She will visit with the City of Douglas first. Old business: The sign in Douglas is up and running. MOU was passed around for signatures and Nancie will pass onto the CCAS board for signatures. Kathy has visited with the CPA about the FY 20 Audit report several times. The audit report needs Tim's signature before it is sent to the state. Tim talked about mileage reimbursement for private vehicles going to meetings in Douglas, Glenrock and other places. Lucile will bring information pertaining to mileage reimbursements. New business: Election of officers for the year 2021. Lucile made a motion to keep the officers' members the same as in the past for calendar year 2021, Tim seconded, motion carried. Lucile and Tim will go to the bank and see about interest from the bank. Kathy was advised that investment policy needs to follow state guidelines. Tim asked if the Payne Plaza could use the center if there was a power outage. Ron brought the returned computer and printer from Joanne. No one had a need for the computer. Kathy will not be at the next meeting. Tim has the check book if needed. Kathy moved to add Lucile's name to the bank account, Ron seconded, motion carried. Ron moved to adjourn, Kathy seconded, motion carried. Respectfully Submitted, Bill Canaday, Secretary Tim Ricker, Chairman January Converse County Senior Citizen Service District Board February 15, 2021 Glenrock Senior Center Members present: Tim Ricker, Ron Yates, Lucile Taylor and Bill Canaday Member absent: Kathy Patceg Others present: Nancie Fink and Sam Evans The meeting was called to order by Tim at 10:00 a.m. Minutes of the last meeting were approved and order filed. Bill did not have the oath to swear in Ron and said he would look for that and bring it to the next meeting. Financial Report: Lucile gave the bank statement with a balance of $2,437,250.74 and a credit from Converse County Treasurer for $226,984.78. Checks were paid to Aging Services for $75,000, check deposit for $234.00 from Joann, warrant for $420 to Douglas Budget, $536.44 to County Clerk for election, interest $140.22 at .07% and balance $2.437,250.74. Bills and claims were paid. Bill made a motion to accept the financial report, seconded by Tim, motion carried. Tim read the letter from the Converse County Bank about the formal application that authorizes the pledging of securities in excess of $250,000. Motion made to accept Resolution of Board of Directors by Lucile and seconded by Ron, motion carried. The Resolution of the Board of Directors paperwork was signed and will be returned to CCB. Tim stated he would like a new computer to use for district business. Nancie's report: Nancie passed out the Balance Sheet from Converse County Aging Services, Inc. Nancie provided information on what needs to be paid. The transmission went out on the van. Nancie stated the bills have been paid and will present invoices at our next meeting. The new van might be here by the end of February. Nancie brought January financials to look at. Tim and Nancie met with the City of Douglas and the city will do what is necessary to move forward with projects. Nancie explained there will be some changes made to the projects after meeting with the city. There will be changes to costs after final changes by architects. The garage was discussed and the thought was to move forward even though it is different from the remodel project. By moving forward, the Board can see how the garage will fit with the current project. Old business: Lucile passed out the form for Mileage Reimbursement for business trips and explained that everyone needs to be consistent. IRS mileage is $.56/mile for FY 2021. Lucile thought we should have policies in place first and will bring additional information to the next meeting. New business: A special district notice was received for February 24-25 in Cheyenne for Conservation District Employee Certification Training. One can go on the website and make reservations. Ron gave a summary of the agenda. Tim expressed an interest in going. Ron made a motion to pay expenses for the trip in a sum of $600.00 and if it is more, the district will pay, seconded by Lucile, motion carried. Lucile will check into getting a credit card from the bank. Ron stated he would like to get the computer back from Nancie that Joann had. Nancie will get it to Ron. There was discussion about buying equipment for the current project and storing to help with potential savings since there may be price increases later. Ron moved to adjourn, Lucile seconded, motion carried. Tim Ricker, President Bill Canaday, Secretary February Converse County Senior Citizen Service District Board Douglas Senior Center March 8, 2021 Members present: Tim Ricker, Kathy Patceg, Lucile Taylor and Bill Canaday Members absent: Ron Yates Others present: Nancie Fink The meeting was called to order by Tim at 10:00 a.m. The minutes of the last meeting were read and approved with corrections. Discussion of Records: Kathy will make corrections to the Investment Policy and bring it to the next meeting. Kathy is the public records person for requests. The minutes of all meetings will be signed by the President and Secretary. The minutes need to be kept forever. Bill stated the minutes are in a 3 ring binder and in folders on his computer. The records are hard copy and digital. Lucile said we should have a limit for length of time to keep other records as determined by State Archives. Financial Report: Kathy stated that the bank statement for January was in order. Kathy passed out the February bank statement and everything is good. We received interest on our account totaling $573.21 for February. Tim went to a meeting in Cheyenne on February 25th and explained his costs and will turn in his expenses. Tim will give back any money he did not use for the trip and will deposit it in the bank. Motion made by Lucile, seconded by Bill to pay bills and claims of $150.00 WY Association for Conservation membership fee; $70.60 for mileage for Tim's expenses; CCAS allocation of $75,000; final payment for sign $24,601; and permit fee for sign $3,101 to Converse County Aging Services, passed by all. Motion made by Bill to accept Financial Report, seconded by Lucile and passed by all. Tim stated that there will still be more revenue coming in from FY 21. Nancie's report: Nancie discussed the funding sources for the Glenrock parking lot improvements. Nancie is sending information to 5 construction companies for bids. She will go to several different meetings in that parking lot. Nancie stated that Casper and George would go to the City of Douglas to see if they could fix potholes in Douglas parking lot for public safety. Nancie stated that the 2 boards have done a good job moving forward. The new vehicle was discussed without an exact date for delivery and there will be an additional charge due to changes. Old business: Nancie brought in visual aids for the Glenrock parking lot to show ownership. Kathy stated that the Audit report will be coming soon, along with a bill. Lucile discussed the mission and vision statements related to the proposed policy. Kathy had questions and the group discussed what needs to be done and changes that need to be clarified. Changes need to be made to reflect the state law. Suggestion made to adopt policy and attach MOU. Lucile will do some research for clarification on what happens if there is a change in all board members. New business: There was discussion on the sale of old vehicles with more information to follow. Kathy passed out FY 21 Fiscal Year Budget sheets to compare with Nancie's report to see what has changed with cost for the updates and other work. Kathy stated that our Audit/accounting costs may increase. The virus scan needs to be updated and Kathy will look into it. The signatures for the Credit Card Application were obtained and the application will go back to the Converse County Bank. Bill moved to adjourn, Kathy seconded, motion carried. Tim Ricker, President Bill Canaday, Secretary March Converse County Senior Citizen Service District Board April 12, 2021 Glenrock Senior Center Members present: Tim Ricker, Ron Yates, Lucile Taylor, Kathy Patceg and Bill Canaday Others present: Nancie Fink The meeting was called to order by Tim at 10:00 a.m. The minutes of the last meeting were approved with corrections (last line, first page "to" will be replaced with "on") and order filed.. Kathy did an amendment to the January minutes to take Bill off as being sworn in as new board member and updated the February minutes.. Motion made by Ron to accept all changes, seconded by Kathy, motion carried. Kathy stated the virus protections have expired on our computers. It was suggested to download the free Avast and CCleaner. Financial Report: Kathy passed out the Converse County Bank statement. The Reconciliation Summary was up to date. Kathy passed out the Bills and Claims for review.. Kathy had an additional invoice for the Dodge Van, $53,552.00.. Lucile stated she would like to see a comparison of expenditures compared to the adopted budget. Lucile moved to accept the financial report, seconded by Ron, motion carried. Nancie's report: Nancie discussed the problems she has encountered in making payments to the IRS.. Nancie stated the last payment of $265,675.41 should be the final one.. Board members had questions about the IRS that Nancie answered.. Nancie did not go to the Glenrock Town Council meeting about the Barber Apartment shared parking lot.. Old business: Ron Yates was given the Oath of Office by Bill. New business: Kathy will notify Matt Adelman, the Douglas Budget, of the budgeting work session. Kathy will see if she can tweak the investment policy and talk to Troy about investments before the committee meets.. Ron will be in charge of the committee with Kathy and Lucile also serving. There will be more research into investment companies by having them present their plans. Kathy passed out the proposed budget worksheets and discussed income and expenses page by page. Lucile suggested that there should be a distinction made in the minutes for historical purposes about which town is being referenced on projects. Kathy will contact the Douglas Budget to get an annual contract for the legal notices. Kathy will check about bonding for those on the checking account. She will also check on the website. Nancie will update her balance sheet for individual projects to show what has been paid and what remains to be paid per project. Nancie will provide an itemized breakdown for projects (budgeted and spent). Lucile suggested that the vehicles being disposed of need to go out for bid so there is a justification for new vehicles. There will be a budget work session, Thursday April, 22 at Glenrock Senior Center at 10:00 a.m. Nancie will show her Board the budget and explain it at their next meeting. It was suggested by Lucile to look at policies in the next meeting. Lucile will contact the Local Government Liability Pool to see if there is liability coverage they offer that this Board should purchase. Bill moved to adjourn, Ron seconded, motion carried. Tim Ricker, President Bill Canaday, Secretary April Converse County Senior Citizen Service District Board Douglas Senior Center May 10, 2021 Members present: Tim Ricker, Kathy Patceg, Lucile Taylor, Bill Canaday and Ron Yates Others present: Nancie Fink, Sally Suppes The meeting was called to order by Tim at 10:00a.m. Sally Suppes from Travelers presented the Nonprofit Directors and Officers Liability coverage plans that could work for this board in case there was a lawsuit. The total would be about $1,500 for protection for a year for all board members. Lucile stated she would agree, but would like to revisit this after a year and see if there are different rates and if it is needed. There was discussion about bonding for the funds held by this board. Sally will give us a quote from Fidelity and Crime Coverage and Nonprofit Directors and Officers Liability for bonding. The minutes of the last meeting were read by Bill. Kathy moved to accept, seconded by Lucile, motion carried with corrections. Financial Report: Kathy passed out the Converse County Bank statement. There is an additional deposit of $187,552.97 for a total of $2,083,289.97 which will be on the next statement. There was an additional check to pay for ink for Bill. Tim moved to accept the financial report, seconded by Bill, motion carried. Nancie's report: Nancie passed out the "wants” sheets from surveys that the seniors took at the centers. There may be some additional costs from the "wants” list, discussion followed. Nancie stated that the price was locked in for the kitchen equipment and it could cost less to complete. There are additional funds needed for racks for the thrift stores (Tim stated his wife would agree) and snow removal. Nancie will go to the Rec Center Board meeting to see about the digital sign in Glenrock. Old business: Ron will fill out the public investment paperwork. Nancie stated that the bid for the Glenrock parking lot has gone out; the potholes need to be filled at the centers; and improvements to the Douglas Senior Center will happen one project at a time. New business: Kathy talked about the Proposed Budget for the next fiscal year. Ron suggested a building fund and Kathy will talk and look into it. It was suggested to have operating and reserve funds in separate accounts and possibly have a building fund. Tim moved to adjourn, seconded by Lucile, motion carried. Tim Ricker, President Bill Canaday, Secretary May Converse County Senior Citizen Service District Glenrock Senior Center June 14, 2021 The regular meeting was called to order by President Tim Ricker at 10:05 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Minutes of the May 10, 2021 meeting were read. Kathy moved to accept, Lucile seconded, motion carried. Bill Canady's resignation letter was read. Ron moved to accept, Kathy seconded, motion carried. Kathy passed out the Financial Report, reflecting 4 warrants issued, plus interest earned. The balance is $1,936,458.90. Lucile moved to accept, Ron seconded, motion carried. Nancie was absent so there was no report from her. This Board requested a 2 mil levy from the County for the FY 22 budget. Funds will be for operations and earmarked accounts. The next meeting will be July 12, 2021 in Douglas. Lucile moved to adjourn, Ron seconded, motion carried. Tim Ricker, President Ron Yates, Acting Secretary June Converse County Senior Citizen Service District July 12, 2021 Douglas Senior Center The regular meeting was called to order by President Tim Ricker at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Ron Yates and Lucile Taylor. Guests present were Nancie Fink and George Smith. A Public Hearing was held at 9:00 a.m. at the Douglas Senior Center for the FY 22 proposed budget. There was no public in attendance. Kathy will update the FY 22 budget to reflect it as adopted and will send it to the State of WY and Converse County. Lucile moved to accept the minutes of the June 12, 2021 meeting with corrections, Kathy seconded, motion carried. Kathy provided a financial report: June 30, 2021 account balance, $2,807,580.04 which includes $646.97 in interest. Warrants were approved as submitted. Ron moved to accept the financial report, Lucile seconded, motion carried. Parking lots: nothing to report. Nancie's report: The Douglas dining room construction project will start July 13. The bid advertisement went out for the Douglas kitchen remodel. There will be a mandatory pre-bid meeting on July 20th at 2:00 p.m. with bids being accepted until July 28, 2021 at 2:15 p.m. The mill levy tax distribution for June 2021 was $88,815.64. Kathy will place an advertisement in both newspapers to replace Bill Cannady, who resigned from this Board on June 13, 2021. Lucile was appointed to fill the secretary position which was vacated with Bill's resignation. Lucile suggested that this Board meet with the CC Aging Services Board to discuss remodel and other projects that were funded in FY 21 and FY 22. The question is what can realistically be accomplished? Is someone needed to help Nancie oversee these projects? Lucile's concern was the large revenue balance in the account and, even though the funds have been allocated to various projects, it doesn't look good to have so much money on hand. Should the projects be prioritized? The remodel projects are taking a long time to be completed due to still existing Covid problems, receiving materials and scheduling contractors. This Board will try to meet with the CC Aging Services Board at their meeting in Glenrock at 1:00 p.m. on August 19, 2021 to discuss projects. Lucile moved to adjourn at 10:53 a.m., Ron seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary July Converse County Senior Citizen Service District August 10, 2021 Glenrock Senior Center The regular meeting was called to order by Vice President Ron Yates at 10:00 a.m. Present were Ron Yates, Kathy Patceg and Lucile Taylor, absent was Tim Ricker. Guests present were Nancie Fink. Dana Lythgoe joined the meeting a bit later. Nancie stated the CC Aging Services Board meeting was changed to August 26, 2021 at 10:00 a.m. at the Douglas Center. Kathy moved to accept the minutes of the July 12, 2021 meeting, Ron seconded, motion carried. Kathy gave the financial report and reviewed various projects and dollars spent. She will modify that spreadsheet to show completed projects as they were deleted on her report. Nancie discussed the projects and her desire to involve her Board more with decisions. Lucile moved to accept the financial reports, Ron seconded, motion carried. Kathy will check on the status of the insurance coverage for the Board. She will also get with Troy for his suggestions to modify the investment policy so this Board can start investing funds.. Lucile will ask County Treasurer Joel Schell for his thoughts on investments. Nancie reiterated her desire to have her board be more involved with decisions on projects. On the kitchen remodel, she believed the Senior Center paid the $75,000 for the architect. We discussed this as it applies to an overall cost of a project. Should we know this so that there is a total project cost when there are payments from two different entities? Nancie offered the following invites to this Board: August 29, 2021, Ayres Natural Bridge Park, staff picnic beginning around 10am. August 31,2021, Ayres Natural Bridge Park, Senior picnic, 11a(ish). Bring a covered dish. Lucile stated there needed to be action on the procedures she presented. She will distribute again via email. Lucile moved to adjourn at 11:10 a.m., Kathy seconded, motion carried. Ron Yates, Vice-President Lucile K. Taylor, Secretary August Converse County Senior Citizen Service District September 13, 2021 Douglas, Wyoming The regular meeting was called to order by President Tim Ricker at 10:00 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Guest present was Nancie Fink. Kathy moved to approve the minutes of the August 10, 2021 meeting, Ron seconded, discussion followed about clarification on the architectural fees and the kitchen remodel costs as there appears to be some confusion. Lucile will address the corrections in the minutes of this meeting rather than redoing the August 10th minutes, motion carried. Corrections to minutes of August 10, 2021: The $75,000 architectural fee is being paid in increments by CCAS as work is completed; therefore, that amount has not been totally expended. The kitchen equipment cost has been paid. That cost was paid by this Board. Kathy presented the financials reflecting a balance of $2,671,378.32 as of August 31, 2021. Ron moved to accept the financial report and the payment of bills as presented. Lucile seconded, motion carried. Old business: Glenrock parking lot, no progress, hopefully, work will start in late fall to be completed this calendar year; Douglas kitchen remodel, work is in progress. The Investment Policy was discussed and the Board decided to adopt and then submit amendments if needed. Lucile moved to adopt the Investment Policy, Ron seconded, motion carried. After some discussion, Lucile moved to rescind the motion made by Bill Canady on December 13, 2020 to invest $50,000 with Ally Bank Utah, Kathy seconded, motion carried. (A copy of those minutes is attached for reference.) The credit card is now available for use by this Board. New Board member: no applications at this time. The application for consideration to be appointed to this Board was distributed by Kathy. Nancie will try to get on the agenda to meet with the Glenrock Town Council about the sign for the Glenrock Center. Ideally, CCAS would like to have it on the Rec Center property for visibility, but there has been some push back from them. The FY 22 Budget and projects were reviewed and discussed. Nancie will provide a copy to her Board at their next meeting. Nancie stated that she and Cheryl Schwartzkopf, CC Weed & Pest, had met and looked at the weed and landscaping concerns at both centers. The Glenrock parking lot remodel may cause issues with the landscaping on the hillside. Kathy stated she was not getting return calls in reference to the proposal for the Board's liability insurance coverage. Ron and Lucile will get her a couple of more names. Ron moved to approve the Policies and Procedures that Lucile put forth for consideration, Kathy seconded, motion carried. Lucile will put them in a notebook and will print a set for each member, as well as Nancie. Because the Investment Policy was adopted, this Board can now invest funds in various approved programs according to Wyoming State law. The Board agreed to initially invest in WYO-STAR which is administered by the Wyoming State Treasurer. Once we have our account number, this Board, at their next meeting, will decide on a dollar amount to invest. Kathy will send in the application and let us know if it is accepted or if more information is needed. Ron moved to adjourn at 11:32 a.m., Lucile seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary September Converse County Senior Citizen Service District October 18, 2021 Glenrock, Wyoming The regular meeting was called to order by President Tim Ricker at 10:00 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Guest present was Dana Lythgoe. Kathy moved to accept the minutes of the September 13, 2021; Ron seconded, motion carried. Kathy presented the financials. The September 30, 2021 balance is $2,591,682.68 which included $647.14 in interest earned and $9,867.22 in tax distribution funds from the County Treasurer. Bills were presented and approved. Tim encouraged Board members to actively seek a new member. Lucile shared the names for a couple of possibilities. Dana, CCAS (representing Nancie), said the next major project is the Glenrock kitchen remodel.. Lucile shared that she would be going through information on the Records Retention schedule from the State Archives for this special district and will share that information so that our records are retained as required. Kathy moved to have Lucile become the Public Information person for our district; Ron seconded, motion carried. Note: Kathy is currently that person. She will notify the State of the change. The WYO-STAR project is still moving forward. Hopefully, by the next meeting, the required form will have been accepted by the WY State Treasurer's Office and we can begin investing. Lucile moved to adjourn at 11:00 a.m.; Ron seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary October Converse County Senior Citizen Service District November 8, 2021 Douglas, Wyoming President Tim Ricker called the meeting at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Lucile Taylor and guest Nancie Fink. Ron Yates was excused. Kathy moved to accept the minutes of October 11, 2021, Tim seconded, motion carried. Mr. Troy Hunsucker, Peaks Investment Management, discussed options for investing funds. His company specializes in working with local governments. He discussed Wyoming Class offerings and its flexibility. Funds cannot be invested for more than 270 days. He also discussed Long Term Investments and said there is an option to split maturity dates. LTI funds can be withdrawn early without penalty. Mr. Hunsucker will send Kathy the application. He will also review our Investment Policy. Lucile will check with Joel, CC Treasurer, to find the current best investment options. Note, investments are discussed in WSS 9-4-831. Kathy presented the financial report. The current balance is $2,609,720.59 which includes $668.23 in interest and $107,519.37 from the County Treasurer. Bills were approved as presented. Lucile moved to accept the financial report, Kathy seconded, motion carried. Kathy said that our auditor, Julie Melder, is available if we would like her to attend one of our meetings Prospective board member: Leonard Hollar was suggested . Nancie's update. The Douglas dining room may open in mid-December. There may be a grand opening sometime in the first part of January. She updated us on the status of other projects that we are funding. The next major project may be the remodeling of the Glenrock dining room. Tim will be attending the WY Assn of Special Districts' meeting in Casper. Lucile will work on the Retention Schedule for Special Districts. Kathy will check with Joanne about the website that was purchased so we can pursue a website for this special district. Lucile moved to adjourn at 11:55 a.m., Kathy seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary November Converse County Senior Citizen Service District December 13, 2021 Glenrock, Wyoming The meeting was called to order at 10:06 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Guest present was Dana Lythgoe. Kathy moved to approve the minutes of the November 8, 2021 meeting. Ron seconded, motion carried. Kathy provided the financial report. Claims were approved for payment as submitted. The bank balance at the end of November was $2,883,641.64 which included tax revenue of $427,468.08; interest of $700.42; and disbursements of $154,247.45. Lucile moved to approve the contract and payment of $330 to Brennin Clark, dba 4-Optimization for the website development and Joanne Demarais for $359.76 as payment for the GoDaddy website project, Ron seconded, motion carried. Ron moved to accept the financial report, Lucile seconded, motion carried. New member options: Cherie Reese and Kim Hiser. Kathy has made contact with Mr. Troy Hunsucker, Peaks Investment Management, for required documents. The Board is also looking at investing funds in WYOSTAR. Lucile moved to invest $50,000 with Peaks Investment pending their signing the contract and $50,000 in WYOSTAR pending an account number and any other required details, Kathy seconded, motion carried. Lucile moved to nominate the current officers to serve terms ending in November 2022, Ron seconded, motion carried. The officers will be Tim Ricker, President; Ron Yates, Vice-President; Kathy Patceg, Treasurer; and Lucile Taylor, secretary. Kathy moved to approve the 2022 meeting dates as submitted, Ron seconded, motion carried. Copies will be provided to the Douglas Budget and will be posted at the Courthouse. Dana Lythgoe, CC Aging Services, updated the opening for the Douglas dining room, which may be around mid-January, 2022. She also updated other projects. Questions arose if invoices are required to reimburse CCAS when they paid for items that the District had built into its budget. Lucile will check with an auditor. Lucile moved to adjourn at 10:54 a.m., Ron seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary December

Converse County Senior Citizens Service District January 10, 2022 Douglas, Wyoming President Tim Ricker... Home > General Business > Minutes 2022 Converse County Senior Citizen Service District January 10, 2022 Douglas, Wyoming Converse County Senior Citizen Special Service District's Minutes 2022 President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Kathy Patceg and Lucile Taylor. Guests present were Nancie Fink, Cheri Reese, Rita Redig and Troy Hunsucker, Peaks Investment Management. Mr. Hunsucker shared a chart which gave an overview of earning capabilities if this Board invests $500,000 (the amount in reserves). He stated his firm is AAA rated. Investments will be discussed at future board meetings. Kathy moved to approve the minutes of the December 13, 2021, Lucile seconded motion carried. The financials were presented reflecting $1,367,406.81 from the mil levy; $916.87 from interest and payments of $347,671.32. The current balance is $3,904.294.00. Lucile moved to approve, Kathy seconded, motion carried. Due to a problem with GoDaddy, Kathy suggested to Joanne to remove her personal credit card as payment for any future charges. The Board agreed to this action. Mr. Ron Yates resigned from this Board on December 26, 2021. President Ricker thanked him for his service. Board Candidate applications were presented for Cheri Reese and Rita Redig. Kim had not yet submitted the application. After review, Lucile moved to appoint Cherie Reese and Rita Redig to this Board for terms ending at the next General Election, Kathy seconded, motion carried. Lucile gave the Oath of Office to Cheri and Rita. The signature card for the Converse County Bank was presented. Tim, Kathy and Lucile will be authorized signatures for the checking account. Lucile will contact the bank to add Rita Redig to the authorization. Nancie Fink gave an overview of projects at the centers. The Douglas Center's kitchen will soon be operational and the Glenrock parking lot is going out to bid with the project beginning in June 2022. She will try to attend a meeting of the Glenrock Rec Board for the signage for the Glenrock Senior Center. There being no further business, the meeting adjourned at 10:55 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Janaury Converse County Senior Citizen Service District February 14, 2022 Douglas, Wyoming The meeting was called to order at 10:04 a.m. with the following in attendance: Tim Ricker, Cheri Reese, Rita Redig and Lucile Taylor, Absent: Kathy Patceg. Guests present: Mr. Matt Adelman, Douglas Budget and Nancie Fink (for a short time due to her other obligations today). This meeting was originally scheduled to be held in Glenrock, but was moved because of the Grand Opening of the dining room in Douglas. Lucile read the minutes of the January 10, 2022 meeting. Cheri moved to accept, Rita seconded, motion carried. Lucile provided the financial report that Kathy had submitted via email. Bank activity for January, revenue: $427,465.65 from taxes; $1052.07 in interest; disbursements: $50,000 to WYO STAR; $12,338.74 CCAS for various projects; $90,000 CCAS for their January allocation and $175 to the Douglas Budget for the legal ad on CY 2022 meeting dates. January 31, 2022 balance: $4,180,297.98. Rita moved to accept the financial report, Cheri seconded, motion carried. Mr. Adelman inquired about the balance in our account. Lucile explained it was due to projects not being completed from previous years and the delays due to COVID and materials. For clarity on the terms of the current board, Cheri Reese replaces Bill Canady and Rita Redig replaces Ron Yates. This is needed to make certain the ballot reads correctly on terms for the November 2022 election. Nancie gave a quick update on the various projects. Rather than relist, the report is attached. Mr. Adelman asked Nancie if the projects had been put out to bid, which Nancie stated generally no; however, a few have been. The Grand Opening of the Douglas Senior dining room is today with Prime Rib being served. Nancie will provide this Board with the contact info for the CCAS Board. Rita and Cheri inquired about investments and felt that more funds needed to be invested. Cheri will also ask CC Bank about options to get higher interest rates. Tim felt this Board needed to visit with Joel Schell again, but Lucile felt otherwise as investments are in our hands now after others have already given their advice. She believes this Board needs to act. Rita moved to adjourn at 11:00 a.m., Cheri seconded, motion carried. The next meeting will be held in Douglas. Tim Ricker Tim Ricker, President Lucile K Taylor Lucile K. Taylor, Secretary Director Report January 20, 2022. Glenrock Senior Center 1pm We have had a busy month. The remodel in Douglas is coming along. Barring any more sickness. Equipment will start to be installed on Monday and Tuesday. We have a projected walk through/punch list on Thursday the 27h. Feb. 14th is our target date to be open for business. In the meantime, of the remodel, we have been chipping away at our budgeted items for the special district. Inside paint of both centers is nearing completion Electric sliding door for Douglas is on order Bingo machine for Glenrock has been ordered Ice cream machine for Douglas is now ordered Finally, I am on the agenda at the rec center to discuss the sign New dining room lights are in for glenrock dining room, we are waiting for The Douglas kitchen to open. The gutters and roof in glenrock will be inspected as soon as weather Permits. New windows for the Glenrock center. We are currently getting bids for both The upstairs and downstairs on separate bids. Basement windows being the Priority. We have a bid for the flooring in the Douglas basement. It was recommended We go with the vinyl. This will complete the whole center in Douglas. The only thing remaining will be the windows and the new HVAC system. We will get an estimate for the floor in the glenrock dining room after the Small remodel here is done. We should have plenty left in the budget for That. February Converse County Senior Citizen Service District March 14, 2022 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Cheri Reese, Rita Redig and Lucile Taylor. Guests present were Nancie Fink, Dana Lythgoe and Sam Evans, Chairman, CCAS Board; Kyle Lund and Sheri Leinweber, CC Bank. Cheri moved to approve the minutes of the February 14, 2022 meeting, Rita seconded, motion carried. Kyle and Sheri, CCB, presented investments option. The 90-day CD is .65% interest; 18-month CD-.85% interest; 5-year CD - 1.2% interest. There is no penalty for withdrawal if funds are needed to pay bills; however, there would be a penalty if the Board withdrew funds to invest elsewhere. Kathy presented the financial report; revenue: $41,435.43, taxes and $926.83, interest; expenditures: $101,125, CCAS ($90,000 for allocation and the balance for projects), $156,594.35 kitchen remodel. Balance in account: $3,964,940.89. Lucile moved to accept the report, Cheri seconded, motion carried. Lucile moved to allocate $2 million to CCB for investments with the bank personnel guiding us on the best option; $500,000 to WYOSTAR and $500,000 to WYO Class, Kathy seconded, motion carried. Director's report. Nancie discussed the Glenrock parking lot. She stated the kitchen remodel was $300,000 over budget. The Glenrock Rec Board has approved the addition of the sign for the Glenrock Senior Center in their playground area. Bar D Signs will be providing and installing the sign. Lucile moved to have Converse County Bank as the official depository for CY 2022, Kathy seconded, motion carried. Sam will ask the CCAS Board for a date when this Board can meet with them to discuss projects that have been budgeted, but not completed. April 14, 2022 was suggested. Lucile will ask Matt for pictures of the Douglas dining room grand re-opening for our website. Sam Evans discussed the parking lot at the Glenrock Senior Center and reviewed the design and features. Lucile reported that Kathy and she were meeting with Brennin Clark, the website developer, to go over the items submitted to him and to review the layout. The website should be ready in April, Mr. Matt Adelman, Douglas Budget, said he would do an article in the newspapers when it's ready. The meeting adjourned at 11:50 p.m. March Converse County Senior Citizen Service District April 14, 2022, Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Cheri Reese, Rita Redig, and Lucile Taylor. The guests present were Nancie Fink, Dana Lythgoe, and Sam Evans. Kathy moved to approve the minutes of the March 14, 2022 meeting; Cheri seconded, motion carried. Discussion followed on the $300,000 over budget on the kitchen remodel in Douglas. That was the amount from the original budget, but more funds were allocated in FY 22, so the total amount over budget is around $144,000. Kathy presented the financials. Revenue: $11,738.61 in taxes, $620.67 in interest; expenditures: $3,967,724.50 (includes $3,050,000 allocated to investments; $90,000 CCAS allocation; $157,868.02 CCAS projects), new balance $678,856.48. Lucile moved to approve the financial report and payment of invoices, Rita seconded, motion carried. Kathy discussed investments. Peak Investments appears to be lagging o acknowledging funds submitted and, in general, follow-up with Kathy. Lucile suggested if it doesn't improve, funds should be removed and placed in other investments. Nancie stated the Glenrock parking lot project is moving forward. Sam said guardrails, like those on state highways, would be installed. The windows are under the $75,000 budget; however, the company has excessive trip charges. Nancie is working to reduce these charges. The PA systems for both Glenrock and Douglas are moving forward. CCAS may pay the cost for Douglas out of their allocation as the budget was only for Glenrock. Kathy stated she is meeting with PMCH, our auditors, on Thursday in Casper at 10:00 a.m., if anyone wants to attend. Nancie stated that the CCAS auditors are currently working on FY 21. Kathy attended the WY Association of Special Districts conference in Casper. Joel Schell presented and suggested special districts take their full mill due to changes in the law for receiving mineral taxes, She will send out Joel's PowerPoint presentation, Lucile presented some ideas on possibly offering WRS's 457 Deferred Comp to employees of CCAS (depending on their eligibility as determined by the WY State Retirement System) and asked for help from Nancie and Sam regarding some questions she presented. Rita asked about the possibility of offering employee health insurance, maybe only catastrophic, to the employees. This Board will meet with the CCAS Board on April 21, 2022, at 11:00 a.m. in Douglas, to review current projects and budgets. Lucile moved to adjourn at 11:35 a.m.; Cheri seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary April Converse County Senior Citizen Service District May 9, 2022, Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Cheri Reese, Rita Redig and Lucile Taylor. Guest present was Nancie Fink. Kathy moved to approve the minutes of the last meeting with the following corrections. The excessive trip charges are for the company doing the PA system and not the windows project. Dayna's name will be spelled correctly in the future; Cheri seconded, motion carried. Lucile moved to approve the financial report: debits, $90,000 CCAS allocation; $6,534.10 CCAS Glenrock parking lot; credits: $23,433.34 tax collections, $157.69 interest. Balance in account $606,534.08. Investments balance: WyoStar, $550,074.47; WyoClass, $550,190.07, CCB #0, $500,498.63; #1, $500,652.05; #3, $1,001,841,10; Rita seconded, motion carried. Kathy stated that PMCH would help set up the investments in the accounting program. The Board will review the investments in November 2022 (6 months from now) to see the rate of returns and could, at that time, change strategies after reviewing performance. Tim and Kathy are authorized to get new computers. Tim's is relatively new, but the screen has an issue. He will give it to Kathy to see if there is any warranty left. Kathy's is an older model, so she will replace it. Lucile will take Bill's and Ron's computers to Nancie to wipe clean. Both are older computers. Nancie reported the State of WY is doing compliance audits at both centers this week. The ads for bids on the Glenrock parking lots have gone out to the newspapers. Architects are looking at the Glenrock kitchen remodel, as well as the flooring. An environmental study for asbestos will be needed. The windows projects turned out well. They are waiting for parts for the PA system. A new roof at Glenrock is a priority. If funds are available, it could be done in this FY. Future projects for Douglas include HVAC, expansion to include a garage, and restroom areas. There being no further business, the meeting adjourned at 11:50 a.m. Tim Ricker, President Lucile K. Taylor, Secretary May Converse County Senior Citizen Service District June 6, 2022, Douglas, Wyoming President Tim Ricker called the meeting to order at 10:09 a.m. Present were Tim Ricker, Cheri Reese, Rita Redig and Lucile Taylor. Kathy Patceg was excused. Others present; Nancie Fink. Rita moved to approve the minutes of the meeting on May 9, 2022, Cheri seconded, motion carried. Rita moved to approve the financial report for May: credits, tax revenue, $209,197.60; interest $181.53; debits; WASD $1,000 dues; CCAS, $90,000 allocation; CCAS $3,456 Glenrock Parking Lot. Balance in account $721,457.21. Investments; CCB - CD-100 - $500,747.95 CCB CD - 101 - $500,978.08 CCB CD-102 - $1,002,791.65 WY CLASS 01-0038 - $550,491.56 WYOSTAR - (not avail) Cheri seconded, motion carried. Budgets were discussed. Nancie stated the cost for the parking lot in Glenrock includes the roto-mill, spreading it, as well as the plug-ins and lighting. Nancie will do a narrative addressing the FY 23 $1,140,000 allocation request to reflect what those funds are used for. The Senior District proposed budget was approved, pending the final valuation from the Assessor. On our budget, Lucile explained that having a separate bookkeeper would allow us the separation of duties that the auditors suggested and would allow for that person to submit various required forms on behalf of our district. The election budget covers the approximate cost to the County to have our Board members' names (whose terms are up) on the ballot in November 2022. Nancie stated the following projects are complete: Douglas, motion sensor door, Glenrock, windows and blinds for each location at a cost of around $9,500 per location. (Note: $7500 has been budgeted in FY 23.) The windows in Douglas should be completed by the end of the month. The signage in Glenrock is ongoing. Rita moved to adjourn at 11:41 a.m., Cheri seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District July 11, 2022, Douglas, Wyoming President Tim Ricker called the meeting to order at 10:08 a.m. Present were Tim Ricker, Kathy Patceg, Rita Redig and Lucile Taylor. Cheri Reese was excused. Guests present: Dayna Lythgoe, CCAS, and Patty Taboga. Kathy moved to approve the minutes of the meeting on June 6, 2022; Rita seconded, motion carried. Rita moved to approve the Treasurer's report: June income: $680,586.45 tax revenue; $275.68 interest. Expenditures; 1209 CCAS allocation $90,000; 1210 CCAS projects $130,293.44; 1211 PMCH, $19,200 FY 21 Audit; account balance: $1,162,805.90. Investments: CCB-CD-100 - $501,059.59 CCB CD - 101 - $501,071.23 CCB CD -102 - $1,003,024.66 WY CLASS 01-0038 - $550,941.21 WYOSTAR - $550,495.12 Approved for payment: 1212 Brennin Clark, $35; 1213 Voided, dup payment; 1214 CCAS $95,000 July allocation; 1215 USPS $70 box rent; 1216 Voided, overpayment, Douglas Budget; 1217 CCAS projects $72,189.25. There were several questions on the report as members tried to understand the data. Lucile seconded, motion carried. Kathy reviewed the FY 21 Audit from PMCH. Lucile asked about the policy that they wanted for budget amendments. The Board will initiate the suggested changes. PMCH will be retained for the FY 22 Audit. An engagement letter from PMCH should be forthcoming. Kathy will visit with the bookkeeper the district has hired through Skogen, Cometto & Associates. Lucile moved to approve the contract with Skogen, Cometto and Associates for monthly bookkeeping services (and other reports that maybe required) pending review by Kathy after meeting with that firm, Rita seconded, motion carried Dayna discussed various CCAS projects. The gutters for the Glenrock building do not need replacing, so those funds could be considered for other projects. Halogen lights may be needed in the Douglas parking lot, but this item was not budgeted. She stated that CCAS has purchased two animals from FFA members at Deer Creek Days and said someone would be attending the Natrona County Fair as Glenrock has members who will be selling market animals. (Note: July 11, 2022, Nancie added there was a miscommunication as no one with CCAS would be at the Natrona County Market Sale.) Lucile didn't believe this was appropriate or the intent of the PR discussion - the PR was about the Converse County Market Sale. Discussion followed. Rita moved to adjourn at 11:15 a.m., Kathy seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District August 8, 2022, Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Cheri Reese, Rita Redig and Lucile Taylor. Guests present: Nancie Fink, Dayna Lythgoe, CCAS, and Patty Taboga. Kathy moved to approve the minutes of the meeting on July 11, 2022 ; Rita seconded, motion carried. Lucile moved to approve the Treasurer's report: CCB account, income; tax $819,904.72, interest $410.12; expenses; 1212 Brennin Clark, $35; 1213 Voided, dup payment; 1214 $95,000 July allocation; 1215 USPS $70 box rent; 1216 Douglas Budget $633.86 (voided, reissued); 1217 CCAS projects $72,179.25. Account balance: $1,815,871.49. Investments: CCB-CD-100 - $500,000 CCB CD - 101 - $501,071.23 CCB CD -102 - $1,003,024.66 WY CLASS 01-0038 - $551,673.62 WYOSTAR - $550,922.57 Approved for payment: CCAS Projects $59,378.20; CCA$ Allocation $95,000.00, Douglas Budget $159, Brennin Clark $70, Atlas Office $176.70; CCAS Glenrock Parking Lot $174,809.50. The new bookkeeping report was reviewed. Cheri seconded, motion carried. Nancie reported on projects. The Glenrock Kitchen Remodel is on hold until the parking lot is complete; parking lot is scheduled to be completed on September 6, 2022; signage may be completed in a couple of weeks, blinds - ongoing Rita moved to adjourn at 11:15 a.m., Kathy seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District September 12, 2022, Douglas, Wyoming President Tim Ricker called the meeting to order at 10:09 a.m. Present were Tim Ricker, Cheri Reese, Rita Redig and Lucile Taylor. Absent, Kathy Patceg; Guests present: Nancie Fink and Dayna Lythgoe, CCAS. Rita moved to approve the minutes of the meeting on August 8, 2022; Cheri seconded, motion carried. Cheri moved to approve the Treasurer's report given by Lucile: CCB account, income; tax $685,337.17, interest $892.55; debits $329,558.40; account balance: $2,172,542.81. approved for payment: #1225 CCAS projects: $100,523.06; #1224 CCAS Sep allocation; #1226 CCAS projects (Glenrock Parking Lot; Andreen Hunt) $308,498.00; Investments: CCB-CD-100 - $500,000 CCB CD - 101 - $501,071.23 CCB CD -102 - $1,003,024.66 WY CLASS 01-0038 - $552,670.72 WYOSTAR - $551,567.49 Rita seconded, motion carried. Nancie reported on projects. The Glenrock Parking Lot is complete besides for the walk through; Glenrock Sign will be completed soon, electrical is being installed now; Douglas Phase I (office space, restrooms on east side of the center) will be going out for bid and will start in the Spring; they may bid Phase I and Phase II together to see if there is a cost savings. Glenrock Kitchen Remodel may start around October 1; HVAC will be completed in September. The Glenrock Senior Center is having a BBQ on September 23, 2022 at 11:00 a.m. Cheri asked about the market sale purchases and would like more discussion. Nancie said the CCAS Board was all in favor of the purchases and she believed it was a cost savings to their food budget. Rita asked about funding social items and senior trips, to include overnight trips, possibly going to Deadwood and other areas. Nancie stated their insurance does not cover out-of-state trips. She said that seniors will sign up and then won't go on the trips, which is very frustrating. Everyone agreed it is worth looking into if there is an interest and possibly coming up with budgeting numbers for FY 24. Nancie thought there needed to be a small cost to the seniors so they have buy-in. Lucile thought the allocation funding could be used for these events and suggested that Rita work with Nancie to find costs, etc. Cheri moved to adjourn at 11:10 a.m., Rita seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District October 10, 2022, Glenrock, Wyoming Treasurer Kathy Patceg (acting as protem) called the meeting to order at 10:09 a.m. Present: Kathy Patceg, Rita Redig, Cheri Reese and Lucile Taylor. Tim Ricker was excused Guests present: Nancie Fink and Dayna Lythgoe, CCAS. Lucile distributed the minutes of the September 12, 2022 meeting. Kathy moved to approve as submitted, Cheri seconded, motion carried. Kathy distributed the Treasurer's report. The CCAS Projects list was discussed for clarification on the funds set aside for the upper parking lot in Glenrock. That project has not started. The Glenrock Senior Housing will allow connectivity for the vehicle plugins at that location from their power access at the apartments. It's not clear at this time who will pay the monthly charges, but Nancie hopes GSH will as it's their residents who will use the vehicle plugins. Timelines on other projects were also discussed as it relates to the availability of funds should we invest more funds. Rita moved to approve the Treasurer's report: CCB account, income; tax revenue $652,330.24, interest $1,286.36; debits $504,091.06; account balance: $2,322,068.35. Approved for payment: #1227 CNA Surety; projects #1228 CCAS $17,107.12; # 1229 CCAS Oct allocation; #1230 Kathy Patceg, reimbursement; #1231 Skogen & Assoc $701.25 bookkeeping services. CCB-CD-100 - $501,620.55 CCB CD - 101 - $502,144.76 CCB CD -102 - $1,006,058.47 WY CLASS 01-0038 - $553,754.06 WYOSTAR - $552,384.30 Rita moved to authorize $1,000,000 be taken from our bank account and invested in a CD at Converse County Bank, Cheri seconded. Discussion: the district has a large amount of funds in CCB that are not expected to be used; the interest rates are currently up so the longer we delay, the less interest we will earn; Kathy will talk to CCB about options for CDs on terms and rates. Motion carried unanimously. Nancie stated the remodel of the Glenrock kitchen will begin shortly. It's expected the dining room could be closed from 3 to 6 weeks. Meals will be delivered to those who currently receive the meals. Board members and Nancie will try to find a write in candidate for a four term on this Board. Lucile mentioned that Aleta Torgerson was possibly interested. Lucile asked that we keep each other informed of who agrees so we don't have extra candidates. Rita moved to adjourn at 11:15 a.m., Kathy seconded, motion carried. Kathy Patceg, President Protem Lucile K. Taylor, Secretary Converse County Senior Citizen Service District November 14, 2022, Douglas, Wyoming President Tim Ricker called the meeting to order at 2:00 p.m. Present were Tim Ricker, Kathy Patceg, Rita Redig and Lucile Taylor. Guests present were Dayna Lythgoe, CCAS; Cheri Reese, former Board member, and Don Luhrsen, recently elected Board member. A small social was held to thank Cheri Reese for her contributions to the Board. Newly elected members Tim Ricker, Rita Redig and Don Luhrsen were given the Oaths of Office by Lucile. The oaths will be on file with the secretary. carried. Kathy moved to approve the minutes of the October 10, 2022, Rita seconded, motion Lucile moved to approve the Treasurer's report: CCB account, income; tax revenue $760,931.91, interest $2,132.26; debits $1,112,989.10; account balance: $1,972,143.42. Approved for payment: #1232 CCAS $95,000 Nov Allocation; #1233 CCAS $92,401.48 projects; #1234 Skogen & Assoc $187.93 bookkeeping services. CD #257 started October 14, 2022 and is for 18 months. Interest will be posted around the 14th of each month. Investments: CCB-CD-100 - $502,144.76 CCB CD - 101 - $501,620.55 CCB CD -102 - $1,006,058.47 WY CLASS 01-0038 - $555,158.40 WYOSTAR - $553,290.67 Dayna said the sign for the Glenrock Senior Center is working and there will be some tweaks as the staff learns the program and how to change the displays. The sign can be changed remotely as long as the internet is up. The Glenrock kitchen remodel is going well and they are hoping for a December 1, 2022 completion date. Election of officers was held. After some discussion about responsibilities of the offices, Lucile moved to put forward the following slate: Tim, President; Don, Vice-President; Kathy, Treasurer and Lucile, Secretary. Rita did not want an office. Kathy seconded; motion carried. New Business. Rita and Kathy thought that the new sign in Glenrock would be better if there was directional signage pointing towards the center. Rita felt the sign was confusing as people may go into the Rec Center thinking that is where the senior center is located. Lucile wondered if directional signage could be added under the sign. Old Business: Kathy and Lucile discussed the conference call with PMCH, our auditors. After the conference call and upon further review and a lengthy discussion, a couple of projects may need to be reconsidered. Tim will discuss them with Nancie. Kathy moved to adjourn at 3:42 p.m., Don seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary June Converse County Senior Citizen Service District December 12, 2022, Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Rita Redig, Don Luhrsen and Lucile Taylor. Guests present: Nancie Fink and Dayna Lythgoe, CCAS. Rita moved to approve the minutes of November 14, 2022, Kathy seconded, motion carried. Don moved to approve the Treasurer's report: CCB account, income; tax revenue $1,361,215.32, interest $2,805.94; debits $187,401.48; account balance: $3,148,763.20. Approved for payment: #1235 CCAS $95,000 Dec Allocation; #1236 CCAS $92,401.48 projects; #1237 Brennin Clark, website $187.93; #1238 Lucile Taylor $227.62 office equipment; #1239 PMCH $20,000.00 FY 22 Audit. Investments: CCB - CD - 100 - $501,620.55 CCB CD - 101 - $502,144.76 CCB CD - 102 - $1,006,058.47 CCB CD - 257 - $1,000,000.00 WY CLASS 01-0038 - $556,836.03 WYOSTAR - $ 554,407.97 Kathy addressed some concerns she had with our financials. One concern is that we have too much money in our account, along with investments. Also, how this Board spends the funds on projects - which should be capital assets by definition. Lucile stated that a purchasing policy is needed for this Board which defines capital assets. Don stated he had called a couple of state offices and they would like to discuss the asset concern in person. Don, Tim and possibly Kathy will try to meet with them in January 2023 to get direction. Lucile stated that the electricity for the vehicle outlets at the Glenrock Housing Authority needs to be paid by GHA. Nancie stated the Glenrock dining room will be open again next Monday. Also, the Glenrock sign is not working and that may be a connectivity issue. The software program is also difficult to use. She will call the software company. Nancie would like to take down the wall at the Douglas Center that separates the staff from the public. This should allow for a better atmosphere. Don brought up possible ideas for expansion of services that he had heard from various resources. One was that Subaru will donate a vehicle for Meals on Wheels. Nancie stated the centers don't qualify as they are not part of the Meals on Wheels program. Other programs discussed were dementia services, respite care, adult day care, and nursing services. Nancie stated that finding employees has been difficult which makes expanding services hard to do. Kathy moved to approve the CY 2023 meeting dates as submitted, Don seconded, motion carried. The meeting adjourned at 10:58 a.m. Tim Ricker, President Lucile K. Taylor, Secretary

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ARTICLE I -SPECIAL DISTRICT: 1. This special district shall be known as the Converse County Senior Citizens Service District. Home > ByLaws > Article l - Special District ARTICLE I -SPECIAL DISTRICT 1. This special district shall be known as the Converse County Senior Citizens Service District, the "District”. 2. The purpose of the District shall be as follows: to provide solely for senior citizen programs or services authorized by W.S.18-15-108 and for the payment of bond premiums. For purposes of this section, senior citizen programs or services are limited to the following: (i) Establishment, expansion, renovation, improvement or maintenance of facilities owned, occupied or to be occupied by senior citizen centers and operational expenses of senior citizen centers, including utilities and other recurring expenses; (ii) The continuation or the expansion of existing programs or services, or the establishment of new programs or services, provided by or through a senior citizen center including but not limited to nutrition, health, mental health, dementia services, in-home services, socialization or transportation; (iii) Participation in programs or services administered through the aging division of the Wyoming department of health, but only programs offered by the department as of January 1, 2017; (iv) Assistance to income based or income restricted housing facilities within the district that are designated for senior citizens and that are operated by the senior citizen service district or another governmental entity to provide affordable housing to senior citizens within the district. Assistance under this subsection may include maintenance costs and upgrades to address code or safety issues with the income based or income restricted housing facilities. 3. The Bylaws of the District may be amended or additional Bylaws enacted by a two- thirds (2/3) vote of the Board of Trustees. 4. This District shall encompass all of Converse County, Wyoming. Under the terms and provisions of W.S. 18-15-105, this District shall be governed by a Board of Trustees consisting of 5 trustees. All trustees must be residents within the District boundaries. Article I - Special District: About Us

Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais, Kathy Patceg Members Absent: Ron Yates... Home > General Business > Minutes 2018 Converse County Senior Citizen Service District's Minutes 2018 Converse County Senior Citizen Service District December 11, 2018 Douglas, Wyoming Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais, Kathy Patceg Members Absent: Ron Yates Nominations were held: Tim Ricker – Chairman Ron Yates – Vice Chairman Bill Canaday – Secretary Kathy Patceg – Treasurer Joanne Desmarais – Member at Large Draw for terms of members: Tim Ricker – 4 years Bill Canaday – 4 years Joanne Desmarais – 2 years Kathy Patceg – 2 years Ron Yates – 2 years Kathy will ask the Senior Center Board to loan us $27.00 for the cost of our public hearing notice. Tim will donate a laptop for the secretary to use for minutes. Microsoft Word will be necessary for communications of minutes, etc. Kathy will contact the State Audit department and Hannah Swanbom for district training. Kathy will send out the bylaws that Platte County uses and change the name to Converse County. Everyone will review and make any changes they see fit and we will meet again to discuss them. Once our bylaws are accepted we will set up a meeting with the Senior Center Board and work toward a Memorandum of Understanding for the two Boards. Next meeting is scheduled for Monday, January 14th in Douglas at the community room in the Courthouse at 10:00 AM. Tim will arrange the room with the County. Respectfully Submitted, Kathy Patceg December

BYLAWS OF CONVERSE COUNTY SENIOR CITIZENS SERVICE DISTRICT Article I - Special District, Article II - Board of... Home > ByLaws & Handbooks BYLAWS & Handbooks of Converse County Senior Citizen Service District ByLaws: Info Article I - Special District Read More About Article l Article II - Board of Trustees Read More About Article ll Articles III - Converse Country Senior Citizen Service District Officers Read More About Article lll Articles IV - Vacancy Read More About Article lV Articles V - Complaints, Disciplinary Actions Read More About Article V Articles Vl - ByLaws Read More About Article Vl Wyoming Special Distrist Handbook Read More About Wyoming Special Distrist Handbook Read from PDF Version Read PDF Version ByLaws: Articles

Converse County Senior Citizens Service District Board Douglas Court House Basement Members Present: Tim Ricker.... Home > General Business > Minutes 2019 Converse County Senior Citizen Service District's Minutes 2019 Converse County Senior Citizen Service District Board Douglas Court House Basement January 14, 2019 – 9:00 AM Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais, Kathy Patceg, and Ron Yates The meeting was called to order at 9:00 AM. Ron read the minutes from the last meeting. Tim made a motion to accept minutes as read. Motion seconded by Bill. All in favor motion passed. Kathy reported that there is no treasurer report as no funding is available at this time. County Clerk Lucile Taylor advised that we talk to the Senior Citizens Board about paying for our public meeting advertisements. Matt Adelman from newspaper said they would carry the advertisement bill each month until we get funding, however, they will charge us $0.50 each month. Ron did not want the board to take the bill to the Senior Center Board. He advised he will pay the bill and get the receipt to Kathy. He will be reimbursed when funding is available. A motion was made to accept treasurer report by Bill and seconded by Tim. Motion passed. Discussion on Bylaws: Kathy took the Platte Country Bylaws and copied what they had and changed wording from Platte County to Converse County. Some changes were made to meet Wyoming State Statute. As State Statute requires we are elected and then decide who will serve 2 years and who will serve 4 years. Under Board of Trustees, State Statute 16-4-401 through 408 will replace the current verbiage. Under Board of Trustees, Part 3, all Wyoming Law references will be changed to Wyoming State Statute. In Board of Trustees, Part 5, it was decided to omit last sentences pertaining to an ordinance. Kathy changed grammar under the secretary duties to read that the Secretary will take minutes at all meetings. Kathy advised that under Treasurer Duties it is required that the Treasurer be bonded. Kathy will need to find out how to get bonded. The Board decided to keep Article 5 as written. Tim brought up changing Article 1 part 2 to read the purpose of the District will be the preservation and protection of Senior citizen programs and approval of funding by the senior board for such projects. Ron read state statute and determined that we follow Wyoming State Statute. Kathy emailed out Wyoming State Statute, amended Bylaws, and reminders of the meeting. Tim made a motion to accept the Bylaws as discussed with the understanding that amendments may need to be made. Motion seconded by Bill. Discussion: Kathy thought maybe we should wait until training is available. Kathy will forward the Bylaws to the County Attorney for review. Board voted and passed motion. Kathy advised that Wyoming State Statute requires this Board to have at least 10 meetings a year and that a date should be decided upon. After discussion, Joanne made a motion to hold the meetings on the second Monday at 10 AM in alternate locations. Motion seconded by Kathy. All in favor, motion carried. Ron will set up meeting at the Glenrock Library and Tim will take care of setting up meetings in the Community Room at the Court House in Douglas. Additional business: Ron suggested asking for operational funding from the County Commissioners as a loan at 2% until the Mill Levy comes through. The Board needs to determine what is needed and then go to county commissioners and ask for startup funds. Such funds are opening a checking account, advertising, purchase of recorder, computer, etc. Ron added that the Board should ask for an office for the filing system and public notices. Ron will make a list of needs and he and Tim will meet with the Commissioners for the request. Respectfully Submitted, Billy Canaday Minutes read and approved 2-11-19 January Converse County Senior Citizen Service District Board Glenrock Library February 11, 2019 – 9:00 AM Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais, Kathy Patceg, and Ron Yates The meeting was called to order at 10:00 AM. Bill read the minutes from the last meeting. Kathy made a motion to accept minutes as read. Motion seconded by Joanne after discussion of the name of the group. The name to be changed to Converse County Senior Citizens District Board. All in favor motion passed. Bylaws acceptance discussion Kathy checked with Quentin and no changes where needed. Ron made motion to accept and seconded by Tim. Motion passed. Tim talked about the County Commissions loan of $360,000 to be used for $321,000 for back taxes for Converse County Aging Services and $39,000 for startup funds only for this board. Interest rate will be 2% and payment schedule in 6 equal payments beginning January 2020 distribution and ending June 2020 until note is paid including interest. The County Commissions will deduct from loan to pay the IRS. The loan can be paid off with no penalty. All parties must sign and will be taken back to Lucile. Motion made to accept by Kathy and seconded by Joanne. Motion passed. Groups wanting access to the money must follow proper protocol to receive monies. What group or groups will be allowed to access this money? Are there nonprofit organization that can access this money or who? These questions will be answered with District training. Future training will help guide board by telling what can be done with the money. Kathy will set up a time of training. Discussion of what time of day can training take place. Tax ID, Post office box in Douglas, office space is still to be determined. We will look into where space can be used. Training will help determine where space can be available. Kathy will get a clean copy of bylaws with space for Notary. Will wait for training to determine what to do. We will sign a copy and if a Notary is needed, we can do it again. Bank account will be in Converse County Bank and they will do the Notary if necessary. Converse County Bank will be used with two names. Kathy and Joanne will be on the account. When attending different board meetings there should not be any discussion about this board. The other boards need to come to our meetings to make requests. There will be a spokesperson and that will be Chairman Tim Ricker. Other boards will come to this board to have their agenda heard at meeting. The next meeting will be March 4th Monday. Kathy bonding should be $5000.00 and tax ID will be taken care of. P.O. Box will be a small box for $28.00. Motion to adjourn by Tim and Seconded by Joanne and motion carried. Respectfully Submitted Billy Canaday Approved 3-4-2019 February Converse County Senior Citizen Service District Board Converse County Community Room March 4, 2019 Members Present: Tim Ricker, Bill Canaday, Kathy Patceg and Ron Yates. Joanne Desmarais was not present. Meeting called to order at 9:15 Reading of the Minutes: Kathy read the minutes. A motion was made to accept the minutes with the correction of the name of the Senior Center. Motion seconded, all in favor, motion passed. Financial Report: Kathy and Tim will go over to Converse County Bank after the meeting to set up a checking account. Kathy is working on the sales tax application. Kathy visited with Joel Schell, County Treasurer and Julie Melder, Accountant. Ms. Melder currently does the audits for the Glenrock Hospital District, so she is familiar with Wyoming State Statute requirements. Kathy will invite Joel Schell to the next meeting to discuss financial issues. New Business – Request by Senior Housing: Guests, Laurie Seipel, Stephanie Hagemann and Brad Sishc from the Riverside Plaza I and II were recognized. They questioned funding possibilities. They explained that Riverside Plaza I was built prior to the requirements of a fire sprinkler system. Guest, Casper Smith discussed the need for a new generator for the Douglas Senior Center. Mr. Smith will get cost estimates for a new generator. Bill suggested that there should be more than one local contractor who fixes generators and it is important to also include a maintenance plan. New Business: There was a discussion about who to go to if there is an emergency in the senior centers, such as, heating and cooling etc. It was stated that a request would go to the Commissioners until funding is available to the District Board. There was discussion on the possibility of the District Board meeting with the Converse County Aging Board to look at a Memorandum of Understanding. Platte County developed a Memorandum of Understanding with their senior center. Kathy will email that agreement to all our Board for review. It was decided that we would have a work session with the Aging Board. Mr. Smith was given a copy of the Platte County Memorandum of Understanding and asked to look at it for discussion. A schedule of the meeting dates and times was handed out to the Board and copy given to Mr. Smith. This schedule will be published. Schedule dates were discussed to determine if any members had a conflict. Bill moved to accept the schedule with a change of November 11th to November 18th. Motion was seconded by Ron. Motion passed. Kathy advised that there will be District training on Wednesday May 8th at 4:30 PM at the Glenrock Library. The Glenrock Hospital District and Glenrock Cemetery District will also attend the training. Kathy will get information to the paper. Ron made motion to adjourn and seconded by Bill, motion passed. Respectfully submitted, Bill Canaday March Converse County Senior Citizen Service District Board Converse County Community Room April, 2019 No meeting in April 2019. April Converse County Senior Citizen Service District Board Douglas Court House May 13, 2019 Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais and Ron Yates Members Absent: Kathy Patceg Others Present: Nancie Fink, Russ Broderdorp, Bob McCormick The meeting was called to order a 10:00 AM. Bill read the minutes from the last meeting. Ron made a motion to accept minutes as read. Motion seconded by Joanne and all in favor passed motion. Financial Report: Joanne went to Staples and check on 3 computers (one for Kathy, one for Bill and one for Joanne.) They will download Quick Books, Professional office, printer, virus protection and tech support. The cost will be $2,790. Up to 6 people can download the Quick Books program. All computers will have professional office. The printer is not made for printing many copies at one time. Joanne put in the budget for $3,000 so a recorder and supplies needed for printer could also be purchased. Tim let Board members know there is now operational funds of $39,000 in the account. Old Business: The Riverside Plaza requested moneys. Tim talked to Lucile Taylor and was told we could possibly make a loan with agreement payment. Lucile will get back to Tim. The Riverside Plaza is a government funded entity and they should pay for it. The HUD program is government funded and by law the Board is not allowed to give them money from the mill levy because of state statues. The moneys are to be used for the Senior Centers. Ron said he was asked since they were seniors if the money could be used. There will be further discussions after talking with Lucile. Nancie Fink has read the state statues and has not found anything that says you can go outside the two Senior Centers. Question was why don’t they go through the County Commissioners for funding. Bob McCormick advised that he believes this funding is for Senior Centers and not Senior Housing and that this is going to be voted on again in 2021 and was originally voted on for Senior Centers only. By-laws have already been adopted from Wheatland’s By-Laws. The bank account signatures will be Tim, Joanne and Kathy with only two signatures needed when writing a check. Members signed bank papers authorizing information for the bank. Training Review needed to be more informative of situation for the District and general. For some it was good information for some and others had already had it. The board would like more information that we need for our situation. New Business: Tim and Kathy met with Joel Schell and Dixie Huxtable about operational aspects of where and range of uses of money. Tim will try to schedule training with Joel to discuss range of uses. Joel thought remolding was ok but did not know about new structures. Nancie Fink thought that there could be changes and repairs but not new construction. Discussion on parking lots: The city owns the land only and the centers must take care of what is on the land. There has been some work started to see what it will take to repair parking lot. The senior board will get information and summit to the District Board. When can the construction start? Board needs more information. Tim stated that our By-Laws say Converse County Senior Service District and Service needs to be changed to Special District. By-Laws will be amended to Special. The deadline for budget is June 1st. Sometime in June there needs to be a public meeting on the proposed Budget. Board needs to adopt the budget within three days of public meeting. There also needs to be a meeting before 3rd week of July for the budget. Bill and Nancie will meet to discuss the budget for the Senior Centers before June 1st deadline, so that the budget for the Senior Centers would be ready for next meeting. Ron made a motion to accept budget and seconded by Joanne and all voted in favor. W-9 tax form was given to the County. There is a tax ID# and will have it for next meeting. Joanne made motion to adjourn and seconded by Ron and meeting was adjoined. Respectfully Submitted Billy Canaday Minutes approved 6-10-2019 May Converse County Senior Citizen Service District Board Glenrock Library Community Room June 11, 2019 Members Present: Tim Ricker, Joanne Desmarais, Ron Yates and Kathy Patceg Members Absent: Bill Canaday Others Present: Pat Yates The meeting was called to order a 10:25 AM. Kathy read the minutes from the last meeting. Joanne advised that Professional Office is not available with 6 downloads as stated in the minutes. Kathy will fix the minutes. A motion was made and approved to accept the minutes with the changes. FINANCIAL REPORT Joanne picked up the computers and printers from Staples. The final cost was $3,172.17 and $269.93 for the protection plan. Kathy will pay other bills as needed. Kathy gave Tim a form to fill out to get approval for our online banking. A motion was made by Joanne to accept the financial report. Motion seconded by Kathy, all in favor, motion passed. Kathy will check into depreciation of computers and printers. After discussion, Joanne made a motion to purchase two more Professional Office programs for Tim and Ron so everyone has the latest versions. Motion seconded by Ron. All in favor, motion carried. Joanne will purchase the programs. Tim advised that his son, Woody, could maybe do some training on Professional Office. Kathy is still working with the State on acceptance of the proposed budget. OLD BUSINESS Ron asked about the Riverside Plaza request. After discussion, that request will be reviewed later to the legality of giving money to other senior facilities. A motion was made and seconded to accept old business. All in favor, motion passed. NEW BUSINESS A discussion was held to look into adding more money for legal advice. Attorney Mike Alexander was suggested. Meeting adjourned 11:20 Respectfully submitted, Kathy Patceg Next meeting – July 8th at the County Community Room Approved 7-8-2019 June Converse County Senior Citizen Service District Board Converse County Court House July 8, 2019 Members Present: Tim Ricker, Joanne Desmarais, Ron Yates, Kathy Patceg, and Bill Canaday Others Present: Nancy Fink and Casper Smith Meeting called to order at 10:00 Minutes read by Bill: A motion was made and seconded to accept the minutes. Motion Passed. Joel Schell, County Treasurer, presented a training session for the Board. Financial Report: Kathy passed around a summary of the details of what the bank checking account will show. There was a problem with the amount of one of the checks. It should have been 17cents not 12. Tim will go to bank and have the change made. Bank will not charge fees. A check was presented for reimbursement to Bill and Ron for ink and paper supplies. Vouchers will be used for future payments. A motion was made and seconded to pay bills. All in favor, motion passed. A Motion was made by Ron to accept the final bank report and Seconded by Joanne, motion passed. Old Business: During the previous meeting, Tim mentioned that maybe his son, Woody could offer some computer training. Tim will see if his son would do some training. A motion was made and seconded for Kathy to contact Frank Peasley to see if he can serve as our Board’s legal counsel, as he has helped the Landfill District. All in favor, motion passed. Memorandum of Understand (MOU) was tabled until we get legal advice. Kathy brought up the point that the senior board and our District board need to agree on it. It was suggested that we meet with their board to talk about it on July 18th. After the boards meet, the MOU will be sent for legal review. A motion was made and seconded to pay for legal advice to read Memorandum. Motion passed. Proposed Budget: Kathy was advised to have our budget dates coincide with centers. Nancie said that due to federal grants it might not be feasible. After discussion the following was decided: Kathy will change the $500,000 from the senior budget to the District budget Travel and training will be increased Auditing and bookkeeping will be increased Legal notices will be increased Bonding will be increased A motion was made by Joanne and seconded by Ron to make the changes discussed and resubmit the budget to the State and County. A motion was made to accept budget as changed. The motion passed. New Business: A motion was made by Ron and seconded by Bill to see if Brandy Popp would help with bookkeeping and pay her as shown in the budget. Motion passed. Kathy will contact Brandy Popp. The Board reiterated the importance of the public knowing how the District funding is helping the Centers. Maybe through a newsletter or other means. It was suggested that maybe the District can pay for postage, etc. A motion was made to adjourn by Ron and seconded by Joanne. Motion passed. Meeting adjourned at 11:27 am. Respectfully submitted, Bill Canaday Approved August 12, 2019 July Converse County Senior Citizen Service District Board Glenrock Senior Center August 12, 2019 Members present: Tim Ricker, Joanne Desmarais, Bill Canaday and Kathy Patceg Members Absent: Ron Yates The meeting was called to order at 10:15 AM. Bill read the regular and public hearing budget meeting minutes. A motion was made and seconded to accept the minutes. All in favor, motion passed. Nancy clarified what the funds that were paid to the IRS were for. She explained that it is still unknown what the interest and penalties will amount to. The funds that were paid to IRS came out of the money that was loaned to the District Board. Joel Shell provided an amortization schedule with interest for the District to pay back the funds. It was suggested to pay back the loan to stop the interest that would occur. Motion was made that when funds are available, we will pay off the loan to stop further interest from accruing. Motion passed. FINANCIAL REPORT There is still $34,564.38 in checking account. Kathy submitted the following checks for approval, $56.00 for the Post Office Box and $98.00 for the Douglas Budget for the advertising of the Public Hearing. Kathy gave members an amended budget that was approved by the state. Motion was made and seconded to approve Financial Report. Motion passed. OLD BUSINESS There is not enough information on the findings for funding the senior center parking lots. Nancie is looking into what the Daniels Fund can do with expenses. Kathy explained that all the Budget information has been submitted to the State and Commissioners. The money will come in with the property taxes. The Senior Center will go through the District Board for money and not the County Commissioners. Nancie had a meeting with the Daniel’s Fund and received $43,000 to do heating and cooling which is a part of what is needed. There was a 90-day extension and project should be completed in the spring. NEW BUSINESS Kathy and Joanne will meet with Brandy Popp about financial report/bookkeeping and whatever is needed for an audit. Brandy will do her work from her home. Quentin Richardson, County Attorney and Matt Adelman, Editor of the newspaper will come to the next meeting to talk about what should be public information. The meeting will also allow the District and Senior Center to express their feeling about what has happened through the newspaper. Motion made to Adjourn meeting at 11:24 and passed. Respectfully submitted, Bill Canaday Next meeting-September 9th at the County Community Room Minutes approved – September 9th August Converse County Senior Citizen Service District Board Converse County Court House Sept 9, 2019 Members present: Tim Ricker, Joanne Desmarais, Ron Yates and Bill Canaday Members absent: Kathy Patceg Others Present: Nancie Fink, Casper Smith, Matt Adelman, Douglas Budget Editor and Lucile Taylor, Converse County Clerk. The meeting was called to order by Tim at 10:00 AM. Minutes of last meeting were read by Bill and approved with a spelling error corrected. FINANCIAL REPORT: Read by Joanne Four checks to Bill Canaday, $40.92, Ron Yates, $27.50, US post office $56.00, 5 cents from checkbook, for a total of transactions of $127.27. Motion was made and seconded with all in favor. OLD BUSINESS: Nancy reported: The $43,000 from Daniel’s fund was from last year for heating and cooling and was extended to March 31st due to what center has been through in the last year. Lazer Construction out of Glenrock will investigate the parking lot repair/replacement. Nancie reported that the bid of $88,000 for heating and cooling could still be done in Glenrock and contractor is starting to get things ready for the project. Casper said the senior board has approved the project already. The senior board will request money for project. Ron brought up the Memorandum of Understanding. It needs to be approved after Frank Peasley has gone over it. The MOU is the same as Wheatland with names changed. Tim will see Frank Peasley and hear what he has to say. NEW BUSINESS: Public Information Presentation by Lucile and Matt. Lucile passed out state statute. Special Districts must post to the designated public record person, Holly Richardson for the county. There is a need for a website to post minutes and Go Daddy was recommended. Special Districts need to be accountable and a website will help do that. Just get records out in a timely fashion. Nancie will help Joanne develop a website. A motion was made and seconded to allow Joanne to pay any money needed to develop a website. Motion passed. Tim will be the one that will distribute all requests. Bill will email all minutes to Tim, so he has the information. Lucile advised the Board that all the District information has to be public. Matt said that if there are 3 or more Board members in same room and same table no business can be discussed. If you have a special meeting the board can only talk about the topic(s) for that meeting, posted, no vote, and must have minutes. Do not discuss business when together. Public notices (legal notice in paper) must be published and do not move the location or change time unless there are special conditions. Tim discussed the newspaper editorial published in the Budget. Tim did not have access to information so could not share the information. Tim explained that the board thought because the budget was not final that information could not be given out. Nancie suggested that both groups go to each other’s meetings to understand what is going on between boards. The next meeting October 14th at Glenrock library and there will be a discussion about the Memorandum of Understanding A motion was made and seconded to adjourn at 11:20. Motion passed. Respectfully submitted, Bill Canaday Next meeting October 14th at Glenrock Library Community Room at 10:00. Approved October 14, 2019 September Converse County Senior Citizen Service District Board Glenrock Library October 14, 2019 Members present: Tim Ricker, Joanne Desmarais, Ron Yates, Bill Canaday and Kathy Patceg and Ron Yates Others Present: Nancie Fink and Debbie Cathcart Meeting called to order at 10:00 by Tim. Minutes of last meeting were read by Bill and approved by all with the correction of a couple spelling errors. FINANCIAL REPORT: Kathy passed out a reconciliation detail from last month ending in September and have received information of mill levy money from Joel Schell. Kathy also passed out the amortization schedule for the District loan. There was some discussion and the Chairman advised it would be talked about under new business. A motion made and seconded to accept the financial report. Motion passed by all. NANCIE’S REPORT Nancie passed around the approved budget that her and Bill worked on and a copy of the senior center “wants”. The senior center board decided the order of those wants. The top six items on the list are what is needed to be done now. A motion was made and seconded to give money for operation-emergency funds to the management board for $40,000 to start the first 6 items of the wants list. Motion passed. Nancie passed out a draft of a Center newsletter. It should be out in the mail by the 1st of November. She added as much information as possible. The newsletters will be mailed to every resident of Converse County. Nancie advised the Center needs printers for the newsletter. She also advised that she would like to hire another person that would handle the newsletters, activities and communication. That person can be from either Glenrock or Douglas but needs to travel to both places. NEW BUSINESS: Discussion was held about the monthly payments to the Center. Tim reported that funds should increase in November and December and the District will begin the monthly payments in January to the Center as agreed upon. Website: Joanne reported that she and Nancie have been working on a website for the District. She needs a small write up for each Board member. Joanne stated the website will have a page for each month with all the information. She presented a bill for the domain name and Go Daddy to set up the website. A motion was made and seconded to reimburse Joanne $230.18 for her expenses. All in favor, motion passed. Memorandum of Understanding (MOU) and Investment Policy: Tim talked to Leonard Holler about helping with the MOU and investment policies, he will meet with Tim and maybe Kathy in a few weeks. Motion was made by Kathy and seconded by Ron to use money if necessary, to meet with Mr. Holler to discuss the MOU and investment policy. Motion passed. OPEN DISCUSSION: The State Statute requires that Districts must have a Public Records Person. Bill made a motion that the treasurer will be our Public Records Person with the Chairman overseeing the information. Kathy will send a letter in to the State appointing Kathy. Motion seconded by Joanne. All in favor, motion passed. Motion was made and seconded to adjourn at 11:10 and passed by all. Respectfully submitted, Bill Canaday Next meeting November 18, 2019, 10:00 at the County Courthouse. (Meeting changed to third Monday due to Veteran’s Day.) Approved 11-18-2019 October Converse County Senior Citizen Service District Board Douglas Court House November 18, 2019 Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais, Kathy Patceg, and Ron Yates Others Present: Nancie Fink, Sam Evans, Brian Shepard The meeting was called to order by Tim at 10:00 AM. Minutes of the last meeting were read by Bill and approved by all. FINANCIAL REPORT: Kathy passed out bank statements showing a check written to Joanne ($230.18) and Converse Aging Service ($40,000) for last month. A motion was made by Ron to accept the financial report and seconded by Bill and passed by all. OLD BUSINESS: Nancie explained that the first $40,000 was being used to start the top projects need at centers. She passed out a sheet on how money was used. Also, a distinction between county and city funding will be called district funding in the future but will still get county funding for November and December. The district will pick up in January and those funds will be different from county and city. Nancie stated that there is not much of a cushion at the end of the month, but enough to make payroll in two weeks. Newsletter is being worked on with 2 pages front and back. Using one part for people to respond with their address when they want to receive letters in the future. Nancie discussed table and chairs for each center with some equipment going to centers that need it. Nancie explained how money was being used in Douglas at this time. Parking lot tabled until spring. Nancie will get permission to have contractors come in and get numbers for work needed. Contractors need to be responsible for any sub contractors and permits need for projects. MOU: Tim talked to Leonard Holler about investments and Kathy will talk with Joel Schell, County Treasurer about the investment plan. NEW BUSINESS: Ron made a motion for a continuation for the wants list to supply $50,000 each month with approval each month and an invoice included monthly for other needs by District Board and motion seconded by Bill and passed by all. Kathy recommended we purchase an electronic sign that will inform the public how their money is being used from the mill levy money. Motion was made by Ron to pay for training for other members to go to Casper and seconded by Kathy and passed by all. There was a discussion to pay for training for Nancie and others as needed. Motion made to pay Julie Melder CPA $100 seconded and passed by all. A motion was made to adjourn and seconded at 11:00 and passed by all. Respectfully submitted, Bill Canaday Next meeting on December 9, 2019, at 10:00 at the Glenrock library meeting room. Approved 12-9-2019 November Converse County Senior Citizen Service District Board Glenrock Library December 9, 2019 Members Present: Bill Canaday, Kathy Patceg, and Ron Yates Members Absent: Tim Ricker, Joanne Desmarais Others Present: Nancie Fink, Leslee Elliott The meeting was called to order by Ron Yates at 10:12. The minutes of the last meeting were read by Bill with changes adding Sam Evans and Brian Shepard in attendance. A motion made to accept minutes and approved by all. FINANCIAL REPORT: Kathy passed out bank statements showing a deposit from Property Tax Levy of $111,406.71 and $391,173.18 and checks to Julie Melder, CPA ($100.00) and Converse County Aging ($50,000.00) Kathy will talk to Joel about how the money will come in. Motion made to accept Financial Report and approved by all present. NANCIE FINK REPORT: Nancie passed out a spreadsheet showing how the money is being spent and what was approved by the Board with Xmas bonus, 12.5% in raises, salad bar, ice maker, and first payment for heating/plumb. If possible, Nancie will attend the Legislative meeting in Cheyenne. There is a need to have personnel in attendance. Nancie advised that there is a need for 2 (Hot Shot food service) vehicles. They must be a 4-wheel drive. She estimated each at about $46,000, one for Glenrock and one for Douglas. Nancie will get bid information for the next meeting. Some of the projects have been started with the tax levy money. There will be an invoice presented for the work or supplies done or purchased. A motion was made to provide money to replace the two Hot Shot food service vehicles by Bill seconded by Ron and passed by all present. OLD BUSINESS: Nancie’s report also covered this NEW BUSINESS: There is a need to have others that will be signers on checks. A motion was made by Bill and seconded by Ron to have all members of the District be a signer on checks and passed by all present. Nancie’s report will be added to the agenda after the Financial Report in future meetings. Kathy passed out the schedule for the 2020 meetings. Meetings for next year will be 10:00 on the 2nd Monday of each month, one-month Glenrock and next month Douglas. Kathy will send the schedule to the newspaper for publication. Ron got the key to the Glenrock library building and will be responsible for the year. Kathy shared a copy of an investment policy received by Joel Schell. A motion was made by Bill and seconded by Kathy to use the investment policy that Joel recommended and passed by all present. Kathy will fill in the policy with information for the District. Kathy brought up that members should go to District training on January 15th at 11:00 in the Ag Resource Learning Center in Casper to help with district training. The training will help district members understand their responsibilities. Discussion: Kathy wants to inform the public of what is going on with the mill levy money. Examples of signs on new Hot Shot vehicles, photos, and posts on the website and Facebook page. A motion was made to adjourn and seconded at 11:00 and passed by all present. Respectfully submitted, Bill Canaday Next meeting on January 13, 2020 at Converse County Courthouse at 107 North 5th Douglas, Wy. Approved January 14, 2019 December Bottom of Page

Board Policy 1040 Meetings of the Board The Board of Trustees shall meet in regular sessions on the second Monday of each month, alternating... Home > Policies and Procedures > Board Policy 1040 - Meetings of the Board Board Policy 1040 Meetings of the Board The Board of Trustees shall meet in regular sessions on the second Monday of each month, alternating between locations in Douglas and Glenrock. The time and place of regular meetings of the Board of Trustees may be changed with proper public notice. All regular meetings of the Board of Trustees are open to the public. Any three members of the Board constitute a quorum. An agenda shall be prepared by the President of the Board of Trustees of the District for each of the regular meetings and for special and emergency meetings if the business at hand requires it. Provision shall be made for the introduction of additional items at all regular meetings. Executive Sessions The Board may hold an Executive Session in accordance with State Statute. An executive session is limited to discussions as outlined in State Statute. The Board shall follow proper protocol in opening and closing an executive session, in only voting in a public session, and shall maintain minutes of all executive sessions. Special Meetings: Special meetings and emergency meetings may be called by the President of the Board. Written notice shall be given to members in advance unless a special meeting is arranged for in a meeting when all Board members are present. A special or emergency meeting shall consider only the business for which the meeting was called. A quorum must be present for the transaction of business at regular or special meetings. Board Meetings for Budget Preparation and Dates The maximum mill levy for the operation of the Senior District is 2 (two) mills. The Board shall meet, adopt and submit a Proposed Budget for the next fiscal to the State Department of Audit and the County Clerk no later than June 1st. The Board shall hold a public hearing to adopt the Final District Budget not later than the third Wednesday in July. The final budget shall be adopted by the Board within 3 (three) days of the public hearing. Once adopted, the Final Budget will be submitted to the State Department of Audit and County Clerk as required by law. Board Policy 1040 - Meetings of the Board: About Us