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Home > General Business > Minutes 2025 Converse County Senior Citizen Service District January 8, 2025 Douglas, Wyoming Converse County Senior Citizen Special Service District's Minutes 2025 President Don Luhrsen called the meeting to order. Present were Carolyn Lehner, JB Wollen, and Cindy Sheridan. The agenda was reviewed and accepted. Carolyn moved we accept December minutes, JB seconded. Approved. Cindy moved we accept the treasurer’s report, JB seconded. Approved for payment: District #1507 Skogen Cometto-bookkeeping Sept-Nov $963.55, CCAS #1523 Allocation $200,000.00, #1514 Verizon Security Cams for buses $502.36 #1515 Casper Bdg Sys Wall Stabilization $2,047.25, #1516 Casper Bld Sys Hall Ramp $43,729.45, #1517 $567.00 $1518 High Country Monthly Monitoring $1,127.70 Riverside Plaza 1, #1509 Marlo Blds $18.472.70, Riverside Plaza 11 #1510 Marlo Bldrs #23,472.50, Glenrock Housing Authority #1511 CNM Plumbing Mini Split Inst $720.00, #1512 Garys’ Locksmithing New Key on new storeroom door $200.00, Douglas Housing Authority #1508 Closet Door Replacement $35,0000 Irwin Towers invoice reported at end of meeting. Bank Balance 12-31-24 $512, 696.33, outstanding checks ($279,515.52), tax revenue from Converse County 1/10/25 $470,452.69 Current Bills and Claims ($326,802,31) Current Bank Balance $376,831.19 Closed CD-102 on 12-10-24 to fund upcoming expenditures and was transferred to the CCB Operating account was $1,065,879.89. (This was used to pay back the Oops to the County) I nvestments: CCB CD 100 - $532,555.66 CCB CD-101 - $536,278.46 CCB CD - 257 - $1,074,373.01 CCB CD - 466 - $1,836,937.16 WY CLASS 01-0038 - $621,035.23 WYOSTAR - $597.151.17 R Old Business: Oops overpayment by Joel to CCSCSD by over $2 million has been repaid to the county. A CD was cashed, and we don’t owe the county anything at this time. There was discussion of hiring an accountant to handle the full time bookkeeping of the Board. Carolyn expressed worry about not being able to be as accountable to the funds if they were done outside of the board, but did see the value in having someone do them in times when she may not be available, or if there was a time when there was not a board member that had bookkeeping knowledge. Cindy discussed an accountant in Douglas the Laramie Peak Humane Society uses that they are very happy with and Carolyn and several of the people present at the meeting felt our business is better served being in Converse County, if possible, then Natrona County. Cindy moved the committee of Carolyn and JB research accountants in Glenrock and Douglas and have a report at the next meeting. Passed unanimously. Cindy asked if the board is bonded. The treasurer is the only person bonded. Carolyn doesn’t feel that she is bonded for enough, so she is going to check with the bonding company to enquire about bonding the entire board. New Business: Carolyn received a new computer. Director’s reports: Glenrock: Security cameras have almost finished being installed, basement bathrooms started, hall heaters started Irwin Towers: Elevators finished and will be operational after inspectors come from CO this week, closet Doors were not even and had a change order but are complete, finished flooring in entry way, sliding Glass doors are installed, security cameras are installed and should decrease insurance, kitchens are Being worked on-had to cut living room walls to get to kitchen pipes. Four apartments are complete. They will be used to transition other residents as other apartments are being renovated. Riverside 1 & 2: Differential switches installed for hot water pumps, painting interior, taking bids on the Maintenance shop. CCAS Status: Administration team having meetings weekly. Communication meeting in Douglas every two Weeks with staff. Trying to get a consolidated team and get through all the past books and records from previous administrations. Will have auditors go through books and know there will be red flags, but they want to know where they are. They are working with three sets of books and are trying to consolidate them. Jim has been working on grants and has already submitted and received a $30.000 grant in December, and after doing work to get records from drivers was able to get $138,000 grant we were in jeopardy of losing from WYDOT. Jim is working on getting more grants. The board congratulated Jim for his excellent work.TDS Construction finished with rekey, 3 of 5 fire doors complete, Hallways in Glenrock work progressing Well. Looking at Security Cameras as bid came in higher than expected. Discussion of where other People ordered their systems and what their bids were. Open Discussion: 8 people in attendance at the meeting. Kelly Sike asked if we could put the CCSCSD meeting minutes in the Senior Center Monthly Bulletin so people would have an idea of what it is we do. President Don Luhrsen did not want to do this, as we have a web site that people can visit with all the minutes. Secretary Cindy stated the minutes are too long to put in the bulletin, but she would be happy to bring the minutes to the senior center and all the apartments. She will email the minutes after they are approved to all the entities, and they will copy them to make them available to anyone interested. An invoice for the elevator of $118,802.59 at Irwin Towers was presented for payment. Don made the motion we approve the payment, JB seconded. Motion carried. Meeting was adjourned by President Luhrsen. Next meeting February 10, 2025 in Glenrock Tim Ricker, President Cindy Sheridan, Secretary Janaury Converse County Senior Citizen Service District February 10, 2025 Glenrock, Wyoming President Don Luhrsen called the meeting to order. Carolyn Lehner, JB Wollen, Tim Ricker, and Cindy Sheridan were present. Ten people attended the meeting. The minutes from last month were discussed and a few changes were made. Tim moved to accept the corrected minutes and Carolyn seconded. Motion carried. Treasurer’s Report: Tim moved we accept the treasures report and JB seconded. Motion carried. Approved for payment: District invoices #1520 Skogen Cometto Dec. bookkeeping $315.15 #1521 Carolyn Lehner Printer Ink/paper /office supplies $186.11 CCAS #1522 Allocation $200,000.00 #1523 Casper Bldg Sys Wall Stabilization $1067.80 #1524 Casper Bldg Sys Hall Ram Pmnt 3 $81,657.55 #1525 Verizon Security Cameras-Buss $532.25 #1526 Admundsen Hall Ramp Design $300.00 #1527 High Country Monthly Monitoring $1,152.90 #1528 JB Engineers Retaining Wall $2,376.26 Riverside Plaza 1 #1529 Marlo Builders Painting-final $18,472.50 Riverside Plaza 11 #1529 Marlo Builders painting final $23,472.50 Glenrock Housing Authority #1531 CEPI Engineering-Retaining wall $4,485.00 #1530 Casper Cameras Security Cameras $6,715.00 #1532 Casper Cameras Security Cameras $400.00 Douglas Housing Authority #1533 Marlo Builders Closet door upgrade-additional $8,525.00 #1534 Caya Const. Kitchen Sinks $16,568.86 #1535 Caya Const. Flooring Replacement $70,000.00 #1536 Caya Constr. Relp Iron Pipe w/ PVC shd 40 etc $24,500.00 #1537 Caya Const Ketchen remodel 16 units $211,200.00. Added at the meeting was a check to Cindy Sheridan for office supplies check#1538 for $33.88. Investments: CCB CD 100 - $532, 555.66 CCB CD-101 - $536,278.46 CCB CD - 257 - $1,074,373.01 CCB CD - 466 - $1,914,590.10 WY CLASS 01-0038 - $621,035.23 WYOSTAR - not yet received Old Business: Signed a resolution from Converse County Bank to be the repository for the Converse County Senior Citizens Service District Board. Reviewed our investments. See the CDs listed above. Carolyn recommended we transfer CD100 into the checking account to cover the incoming bills. Cindy moved we cash the CD100 in the amount of $532,555.66 and transfer into the checking account. JB seconded. Motion carried. Cindy moved we purchase $200,000 Board Member Bonds ($458/year) and $250,000 Board Director’s and Officer Policies ($900/yr). JB seconded and motion carried. New Business: Glenrock Housing Authority: Engineering started on rock wall but won’t start until spring, heat pump started, Bathroom concrete drilling started. Hoover ramp is complete and elevator will begin. Security Cameras are installed. Irwin Towers: Elevator complete. 16 apartments complete. Common area is complete except for kitchen. No rehab has been done on Irwin Towers since 1973. Don asked Bruce to take pictures and see if the paper can do an article about the work done. Riverside 1 and 2: Interior painting in the common areas are almost completed. All other projects are complete. A 24x32 shop will be constructed by K&R Construction this spring. CCAS: Jim had some questions about the budget and the board asked him to contact Lucille Taylor with his questions and bring it back to the board if he had any further questions. Some staffing changes have been made. People have had good reports about the food at the Center in Douglas. They have been approved for $88,000 and $16,000 meal grant, maintenance, salaries, etc grants. Jim is hiring a HR company to assist with limiting the past mistakes with staff. The Wyoming Senior Services Board will send someone to assist to make sure that the financial policies are being followed correctly. Don asked Jim to tell Hannah and Justin they are doing a great job at the Center. Open Discussion: Vicki Weiss was contacted about the property to the west of ours possibly being for sale. She doesn’t have a price yet. There was limited talk about building a new Senior Center in the future on the new property. There is power to the building on the site now, but no heat or water. Carolyn asked us to sign papers for WY STAR. Tim moved meeting be adjourned, JB seconded. Motion carried. Don adjourned the meeting. Next meeting: March 10, 2025 in Douglas, WY 10:00 am Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District March 10, 2025 Douglas, Wyoming President Don Luhrsen called the meeting to order. JB Wollen, Carolyn Lehner, Cindy Sheridan, and Tim Ricker were present. There were eleven people attending the meeting. Minutes from the February meeting were reviewed. Laurie asked that there was a change that the wall is not complete but almost complete in the Riverside portion of the minutes. Tim moved we accept the minutes and JB seconded, motion carried. Treasurer’s Report: Cindy moved we accept the treasure’s report and JB seconded. Motion carried. Carolyn recommended we cash CD 100 ($532,555.66) and move it into the checking account to cover the outstanding checks coming in for the next month. JB moved we cash CD 100 and Tim seconded, motion carried. CC Bank Balance 2-28-25 $387.208.59. Tax Revenue from CC: $153, 238.14, Current Bills and Claims for approval 3/10/25 (635,659.26) leaving a current bank balance of ($95, 212.53). CD 101 cashed on 2/10/2025 was $539,303.66. CD-100 $532,555.66 CD-257 $1,074,373.01 CD -466 $1,935,099.82 Wyoming Class Investment: $623,122.94 WyoSTAR Investment: $607,852.33-est not yet available District Invoices: #1539 Skogen Cometto Jan Bookkeeping $337.38, #1540 Burns Insurance Treasurers Bond & D&O Ins $1,358.00, #1542 5 Aces Printing LLC Publish Meeting Dates $153.00, #1541 Election 3 Candidates $598.42. Converse County Aging Services: #1543 CCAS Allocation $200,000.00, #1544 CCAS Verizon Security Cameras-Buss $489.26, #1545 CCAS High Country Monthly Monitoring $1,190.70. Riverside Plaza 11: #1546 7 Stones Electric $303,007.50. Glenrock Housing Authority: #1547 CNM Plumbing and Heating Relays for Hall Heaters $770.00, #1548 CNM Plumbing and Heating Restroom in Commons $8,500.00 Douglas Housing Authority: #1551 CayaConst 1239 Handrails, corners Commons $50,000.00 #1549 Arrow Electric 1237 Partial Kitchen outlets $45,000.00 #1550 CayaConst. Drywall repair 16 units $24,255.00. OLD BUSINESS: Kim Hiser discussed Lifelines with the board. The Lifeline monitors have been being paid for out of the CCAS budget and were budgeted for $80,000 a year through the Senior Services District. There are 182 lifelines our right now. This was an agreed service that was part of what people passed the Service District for apparently originally. There was never a lifetime cap placed on the number of Lifeline monitors that the Senior Services District would provide through the CCAS. Jim thought that perhaps we could look at funding these through a Title 3 Grant or some other grant. Kim was not happy with that proposal, as that was part of what the original push for the funding and campaigning for the Senior Services District was for. There was some back and forth and Don said we would have more discussion next month after more information was collected. Glenrock Housing Authority: Working on obtaining more grants. Continuing work on bathroom. Continuing work for heat pump. Elevator project continuing but should be complete soon. Heat pump condensers project starting soon. Hoover Hall waiting for inspections and then will be complete. Irwin Towers: Hand rails are up and 18 kitchens are complete. Carolyn asked for projects to be complete and inspected before payment is submitted. Bruce Jones assured the board that they are. Riverside Plaza 1 and 2: Generator will be installed in April and operational in May. The shop will be started in May with the hope to be completed by July 1, 2025. Ron McNare knows that it needs to be completed in this budget year. Laura is the Wyoming state representative for Rocky Mountain Heartland Affordable Housing Management Association and will be attending a meeting in May. She is hoping to bring back grant information to that will apply to all the housing in Converse County. They are thinking about doing a car show at Riverside Plaza in June with a BBQ and an open house to show the improvements that have been made to the buildings. The board thought that was a great idea, and Jim asked if they could also be included with the Senior Center. CCAS: Fire doors still ongoing. Rekey is complete. Eagle is on the flag pole and the flag light is complete. Two day WDOT audit review was approved and granted $125,000. They are hoping to be approved for more in the future. They are approved to be a local transit authority for public transportation so they can possibly set up scheduled runs through the city for the public. They can make out of state hospital runs and trips to Deadwood, etc. Food numbers have gone up substantially. The frozen meals have increased from 70 to over 200. They are hoping to add a position of Special Project Coordinator to manage bids and contractors, to free Jim up so he can handle the management of the CCAS. At this time, it will be a part time position. OPEN DISCUSSION: There was some discussion about adding a maintenance person for Barber Apartments. We are not sure how that would be funded. There was some discussion about the CCAS person being used for both, but that is probably not legal, so that will not work. More discussion will be held next month. Carolyn asked Tim to get ahold of WYOCLASS Investments to get her name added to the card so she can move and get information about those funds. He said he will do that right away. Carolyn moved and Cindy seconded that we appoint Converse County Bank as official depository for CC Senior Services District. Motion carried. The board signed deposit cards. Meeting was adjourned. Next Meeting April 14, 2025 at 10 am in Glenrock. Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District April 10, 2025 Glenrock, Wyoming President Don Luhrsen called the meeting to order. Carolyn Lehner, JB Wollen, Cindy Sheridan, and Tim Ricker were present and thirteen attending. Minutes from March were reviewed. I just noticed doing April minutes that the location was wrong. March location was Douglas so that has been changed in the minutes. This will be addressed at next meeting. Tim moved to accept minutes and JB seconded. Motion passed. Treasurer’s Report: Carolyn reviewed treasurer’s report. Cindy moved we accept report and Tim seconded. Motion carried. Bank Balance 3-31-2025 $448,927.31 March Tax Revenue from Converse County: $243, 862.45 Current Bills and Claims for approval 4/14/2025 ($580,215.31) Current Bank Balance $112,574.45 Certificate of Deposit at Converse County Bank Certificate: xx-257 $1,074,373.01 xx-466 $1,935,099.82 WYOMING CLASS INVESTMENT: $623,122.94 WyoSTAR INVESTMENT $611,847.43 Total investments: $4,244, 443. 20 District Invoices: # 1552 Skoggen, Commento $470.30 Converse County Aging Services #1553 CCAS-77 Allocation $200,000.00 #1555 CCAS-76 High Country Monthly Medi Alert Syst $6,575.00 #1554 CCAS-78 Xavus-Douglas My Sr Center Prog $600.00 #1567 CCAS-79 Casper Bldg Sys Hall Ramp/Wall Stab $151,429.05 #1557 CCAS-80 Verizon Security Cameras Busses $489.26 #1558 CCAS-81 Amundsen Hall Ramp/Wall Stab $5,633.30 NO CHECKS FOR RIVERSIDE PLAZA 1 and 2 Glenrock Housing Authority #1559 Short Powerline Receptacle/commons bathroom $173.40 #1560 CNM Plumbing to date commons RR $9,500.00 #1561 CNM Plumbing Mini Split Units A/C Heat Pumps $3,315.00 Douglas Housing Authority #1562 Caya Construction Casto Iron Pipe Repair/Kitchen $3,500.00 #1563 Caya Construction 12 Kitchen Remodels $158,400.00 #1564 Caya Construction Kitchen Drywall repair $18,000.00 #1565 Douglas Housing Auth Watts Tech/Auto-out Vent Hood $2,130.00 #1566 Arrow Electric Kitchen outlets $20,000.00 Total Bills and Claims: $580,215.32 Old Business: Carolyn reported that all the bonds for the board discussed in the previous meeting was paid. New Business: CCAS will provide the Board information soon about the audit that was done. Joel Schell, Converse County Treasurer, gave the board a presentation to review and explain the mill levy and review for the new board members the process for budgeting for the upcoming year. We can start a building fund for a new Senior Center that a certain amount is set aside each year and we should have an emergent account for any possible unforeseen problems that arise that are not in the budget. These could be in the same account. We need a cash flow reserve and there is no minimum or maximum of reserve. Tax Revenue must be $0. We need a resolution from the board to designate the reserves from last year (CD’s). Barber Apartments: Elevator almost finished, Siding is starting, rock wall has not started, a generator is not needed, the restroom is half finished, working on the heat pumps. They have bids in on Grants. Irwin Towers: Summitted invoices. 21 apartments complete. There are 30 plus apartments left to complete. Riverside Plaza 1 and 2: The generator should be completed mid-June. Ron McNare continues working on the shop. Submitted preliminary budget for 2026 CCAS: Estimate for life alerts is $76,486 a year. Carolyn moved and Tim seconded that we pay the additional amount for the alerts for the year. The motion passed unanimously. Jim noted many staffing changes have been made. They are working hard to find staff that fit the organization. They are streamlining grants and getting everything organized on the business side of the Center. They have hired an HR firm and are updating a handbook for payroll and retirement. The Center will be offering dementia training for caregivers through Wyoming Dementia Together. They will supply a big screen tv and offer telehealth opportunities. The Senior Center hired Brad Isner as their project manager, and he is hard at work. They will need to bid for snow removal next winter and have hired a person for mowing this summer. They have a budget created. They want to grow funds and offer services to seniors. Their vision is to mow lawns, handiwork in homes, clean up around homes, etc. The idea is that it would employ people in town and offer needed services to seniors. Jim states they will be asking for an increase in salaries in the budget. He wants to add an accountant due to the amount of money they are dealing with at the Senior Center. Tim moved to adjourn the meeting, JB seconded. Motion passed. Don adjourned meeting. Next meeting Monday, May 12, Douglas, 10:00 am. (Carolyn has requested to meet at 9 am to begin budget for 2026.) Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District May 10, 2025 Douglas, Wyoming President Don Luhrsen called the meeting to order. JB Wollen, Carolyn Lehner, and Cindy Sheridan were present. Minutes from the March meeting place change was discussed by Secretary Cindy Sheridan and approved. Minutes of the April meeting were reviewed. JB moved to accept minutes, Carolyn seconded, and motion carried. Treasurer’s Report: Cindy moved, we accept the treasurer’s report and JB seconded. Motion carried. Cindy moved we moved $310,000 from CD # 257 into checking immediately, JB seconded. Motion carried. CC Bank Balance 04/30/2025 $112,988.94. April Tax Revenue from Converse County: $252,720.81. Outstanding checks ($471.30). Current Bills and Claims for approval 05/12/2025 ($658,269.09). Current Balance ($293,029.64) CD XX-257 $1,083,777.45 CD XX-466 $1,9,35,099.82 WYOMING CLASS INVESTMENT $627,626.02 WyoSTAR INVESTMENT $613.865.20 District Invoices: 1568 Skoggen, Cometto Feb and March Bkp $137.65 Converse County Aging Services: #1569 Monthly Allocation $200,000, #1570 High Country Monthly Medi Alert System $6,785.00, #1570 Verizon Security Cameras Buses $374.74, #1570 Casper Bldg Sys Hall Ramp App 7/Hall Ramp $23,849.80,, #1570 Casper Bldg Sys Hall Ramp App 6/Hall Ramp $17,506.61, #1570 Casper Bldg Sys Hall Ramp App 5/Hall Ramp #132,742.19, #1570 Casper Bldg Sys Hall Ramp App 5/ Wall Stabil $$2,639.01, #1570 Casper Bldg Sys Hall Ramp App6/Wall Stabil $449.10, #1570 Amundsen Wall Design $1,431.90, #1570 GSG Gordons 50% deposit Garage Doors #3,400.00. Riverside Plaza 1 and 11- no checks Glenrock Housing Authority: #1571 Kone Elevator Project $49, 190.00, #1572 ABC Seamless Exterior Siding Project $66,070.00, #1573 GHA Exterior Siding Project $20,000 #1574 CEPI Engineering Retaining Wall $5,870.00 #1575 GHA Heat Pumps Proj Reim Supplies $3,228.09 #1576 CNM Plumbing Heat Pumps Project $$63,200.00 Douglas Housing Authority: #1577 Caya Construction 3 Kitchen Remodels $41,400.00, #1578 Caya Construction Cast Iron Repair/8 Units Kit Rem $8,000.00 #1579 Caya Construction Drywall Repair 8 Units $12,000. OLD BUSINESS: CD 466 expiration date is 5/10/2025 and it will renew at 4.05%. That is higher than the interest rate than the CD 257 so it was decided to cover the outstanding expenses for this month from CD 257. The Board wants to fund a building fund for a future, possible new Senior Center in Douglas and have it also be available as a reserve emergent fund. We also want to fund an emergent/cash reserve fund. Discussion about the lot next to ours being available for purchase. No price is being discussed currently, but the board does not think we need to pursue discussion about this lot currently. Irwin Towers will possibly have three-five kitchens left to repair next year. Carolyn suggested we have the same people complete our audit that did it last year. NEW BUSINESS: Glenrock Housing Authority: *Budget Request for 2026 -Carry over from 2025 $733,458.25 New Projects 2026 $$729,000.00 Still working on the common Bathroom area. Starting on Siding-ABC Billings. The elevator is almost completed. Heat pumps are working. The carpet will be installed on June 11. Nothing has been started on the brick wall. Irwin Towers *No written budget submitted at meeting but Caroline has it emailed $397,500.00. New budget 4-5 kitchens may need to be rolled over, replace HVAC in common areas on all floors, replace handrails on left side of halls Linda Wolfe will be the new Chair of the Douglas Housing Board at Irwin Towers. Welcome! Converse County Aging Services: *2026 Budget Request $570,383.00 for projects. $2,400,000.00 monthly allocation A van crashed into the fairground area. No injuries were reported. Brad has been busy working on projects at both centers. The proposed budget for 2026 will leave an estimated surplus of $93,00 that they would like to use to build an emergency fund. They will be working on more grants. They have a goal of getting eight months of operating cash in an interest-bearing account for emergencies. Riverside 1&2: * 2026 Budget Riverside 1 $240,00.00 Riverside 2 $85,470.00 No one was present to give a report at this meeting. Caroline requested that we have three bids for all work being done. The board had unofficial workshops to discuss 2026 budgets before and after the meeting. No decisions were made. JB motion we adjourn the meeting and Cindy seconded. Motion carried and Don adjourned the meeting. Next meeting June 9, 2025, Glenrock, WY at 10:00 am. *These minutes have been amended after meeting 6-9-25. Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District June 10, 2025 Glenrock, Wyoming President Don Luhrsen called the meeting to order. JB Wollen, Tim Ricker, Carolyn Lehner, and Cindy Sheridan were present. Thirteen people attended the meeting. Minutes from the May meeting was reviewed. Kathy from Irwin Towers had some corrections and Jim from Converse County Aging Authority had changes on the 2026 budgeting portion. JB moved, we accepted the amended minutes, and Tim seconded. The amended minutes were approved. Don asked Cindy to change the minutes from May and then have them signed rather than correcting them in the June minutes. Treasurer’s Report: Tim moved, and JB seconded that we accept the treasurer’s report. The motion passed. Cindy moved, and JB seconded, we transfer $300,000.00 from CD 257 to checking immediately to cover outstanding checks. The motion carried. CC Bank Balance 6-9-25 $58,239,46. May tax revenue estimated $250,000.00 Outstanding checks $0. Current Bills and Claims for approval 6-09-2025 ($533,135.04). Current Bank Balance ($224,895.58) CD XX-257 $733,777.45 CD XX-466 $1,955,153.29 Wyoming Class Investment $629,903.31 WyoSTAR $613,865.20 District Invoices: #1580 Skoggen Cometto May Statement Accounting $110.00 #1581 Carolyn Lehner Black printer ink and 3 hole paper $65.17 #1581 Adobe Acrobat $163.67 Converse County Aging Services: #1582 CCAS- Monthly Allocation $200,000.00 #1583 Amundsen Wall Stabilization/Hall ramp $1,600.00, TDS -Fire Doors $42,747.80, Verizon -Security Cameras Busses $489.26, High Country- Monthly Medi Alert Sys $7,105.00, Smith Construction-Asphalt Parking lot $5,000.00, GSC Gordons-Garage Doors $3,261.15, High Country-Balance on Medi Alert Systems-$37,085.60. Riverside 1 and 2: no checks Glenrock Housing Authority: #1584 GHA Reimb for Commons supplies $667.24 #1585 Elevator Project/final $49,190.00 #1586 CMB Plumb &Heat Plumb Restroom Commons $2,750.00 #1587 CMB Plumb & Heat Inst Heat Pumps $65,000.00 Douglas Housing Authority: #1588 Caya Construction 8 kitchen remodels $110,400.00 #1589 Caya Construction Cast Iron Repair 3 units $3,000.00, #1590 Caya Construction Drywall repair $4,500.00. GENERAL CALENDAR: Public Hearing for budget will be the meeting in July. There needs to be a public hearing notice in the newspaper one week before the meeting in July. NEW BUSINESS: The proposed budget for 2026 will be attached with these minutes. Glenrock Housing Authority: The common area bathroom, siding, heat pumps, and carpets are almost complete. The elevator is complete except for a few glitches. Nothing has started on the retaining wall. The request for the maintenance person had to be taken out of the budget because, after research, we did find we could not fund that with our budget. We did tell them that we would let the County Commissioner’s know that our board can only fund construction . Irwin Towers: May have four apartments that have to be completed next year. Arrow Electric can get the electric work on those apartments completed this year. Riverside 1: They broke ground for the shop. The generator should be installed this week. The retaining wall may not be completed due to the person doing the job being unable to do it right away. Riverside 2: All projects are complete. They will have three bids for all projects and will turn those in at the July meeting. They will be having an audit done soon, and the auditors may be reaching out to Carolyn for information. Converse County Aging Services: They have received five special project bids for painting the building. Patriot Painting presented the low bid. There may be a private donor that will pay for the painting. Jim and Kim attended the Wyoming Senior Citizen Association Director’s meeting. They met with other administrators from other Senior Centers from around the state and learned a great deal. Many of the Centers have grant writer’s positions, etc. They learned more about Alzheimer’s/Dementia training for caretakers in our community. He recommended we watch the PBS show “Rural Dementia Care”. They just wrote another WYDOT grant for $155,000. There are plans for a lake trip to Glendo on July 15. There will be a pontoon boat and fishing boat, with golf carts to get the seniors to the lake and boats. This is funded with a grant. A grant funded the beautiful flowerpots at the Senior Center. The HR firm is continuing to work with them on the handbook for employees’ policies for payroll, PTO, etc. There was no open discussion. Tim, moved we adjourn the meeting, Carolyn seconded. The motion passed, and Don adjourned the meeting. Enclosed will be the proposed budget for 2026. Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District July 14, 2025 Douglas, Wyoming President Don Luhrsen called the meeting to order. Carolyn Lehner, Cindy Sheridan, JB Wollen, and Tim Ricker were present. The budget that was posted in the Douglas Budget newspaper for the last two weeks was reviewed and discussed by Carolyn, treasurer. Don asked if there were any questions. The 2025 budget was adopted as presented. The budget will be attached to these minutes. The budget meeting was adjourned, and the monthly district meeting began. A copy of the July meeting needs to go to the State Department of Audit along with the Public Hearing Notice in the paper. President Don Luhrsen called the meeting to order. Carolyn Lehner, Cindy Sheridan, JB Wollen, and Tim Ricker were present. Sixteen people attended the meeting. Minutes from the June meeting was reviewed. Kathy from Irwin Towers asked that we change Linda Wolfe’s title to Chair of Douglas Housing Board. Kathy is the director of Irwin Towers. JB moved we approved the amended minutes, and Tim seconded. The minutes from June were approved as amended. Treasurer’s Report: Tim moved we approve the July treasurer’s report, JB seconded. The motion passed unanimously. Cindy moved we transfer $300,000 from CD 257 to checking to cover outstanding checks. JB seconded the motion, and the motion passed. CC Bank Balance: 6-30-25 $209,931.01 Outstanding checks: ($49,190.00) June tax revenue from CC: $221,899.28 Current Bills and Claims for approval 6/09/2025 ($427,941.37) 7-14-25 CURRENT BANK BALANCE: ($45,201.08) CD XX-257 $433,777.45 CD XX-466 $1,955,153.29 WYOMING CLASS INVESTMENT: 632,109.18 DISTRICT INVOICES: #1591 Skoggen, Commetto-Bookkeeping Services $362.65 CONVERSE COUNTY AGING SERVICES: #1592 CCAS-Monthly Allocation $200.000; #1593 Verizon-Security Cameras Buses, High Country-Monthly Medi Alert Sys $7,070 RIVERSIDE PLAZA 1: #1600 K&R Construction Partial Payment New Shop Bld-$45,000 RIVERSIDE PLAZA 11: No checks GLENROCK HOUSING AUTHORITY: #1596 GHA reimb costs Commons proj $493.38; #1597 Wyoming Flooring $24,277.36; #1598 CMB Plum & Heating-Mini Split Installations $25,000; #1599 Comtronix Smoke Detectors Elevator Pro $1,406.72 DOUGLAS HOUSING AUTHORITY: #1594 Caya Construction- 6 Kitchen remodels $82,800.00, Cast Iron Repair 3 units-$6,000.00, Drywall Repair-$9,000; #1595 Arrow Electric Electrical Outlets Kitchen Rem $26,042.00 Old Business: Don discussed the budget requests and budget adopted with the group. All present understood and agreed. The Adopted budget will be filed with the County Clerk and Auditor. A copy of the Public Hearing Notice in the paper needs to go to the State Department of Audit. Carolyn has been working with the auditors to get the audit completed. We haven’t received the final approval or contract at the time of this meeting. New Business: Glenrock Housing Authority: The common area bathroom, heat pump, carpet are all almost completed. Siding finishes next week. Elevator complete except a few glitches. Nothing started on the retaining wall. Irwin Towers: 4 apartments will go into next year; Arrow Electric budget will be complete this year. Riverside 1: K&R broke ground for the shop. The generator will be installed this week. The retaining wall may not be done due to injuries. Riverside 11: Complete with projects. They will be ready with three bids at the August meeting for 2026 projects. Riverside Audits will be completed in July and the auditors will be contacting Carolyn for information. CCAS: The Douglas Center has a special project bid for painting the outside of the building and have five bids. Patriot Painting had the lowest bid and there may be a private donor willing to donate for the Painting. Kim and Jim attended an administrator’s directors meeting to learn about structure, grant writing, lobbying for seniors and senior centers, rural dementia care, etc. They just received approval for an increase in the WYDOT grant to $155,000. The boat trip to Glendo is planned for July 15. It will feature pontoon rides and fishing boats and a picnic. This day is funded by a grant. The beautiful flowerpots decorating the outside of the Senior Center is funded by a grant. The HR firm continues to work with Jim on handbook including policies and payroll. Time moved, we adjourned the meeting and Carolyn seconded. Motion carried. Don adjourned the meeting. Next meeting: August 11, 2025, 10:00 am, Glenrock, WY Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District July 11, 2025 Glenrock, Wyoming President Don Luhrsen called the meeting to order. Carolyn Lehner, Cindy Sheridan, and JB Wollen were present, with Tim Ricker absent. There were six people attending the meeting. The minutes from July were reviewed. An amendment to the minutes stating that the generator from Riverside 1 will be carried over into next year’s budget, not complete in the current budget. JB moved the minutes approved as amended, and Carolyn seconded. The motion passed. Treasurer’s Report: JB moved we approve the August treasurer’s report, and Cindy seconded. The motion passed. Cindy moved we transfer the remaining balance of CD 257 $290,232,98 into the checking account to cover outstanding checks. JB seconded and the motion passed. CC Bank Balance: 7-31-25 $55,448.43 Outstanding checks: ($49,190.00) July tax revenue from Con County: $209,787.06 Current Bills and Claims for approval: 8/11/2025 ($470,306.92) Current Bank Balance: ($205,071.43) CD XX-257 $290,232.98 CD XX-466 $1,955,153.29 WYOSTAR INVESTMENTS $618,026.70 estimated WYOMING CLASS INVESTMENTS $634,394.24 DISTRICT INVOICES: #1601 Skoggen, Cometto Bookkeeping Services $332.65; #1602 PMCH Planning and walkthrough $5,000.00; #1603 Carolyn Lehner USPS PO Box Rent annual $88.00; #1604 Carolyn Lehner-supplies $224.67; #1605 Carolyn Lehner copy paper $65.17; #1617 Five Acres Printing- 2 Public Hearing Budget Ads $408.00 CONVERSE COUNTY AGING SERVICES: #1606 CCAS-Monthly Allocation $200,000.00; #1607-Patriot Painting-Building Paint $1,572,88; Patriot Painting-50% Deposit $3,328.06; Patriot Painting-Final $3,328.06; High Country-Monthly Med monitoring $2,670.00; High Country-Monthly Med monitoring $4,435.00 RIVERSIDE PLAZA 1: #1609 7 Stones Electric-Generator Final walkthrough $24,055.00 RIVERSIDE PLAZA 11: No checks GLENROCK HOUSING AUTHORITY: #1608 Cloud Peak Fire Prot-30% down Design Fire Protect $90,900.00; #1610 WyBlinds and Shutters- Blinds and Shutters $10,800.00; #1611 ABC Seamless - Balance on Siding Install $51,328.13; #1612 ABC Seamless-Bottom edge siding replace $19,680.00; #1613 Lifeway Mobility -Remove Stairlift/carpet inst. $948.00 #1614 Casper Camera-50% down Security Cameras $3,997.50; #1615 Vyve-Internet access econtracts $27,145.80; #1616 CNM Plumbing-Mini split installations $20,000.00 DOUGLAS HOUSING AUTHORITY: No checks Carolyn discussed the information she obtained from her discussion with Joel Schell about the recapture we should receive from the oil and gas companies. It should total approximately $3 million and we should receive it before December 31, 2025. Discussion was that the money will probably go into the capital reserve fund. Capital Investments are $3,497,807,21 as of this meeting. Cindy will send a certified copy of the Budget Hearing that was in the paper to the State Auditory and Carolyn will send one to our auditors. We are still working to get everything that the auditors need. OLD BUSINESS: GLENROCK HOUSING AUTHORITY: The rock wall and retaining walls are continuing. Fire protection and blinds are getting started. IRWIN TOWERS: No report RIVERSIDE 1 & 2: The final testing on generators will be completed soon. The shop should be completed next month. They hired a bookkeeper and new assistant. The bids for new water heater will be coming next month. CCAS: The Financial Audit is ongoing. Eight state grants went well. The Internal audit changed PTO and employees working sixteen hours a week must be paid into WY State retirement system. Lake day went well and they plan to make it a yearly event. There will be a float in the State Fair Parade, and they are planning a BBQ at the Center after the parade. The Senior Center in Glenrock needs a new roof. The Douglas Senior Center exterior paint project is complete. OPEN DISCUSSION: Brittany, the Patient Care Coordinator, from Summit Ridge Rocky Mountain Care Center (formerly Douglas Care Center) introduced herself. She informed us that their company is highly rated and is training the staff to perform to their standards. They have purchased both the Care Center and the Assisted Living Home. Management meeting are back on schedule with these. Don’s computer is malfunctioning, so if anyone needs to contact him, they need to call or text him. Cindy moved we adjourn the meeting at 10:40 pm, JB seconded. Motion passed. Don adjourned meeting. Next meeting September 8, 2025 in Douglas. Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District Sept 8, 2025 Douglas, Wyoming President Don Luhrsen called the meeting to order at 10:00 a.m. Present were Tim Ricker, JB Wollen, Carolyn Lehner, and Cindy Sheridan. Meeting minutes from August were discussed. There were several corrections suggested and no approval was voted on, so the corrections will be made and submitted for approval at the October meeting. Treasurer’s Report: Cindy moved we approve the Treasurer’s report for August 2025, and JB seconded. The motion passed unanimously. CC Bank Bal: 8/11/2015 ($155,881.43) Transfer from CD XX-257 on 8/12/2025: $290,232.98 Interest earned on CD 257: $818.62 Interest paid to checking account: $227.90 Outstanding checks: $0 Check book balance as of 8/31/2025: $135,398.07 Converse County Tax Revenue August 2025: $3,989,731.09 Current Bills and Claims for approval 9/08/2025: ($400,096.65) (chged in Oct meeting to ($400,456.65) due to typo) Current Check Book Balance 9/08/2025: $3,725,032.51 CD xx-466 $1,975,111.92 WYOMING CLASS INVESTMENT $636,680.18 WYOSTAR INVESTMENT $620,287.06 TBD INVESTMENTS TOTALS: $3,232,079.16 DISTRICT INVOICES: No checks CONVERSE COUNTY AGING SERVICES: #1619 CCAS-monthly allocation-$200,000.00; #1620 High Country-Monthly Monitoring $2,600.00; High Country-Monthly Monitoring $4,400.00; Ann Rex-2020 Starcraft Bus $76,436.00 Hop’s Tach Shop-Computers $569.00; Hop’s Tach Shop-Computers $1,138.00 RIVERSIDE PLAZA 1: #1618 K&R Construction-shed $25,000.00; #1621 Fish’s Plumbing-2 Bradford Water Heaters $20,260.20 RIVERSIDE PLAZA 11: #1622 Fish’s Plumbing-2 Bradford Water Heaters $20,260.20 GLENROCK HOUSING AUTHORITY: #1623 CEPI Engineering Retaining Project $1,731.25; #1624 Tree Bees-Tree Trimming Project $3,800.00; #1625 ABC Seamless-Change Order Request $20,152.00 (changed in Oct meeting to $20,512.00 typo) DOUGLAS HOUSING AUTHORITY: #1626 Caya Construction-50% down hand rails $23,750.00 TOTAL BILLS AND CLAIMS: $400,096.65 OLD BUSINESS: The F-32 submission due September 30, 2025, should be submitted by the Skoggen/Cometto bookkeeping. The audit is progressing with information being submitted to the auditors. One question was whether the land purchase was voted on by the board in 2024. The minutes read that the board went into executive session to discuss, and after that session, there was a motion that passed for Tim, Don, or Lucille to act on behalf of the board to purchase the land. The motion carried and all members were in agreement to pursue, so that is the vote to purchase the land. NEW BUSINESS: Director’s Reports and Budget Requests- GLENROCK HOUSING AUTHORITY: All projects are being completed. 24 trees were trimmed. Walk in showers were ordered. The rock walls and retaining wall are being completed. Carolyn noted the bids were higher than expected but she’s working on the budget to get it completed. Fire Suppression work is beginning. IRWIN TOWERS: Work on the four remaining apartments and community center are delayed due to equipment problems. The parts are ordered, and work will begin when the equipment is working again. Bids for the handrails were submitted and a check for 50% for materials was written for CAYA Construction. They’re working on bids for the HVAC units for the Common’s areas, but work will not begin until winter. RIVERSIDE 1 and 11: The shop is being completed, with siding and painting needed. Bidding is going out for landscaping and a sprinkler system. The bid is twice as much as the grant they have for completing it. Invoices are being submitted today for the four water heaters installed, two in each building. CCAS: Jim confirmed that the board pays for Free Friday lunch once a month. All people receive lunch at no charge, and the board confirmed they pay for the lunches. The parade float went well, and the BBQ after the parade was a hit. They plan on making this a yearly event. ECI and Laser Construction donated one beef and two hogs to be shared between the two centers. The bus that was in the accident at the fairgrounds (due to medical episode by the driver) is repaired and back in the fleet. Insurance paid $43,000 for the repair. The audit is being completed and it has been complicated, but they are getting it done. They have hired a new driver for the dialysis bus, Judy P. They have a verbal commitment from a new activities’ director. They have six applications for positions open on the Senior Citizens Management board. Projects include bids for security cameras. Casper Camera has secured the bid. The roof in Glenrock is complete except for gutters. The exterior still needs work in Glenrock. The roof in Douglas needs to be replaced. Kim has completed the budget and they are trying to switch their fiscal year to match CCSSDB. Jim discussed where the line should be drawn with services, such as personal care services and home care services, if the budget begins to be depleted. Should they return to the board for more funding or get stricter with the financial guidelines that are set for those services. There was some debate, but the board felt that the financial guidelines should be adhered to for services. Don asked for an average daily meal count to be discussed at the next board meeting. Cindy moved and Tim seconded that the meeting adjourn. Motion carried. Next meeting October 8, 2025 in Glenrock. Don reconvened the meeting at 11:19. All board members were still present. JB moved and Tim seconded to approve payment of $25,000.00 to K&R Construction on Riverside 1 for payment for shop. Motion carried. Don asked all the directors to present insurance on their properties at the next board meeting. The CDs that will be used to move the money from the County will be discussed at the next board meeting. Tim moved and JB seconded the meeting adjourn. Motion carried. Don Luhrsen, President Cindy Sheridan, Secretary

Locations in Douglas and Glenrock, Wyoming. The mission of the Converse County Senior Citizens Special District is.... Converse County Senior Citizen Service District Our Mission The mission of the Converse County Senior Citizens Special District is to assist and support the Converse County Aging Services in improving the lives of older adults through caring services with opportunities for social interaction, recreation, basic support and needs services, education, volunteerism and community activism. Our mission for the senior housing units is to ensure that the housing facilities are kept up-to-date for safety concerns and remain as affordable, low income housing in Converse County. Home: Welcome Our Vision Our vision is to assist the Converse County Aging Service in enabling older adults to engage, enrich and empower their lives. Our vision for the senior housing units is that they remain an attractive, safe, and viable source of affordable housing. Home: Our Vision History A request to form this special district and put the question on the ballot was formally adopted by the Board of Converse County Commissioners on April 17, 2018. The formation question was submitted to the voters at the Primary Election in August 2018. The formation of the district was approved by the voters at the Primary Election. At the General Election, qualified residents submitted a nomination for election and those names appeared on the November General Election ballot. At that election, five trustees were elected. At their first Board meeting, the newly elected trustees drew for lots on their terms of office with 3 (three) trustees serving 2 (two) year terms and the other 2 (two) trustees serving 4 (four) year terms. 2018 Election Results on Formation Ballots cast: 3723 Ballots Yes: 1779 Ballots, No: 1609 Under votes: 334 (voters did not mark an oval) Over votes: 2 (voters marked both ovals) Wyoming State law requires a re-submission of the question for continuing the district two years after the initial question. Therefore, at the General Election on November 3, 2020, the question was put on the ballot. 2020 Election Results on Continuing the district Ballots cast: 7010 Yes : 4516 No : 1742 Under votes: 748 (voters did not mark an oval) Over votes: 4 (voters marked both ovals) Home: History Bylaws Read More About Bylaws Home: Bylaws Minutes Read More About Minutes Home: Minutes Financials Read More About Financials Home: Financials Vist Site Map Vist Accessibility Statement Home: Site Map Home: Contact Us Home: Subscribe Form

Converse County Senior Citizens Service District Board Douglas Senior Center Members present: Tim Ricker.... Home > General Business > Minutes 2021 Converse County Senior Citizen Special Service District's Minutes 2021 Converse County Senior Citizen Service District Board Douglas Senior Center January 11, 2021 Amended - April 12, 2021 Members present: Tim Ricker, Kathy Patceg, Ron Yates, Lucile Taylor and Bill Canaday. Others present: Nancie Fink and Troy Hunsucker. The meeting was called to order by Tim at 10:00 AM. Minutes of the last meeting were read and approved. Financial Report: Kathy passed out the bank statement with the Reconciliation Detail showing everything balanced with $2,210,848.18 in the account. Kathy has included an expense by vendor detail for Lucile Taylor. Ron brought in the technology from Joanne Desmarais, former board member. Bills and claims from CCAS allocation, advertising, and the county clerk for the General Election. Bill moved to pay the bills and claims and accept the Financial report, Ron seconded, motion carried. Lucile Taylor and Kathy Patceg and Bill Canaday were sworn in as board members. New members were given the oath and Bill signed certificates of the Oaths of Office. Kathy introduced Troy Hunsucker (Regional Director, Marketing) from Wyoming Class to discuss the possible Public Fund investments. Troy explained different kinds of investments that are possible for the CCSCSDB. Troy explained options for different kinds of investment. Nancie's report: The sign is up and running in Douglas. A new computer was purchased. There is a need for more staff training as they learn how to use the technology so the public can read the information. Nancie showed maps of the parking lot showing ownership. Nancie needs to meet with different entities to find out how much money will come from each entity. Kathy made a motion to accept Nancie's report, Ron seconded, motion passed. Nancie said the van will be here at the end of January. Nancie explained that the architect said the center needed to clear up the boundaries or get permission from the Housing Authority complex or the City of Douglas before the remodeling project could move forward. She will visit with the City of Douglas first. Old business: The sign in Douglas is up and running. MOU was passed around for signatures and Nancie will pass onto the CCAS board for signatures. Kathy has visited with the CPA about the FY 20 Audit report several times. The audit report needs Tim's signature before it is sent to the state. Tim talked about mileage reimbursement for private vehicles going to meetings in Douglas, Glenrock and other places. Lucile will bring information pertaining to mileage reimbursements. New business: Election of officers for the year 2021. Lucile made a motion to keep the officers' members the same as in the past for calendar year 2021, Tim seconded, motion carried. Lucile and Tim will go to the bank and see about interest from the bank. Kathy was advised that investment policy needs to follow state guidelines. Tim asked if the Payne Plaza could use the center if there was a power outage. Ron brought the returned computer and printer from Joanne. No one had a need for the computer. Kathy will not be at the next meeting. Tim has the check book if needed. Kathy moved to add Lucile's name to the bank account, Ron seconded, motion carried. Ron moved to adjourn, Kathy seconded, motion carried. Respectfully Submitted, Bill Canaday, Secretary Tim Ricker, Chairman January Converse County Senior Citizen Service District Board February 15, 2021 Glenrock Senior Center Members present: Tim Ricker, Ron Yates, Lucile Taylor and Bill Canaday Member absent: Kathy Patceg Others present: Nancie Fink and Sam Evans The meeting was called to order by Tim at 10:00 a.m. Minutes of the last meeting were approved and order filed. Bill did not have the oath to swear in Ron and said he would look for that and bring it to the next meeting. Financial Report: Lucile gave the bank statement with a balance of $2,437,250.74 and a credit from Converse County Treasurer for $226,984.78. Checks were paid to Aging Services for $75,000, check deposit for $234.00 from Joann, warrant for $420 to Douglas Budget, $536.44 to County Clerk for election, interest $140.22 at .07% and balance $2.437,250.74. Bills and claims were paid. Bill made a motion to accept the financial report, seconded by Tim, motion carried. Tim read the letter from the Converse County Bank about the formal application that authorizes the pledging of securities in excess of $250,000. Motion made to accept Resolution of Board of Directors by Lucile and seconded by Ron, motion carried. The Resolution of the Board of Directors paperwork was signed and will be returned to CCB. Tim stated he would like a new computer to use for district business. Nancie's report: Nancie passed out the Balance Sheet from Converse County Aging Services, Inc. Nancie provided information on what needs to be paid. The transmission went out on the van. Nancie stated the bills have been paid and will present invoices at our next meeting. The new van might be here by the end of February. Nancie brought January financials to look at. Tim and Nancie met with the City of Douglas and the city will do what is necessary to move forward with projects. Nancie explained there will be some changes made to the projects after meeting with the city. There will be changes to costs after final changes by architects. The garage was discussed and the thought was to move forward even though it is different from the remodel project. By moving forward, the Board can see how the garage will fit with the current project. Old business: Lucile passed out the form for Mileage Reimbursement for business trips and explained that everyone needs to be consistent. IRS mileage is $.56/mile for FY 2021. Lucile thought we should have policies in place first and will bring additional information to the next meeting. New business: A special district notice was received for February 24-25 in Cheyenne for Conservation District Employee Certification Training. One can go on the website and make reservations. Ron gave a summary of the agenda. Tim expressed an interest in going. Ron made a motion to pay expenses for the trip in a sum of $600.00 and if it is more, the district will pay, seconded by Lucile, motion carried. Lucile will check into getting a credit card from the bank. Ron stated he would like to get the computer back from Nancie that Joann had. Nancie will get it to Ron. There was discussion about buying equipment for the current project and storing to help with potential savings since there may be price increases later. Ron moved to adjourn, Lucile seconded, motion carried. Tim Ricker, President Bill Canaday, Secretary February Converse County Senior Citizen Service District Board Douglas Senior Center March 8, 2021 Members present: Tim Ricker, Kathy Patceg, Lucile Taylor and Bill Canaday Members absent: Ron Yates Others present: Nancie Fink The meeting was called to order by Tim at 10:00 a.m. The minutes of the last meeting were read and approved with corrections. Discussion of Records: Kathy will make corrections to the Investment Policy and bring it to the next meeting. Kathy is the public records person for requests. The minutes of all meetings will be signed by the President and Secretary. The minutes need to be kept forever. Bill stated the minutes are in a 3 ring binder and in folders on his computer. The records are hard copy and digital. Lucile said we should have a limit for length of time to keep other records as determined by State Archives. Financial Report: Kathy stated that the bank statement for January was in order. Kathy passed out the February bank statement and everything is good. We received interest on our account totaling $573.21 for February. Tim went to a meeting in Cheyenne on February 25th and explained his costs and will turn in his expenses. Tim will give back any money he did not use for the trip and will deposit it in the bank. Motion made by Lucile, seconded by Bill to pay bills and claims of $150.00 WY Association for Conservation membership fee; $70.60 for mileage for Tim's expenses; CCAS allocation of $75,000; final payment for sign $24,601; and permit fee for sign $3,101 to Converse County Aging Services, passed by all. Motion made by Bill to accept Financial Report, seconded by Lucile and passed by all. Tim stated that there will still be more revenue coming in from FY 21. Nancie's report: Nancie discussed the funding sources for the Glenrock parking lot improvements. Nancie is sending information to 5 construction companies for bids. She will go to several different meetings in that parking lot. Nancie stated that Casper and George would go to the City of Douglas to see if they could fix potholes in Douglas parking lot for public safety. Nancie stated that the 2 boards have done a good job moving forward. The new vehicle was discussed without an exact date for delivery and there will be an additional charge due to changes. Old business: Nancie brought in visual aids for the Glenrock parking lot to show ownership. Kathy stated that the Audit report will be coming soon, along with a bill. Lucile discussed the mission and vision statements related to the proposed policy. Kathy had questions and the group discussed what needs to be done and changes that need to be clarified. Changes need to be made to reflect the state law. Suggestion made to adopt policy and attach MOU. Lucile will do some research for clarification on what happens if there is a change in all board members. New business: There was discussion on the sale of old vehicles with more information to follow. Kathy passed out FY 21 Fiscal Year Budget sheets to compare with Nancie's report to see what has changed with cost for the updates and other work. Kathy stated that our Audit/accounting costs may increase. The virus scan needs to be updated and Kathy will look into it. The signatures for the Credit Card Application were obtained and the application will go back to the Converse County Bank. Bill moved to adjourn, Kathy seconded, motion carried. Tim Ricker, President Bill Canaday, Secretary March Converse County Senior Citizen Service District Board April 12, 2021 Glenrock Senior Center Members present: Tim Ricker, Ron Yates, Lucile Taylor, Kathy Patceg and Bill Canaday Others present: Nancie Fink The meeting was called to order by Tim at 10:00 a.m. The minutes of the last meeting were approved with corrections (last line, first page "to" will be replaced with "on") and order filed.. Kathy did an amendment to the January minutes to take Bill off as being sworn in as new board member and updated the February minutes.. Motion made by Ron to accept all changes, seconded by Kathy, motion carried. Kathy stated the virus protections have expired on our computers. It was suggested to download the free Avast and CCleaner. Financial Report: Kathy passed out the Converse County Bank statement. The Reconciliation Summary was up to date. Kathy passed out the Bills and Claims for review.. Kathy had an additional invoice for the Dodge Van, $53,552.00.. Lucile stated she would like to see a comparison of expenditures compared to the adopted budget. Lucile moved to accept the financial report, seconded by Ron, motion carried. Nancie's report: Nancie discussed the problems she has encountered in making payments to the IRS.. Nancie stated the last payment of $265,675.41 should be the final one.. Board members had questions about the IRS that Nancie answered.. Nancie did not go to the Glenrock Town Council meeting about the Barber Apartment shared parking lot.. Old business: Ron Yates was given the Oath of Office by Bill. New business: Kathy will notify Matt Adelman, the Douglas Budget, of the budgeting work session. Kathy will see if she can tweak the investment policy and talk to Troy about investments before the committee meets.. Ron will be in charge of the committee with Kathy and Lucile also serving. There will be more research into investment companies by having them present their plans. Kathy passed out the proposed budget worksheets and discussed income and expenses page by page. Lucile suggested that there should be a distinction made in the minutes for historical purposes about which town is being referenced on projects. Kathy will contact the Douglas Budget to get an annual contract for the legal notices. Kathy will check about bonding for those on the checking account. She will also check on the website. Nancie will update her balance sheet for individual projects to show what has been paid and what remains to be paid per project. Nancie will provide an itemized breakdown for projects (budgeted and spent). Lucile suggested that the vehicles being disposed of need to go out for bid so there is a justification for new vehicles. There will be a budget work session, Thursday April, 22 at Glenrock Senior Center at 10:00 a.m. Nancie will show her Board the budget and explain it at their next meeting. It was suggested by Lucile to look at policies in the next meeting. Lucile will contact the Local Government Liability Pool to see if there is liability coverage they offer that this Board should purchase. Bill moved to adjourn, Ron seconded, motion carried. Tim Ricker, President Bill Canaday, Secretary April Converse County Senior Citizen Service District Board Douglas Senior Center May 10, 2021 Members present: Tim Ricker, Kathy Patceg, Lucile Taylor, Bill Canaday and Ron Yates Others present: Nancie Fink, Sally Suppes The meeting was called to order by Tim at 10:00a.m. Sally Suppes from Travelers presented the Nonprofit Directors and Officers Liability coverage plans that could work for this board in case there was a lawsuit. The total would be about $1,500 for protection for a year for all board members. Lucile stated she would agree, but would like to revisit this after a year and see if there are different rates and if it is needed. There was discussion about bonding for the funds held by this board. Sally will give us a quote from Fidelity and Crime Coverage and Nonprofit Directors and Officers Liability for bonding. The minutes of the last meeting were read by Bill. Kathy moved to accept, seconded by Lucile, motion carried with corrections. Financial Report: Kathy passed out the Converse County Bank statement. There is an additional deposit of $187,552.97 for a total of $2,083,289.97 which will be on the next statement. There was an additional check to pay for ink for Bill. Tim moved to accept the financial report, seconded by Bill, motion carried. Nancie's report: Nancie passed out the "wants” sheets from surveys that the seniors took at the centers. There may be some additional costs from the "wants” list, discussion followed. Nancie stated that the price was locked in for the kitchen equipment and it could cost less to complete. There are additional funds needed for racks for the thrift stores (Tim stated his wife would agree) and snow removal. Nancie will go to the Rec Center Board meeting to see about the digital sign in Glenrock. Old business: Ron will fill out the public investment paperwork. Nancie stated that the bid for the Glenrock parking lot has gone out; the potholes need to be filled at the centers; and improvements to the Douglas Senior Center will happen one project at a time. New business: Kathy talked about the Proposed Budget for the next fiscal year. Ron suggested a building fund and Kathy will talk and look into it. It was suggested to have operating and reserve funds in separate accounts and possibly have a building fund. Tim moved to adjourn, seconded by Lucile, motion carried. Tim Ricker, President Bill Canaday, Secretary May Converse County Senior Citizen Service District Glenrock Senior Center June 14, 2021 The regular meeting was called to order by President Tim Ricker at 10:05 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Minutes of the May 10, 2021 meeting were read. Kathy moved to accept, Lucile seconded, motion carried. Bill Canady's resignation letter was read. Ron moved to accept, Kathy seconded, motion carried. Kathy passed out the Financial Report, reflecting 4 warrants issued, plus interest earned. The balance is $1,936,458.90. Lucile moved to accept, Ron seconded, motion carried. Nancie was absent so there was no report from her. This Board requested a 2 mil levy from the County for the FY 22 budget. Funds will be for operations and earmarked accounts. The next meeting will be July 12, 2021 in Douglas. Lucile moved to adjourn, Ron seconded, motion carried. Tim Ricker, President Ron Yates, Acting Secretary June Converse County Senior Citizen Service District July 12, 2021 Douglas Senior Center The regular meeting was called to order by President Tim Ricker at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Ron Yates and Lucile Taylor. Guests present were Nancie Fink and George Smith. A Public Hearing was held at 9:00 a.m. at the Douglas Senior Center for the FY 22 proposed budget. There was no public in attendance. Kathy will update the FY 22 budget to reflect it as adopted and will send it to the State of WY and Converse County. Lucile moved to accept the minutes of the June 12, 2021 meeting with corrections, Kathy seconded, motion carried. Kathy provided a financial report: June 30, 2021 account balance, $2,807,580.04 which includes $646.97 in interest. Warrants were approved as submitted. Ron moved to accept the financial report, Lucile seconded, motion carried. Parking lots: nothing to report. Nancie's report: The Douglas dining room construction project will start July 13. The bid advertisement went out for the Douglas kitchen remodel. There will be a mandatory pre-bid meeting on July 20th at 2:00 p.m. with bids being accepted until July 28, 2021 at 2:15 p.m. The mill levy tax distribution for June 2021 was $88,815.64. Kathy will place an advertisement in both newspapers to replace Bill Cannady, who resigned from this Board on June 13, 2021. Lucile was appointed to fill the secretary position which was vacated with Bill's resignation. Lucile suggested that this Board meet with the CC Aging Services Board to discuss remodel and other projects that were funded in FY 21 and FY 22. The question is what can realistically be accomplished? Is someone needed to help Nancie oversee these projects? Lucile's concern was the large revenue balance in the account and, even though the funds have been allocated to various projects, it doesn't look good to have so much money on hand. Should the projects be prioritized? The remodel projects are taking a long time to be completed due to still existing Covid problems, receiving materials and scheduling contractors. This Board will try to meet with the CC Aging Services Board at their meeting in Glenrock at 1:00 p.m. on August 19, 2021 to discuss projects. Lucile moved to adjourn at 10:53 a.m., Ron seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary July Converse County Senior Citizen Service District August 10, 2021 Glenrock Senior Center The regular meeting was called to order by Vice President Ron Yates at 10:00 a.m. Present were Ron Yates, Kathy Patceg and Lucile Taylor, absent was Tim Ricker. Guests present were Nancie Fink. Dana Lythgoe joined the meeting a bit later. Nancie stated the CC Aging Services Board meeting was changed to August 26, 2021 at 10:00 a.m. at the Douglas Center. Kathy moved to accept the minutes of the July 12, 2021 meeting, Ron seconded, motion carried. Kathy gave the financial report and reviewed various projects and dollars spent. She will modify that spreadsheet to show completed projects as they were deleted on her report. Nancie discussed the projects and her desire to involve her Board more with decisions. Lucile moved to accept the financial reports, Ron seconded, motion carried. Kathy will check on the status of the insurance coverage for the Board. She will also get with Troy for his suggestions to modify the investment policy so this Board can start investing funds.. Lucile will ask County Treasurer Joel Schell for his thoughts on investments. Nancie reiterated her desire to have her board be more involved with decisions on projects. On the kitchen remodel, she believed the Senior Center paid the $75,000 for the architect. We discussed this as it applies to an overall cost of a project. Should we know this so that there is a total project cost when there are payments from two different entities? Nancie offered the following invites to this Board: August 29, 2021, Ayres Natural Bridge Park, staff picnic beginning around 10am. August 31,2021, Ayres Natural Bridge Park, Senior picnic, 11a(ish). Bring a covered dish. Lucile stated there needed to be action on the procedures she presented. She will distribute again via email. Lucile moved to adjourn at 11:10 a.m., Kathy seconded, motion carried. Ron Yates, Vice-President Lucile K. Taylor, Secretary August Converse County Senior Citizen Service District September 13, 2021 Douglas, Wyoming The regular meeting was called to order by President Tim Ricker at 10:00 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Guest present was Nancie Fink. Kathy moved to approve the minutes of the August 10, 2021 meeting, Ron seconded, discussion followed about clarification on the architectural fees and the kitchen remodel costs as there appears to be some confusion. Lucile will address the corrections in the minutes of this meeting rather than redoing the August 10th minutes, motion carried. Corrections to minutes of August 10, 2021: The $75,000 architectural fee is being paid in increments by CCAS as work is completed; therefore, that amount has not been totally expended. The kitchen equipment cost has been paid. That cost was paid by this Board. Kathy presented the financials reflecting a balance of $2,671,378.32 as of August 31, 2021. Ron moved to accept the financial report and the payment of bills as presented. Lucile seconded, motion carried. Old business: Glenrock parking lot, no progress, hopefully, work will start in late fall to be completed this calendar year; Douglas kitchen remodel, work is in progress. The Investment Policy was discussed and the Board decided to adopt and then submit amendments if needed. Lucile moved to adopt the Investment Policy, Ron seconded, motion carried. After some discussion, Lucile moved to rescind the motion made by Bill Canady on December 13, 2020 to invest $50,000 with Ally Bank Utah, Kathy seconded, motion carried. (A copy of those minutes is attached for reference.) The credit card is now available for use by this Board. New Board member: no applications at this time. The application for consideration to be appointed to this Board was distributed by Kathy. Nancie will try to get on the agenda to meet with the Glenrock Town Council about the sign for the Glenrock Center. Ideally, CCAS would like to have it on the Rec Center property for visibility, but there has been some push back from them. The FY 22 Budget and projects were reviewed and discussed. Nancie will provide a copy to her Board at their next meeting. Nancie stated that she and Cheryl Schwartzkopf, CC Weed & Pest, had met and looked at the weed and landscaping concerns at both centers. The Glenrock parking lot remodel may cause issues with the landscaping on the hillside. Kathy stated she was not getting return calls in reference to the proposal for the Board's liability insurance coverage. Ron and Lucile will get her a couple of more names. Ron moved to approve the Policies and Procedures that Lucile put forth for consideration, Kathy seconded, motion carried. Lucile will put them in a notebook and will print a set for each member, as well as Nancie. Because the Investment Policy was adopted, this Board can now invest funds in various approved programs according to Wyoming State law. The Board agreed to initially invest in WYO-STAR which is administered by the Wyoming State Treasurer. Once we have our account number, this Board, at their next meeting, will decide on a dollar amount to invest. Kathy will send in the application and let us know if it is accepted or if more information is needed. Ron moved to adjourn at 11:32 a.m., Lucile seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary September Converse County Senior Citizen Service District October 18, 2021 Glenrock, Wyoming The regular meeting was called to order by President Tim Ricker at 10:00 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Guest present was Dana Lythgoe. Kathy moved to accept the minutes of the September 13, 2021; Ron seconded, motion carried. Kathy presented the financials. The September 30, 2021 balance is $2,591,682.68 which included $647.14 in interest earned and $9,867.22 in tax distribution funds from the County Treasurer. Bills were presented and approved. Tim encouraged Board members to actively seek a new member. Lucile shared the names for a couple of possibilities. Dana, CCAS (representing Nancie), said the next major project is the Glenrock kitchen remodel.. Lucile shared that she would be going through information on the Records Retention schedule from the State Archives for this special district and will share that information so that our records are retained as required. Kathy moved to have Lucile become the Public Information person for our district; Ron seconded, motion carried. Note: Kathy is currently that person. She will notify the State of the change. The WYO-STAR project is still moving forward. Hopefully, by the next meeting, the required form will have been accepted by the WY State Treasurer's Office and we can begin investing. Lucile moved to adjourn at 11:00 a.m.; Ron seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary October Converse County Senior Citizen Service District November 8, 2021 Douglas, Wyoming President Tim Ricker called the meeting at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Lucile Taylor and guest Nancie Fink. Ron Yates was excused. Kathy moved to accept the minutes of October 11, 2021, Tim seconded, motion carried. Mr. Troy Hunsucker, Peaks Investment Management, discussed options for investing funds. His company specializes in working with local governments. He discussed Wyoming Class offerings and its flexibility. Funds cannot be invested for more than 270 days. He also discussed Long Term Investments and said there is an option to split maturity dates. LTI funds can be withdrawn early without penalty. Mr. Hunsucker will send Kathy the application. He will also review our Investment Policy. Lucile will check with Joel, CC Treasurer, to find the current best investment options. Note, investments are discussed in WSS 9-4-831. Kathy presented the financial report. The current balance is $2,609,720.59 which includes $668.23 in interest and $107,519.37 from the County Treasurer. Bills were approved as presented. Lucile moved to accept the financial report, Kathy seconded, motion carried. Kathy said that our auditor, Julie Melder, is available if we would like her to attend one of our meetings Prospective board member: Leonard Hollar was suggested . Nancie's update. The Douglas dining room may open in mid-December. There may be a grand opening sometime in the first part of January. She updated us on the status of other projects that we are funding. The next major project may be the remodeling of the Glenrock dining room. Tim will be attending the WY Assn of Special Districts' meeting in Casper. Lucile will work on the Retention Schedule for Special Districts. Kathy will check with Joanne about the website that was purchased so we can pursue a website for this special district. Lucile moved to adjourn at 11:55 a.m., Kathy seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary November Converse County Senior Citizen Service District December 13, 2021 Glenrock, Wyoming The meeting was called to order at 10:06 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Guest present was Dana Lythgoe. Kathy moved to approve the minutes of the November 8, 2021 meeting. Ron seconded, motion carried. Kathy provided the financial report. Claims were approved for payment as submitted. The bank balance at the end of November was $2,883,641.64 which included tax revenue of $427,468.08; interest of $700.42; and disbursements of $154,247.45. Lucile moved to approve the contract and payment of $330 to Brennin Clark, dba 4-Optimization for the website development and Joanne Demarais for $359.76 as payment for the GoDaddy website project, Ron seconded, motion carried. Ron moved to accept the financial report, Lucile seconded, motion carried. New member options: Cherie Reese and Kim Hiser. Kathy has made contact with Mr. Troy Hunsucker, Peaks Investment Management, for required documents. The Board is also looking at investing funds in WYOSTAR. Lucile moved to invest $50,000 with Peaks Investment pending their signing the contract and $50,000 in WYOSTAR pending an account number and any other required details, Kathy seconded, motion carried. Lucile moved to nominate the current officers to serve terms ending in November 2022, Ron seconded, motion carried. The officers will be Tim Ricker, President; Ron Yates, Vice-President; Kathy Patceg, Treasurer; and Lucile Taylor, secretary. Kathy moved to approve the 2022 meeting dates as submitted, Ron seconded, motion carried. Copies will be provided to the Douglas Budget and will be posted at the Courthouse. Dana Lythgoe, CC Aging Services, updated the opening for the Douglas dining room, which may be around mid-January, 2022. She also updated other projects. Questions arose if invoices are required to reimburse CCAS when they paid for items that the District had built into its budget. Lucile will check with an auditor. Lucile moved to adjourn at 10:54 a.m., Ron seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary December

This special district is governed as defined under the laws of the State of Wyoming... Home > Policies and Procedures Converse County Senior Citizen Service District's Policies and Procedures This special district is governed as defined under the laws of the State of Wyoming, specifically Wyoming State Statutes 18-15-101 through 18-15-111. These laws can be found at this link: Legislature of the State of Wyoming wyoleg.gov These policies have been adopted by the Board of Trustees of the Converse County Senior Service District. They are not all inclusive and new policies and / or amendments may be put forth at any time by a trustee to further the mission or clarify operations of this District. Adopted this 13th day of September 2021. Policies and Procedures: Info Policies & Procedures Policy 1010 Responsibility for Operating the District Reference: Read More About Policy 1010 Policy 1020 Oath and Terms, Board of Trustees: Read More About Policy 1020 Policy 1025 Resignation(s) of Board of Trustees: Read More About Policy 1025 Policy 1030 Officers of the Board: Read More About Policy 1030 Policy 1040 Meetings of the Board: Read More About Policy 1040 Policy 1040 Meetings of the Board: Read More About Policy 1040 Policy 2010 Depositories and Investments: Read More About Policy 2010 Policy 3010 Travel Policy: Read More About Policy 3010 Policy 3030 Public Records: Read More About Policy 3030 Policy 4010 Code of Ethics: Read More About Policy 4010 Policy 4020 Conflict of Interest: Read More About Policy 4020 Policy 5020 Dissolution of the District: Read More About Policy 5020 Read from PDF Version Read From PDF Version Additional Policies & Procedures Payment of Invoices: Read More About Payment of Invoices Procurement Policy and Procedures: Read More About Procurement Policy and Procedures Wyoming Special District Handbook Read More About Wyoming Special District Handbook Policies and Procedures: References

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Board Policy 4010 Code of Ethics Reference WSS 8-3-123 (a) The code of the west, as derived from the book, Cowboy Ethics by James P. Owen... Home > Policies and Procedures > Board Policy 4010 - Code of Ethics Board Policy 4010 Code of Ethics Reference WSS 8-3-123 (a) The code of the west, as derived from the book, Cowboy Ethics by James P. Owen, and summarized as follows, is the official state code of Wyoming. The code includes: (i) Live each day with courage; (ii) Take pride in your work; (iii) Always finish what you start; (iv) Do what has to be done; (v) Be tough, but fair; (vi) When you make a promise, keep it; (vii) Ride for the brand; (viii) Talk less, say more; (ix) Remember that some things are not for sale; (x) Know where to draw the line. In addition, Reference WSS 9-13-101-109 GOVERNMENT ETHICS ARTICLE 1 PUBLIC OFFICIALS, MEMBERS AND EMPLOYEES ETHICS 9-13-101. Short title. This article shall be known and may be cited as the Ethics and Disclosure Act. 9-13-102. Definitions. (a) As used in this article: (i) "Anything of value" means: (A) A pecuniary item, including money or a bank bill or note; (B) A promissory note, bill of exchange, order, draft, warrant, check or bond given for the payment of money; (C) A contract, agreement, promise or other obligation for an advance, conveyance, forgiveness of indebtedness, deposit, distribution, loan, payment, gift, pledge or transfer of money; (D) A stock, bond, note or other investment interest in an entity; (E) A right in action; (F) A gift, tangible good, chattel or an interest in a gift, tangible good or chattel; (G) A work of art, antique or collectible; ... Board Policy 4010 - Code of Ethics: About Us

Converse County Senior Citizens Service District January 10, 2023 Douglas, Wyoming President Tim Ricker... Home > General Business > Minutes 2023 Converse County Senior Citizen Service District January 10, 2023 Douglas, Wyoming Converse County Senior Citizen Special Service District's Minutes 2023 President Tim Ricker called the meeting to order at 10:30 a.m. Present were Tim Ricker, Kathy Patceg, Rita Redig and Don Luhrsen. The member excused was Lucile Taylor. Kathy moved to approve the minutes of December 12, 2022, Rita seconded, the motion carried. Rita moved to approve the Treasurer's report: CCB account, income; tax revenue $1,740,190.00, interest $5,190.04; debits $206,617.80; account balance: $4,687,525.44. Approved for payment: #1240 Brennin Clark $35.00; #1242 January Allocation $95,000.00; #1243 CCAS $14,075.29 projects; # 1244 Lucile Taylor Office Supplies $227.62; #1245 Skogen & Assoc $198.75 bookkeeping services; #1246 Douglas Budget, PH Notice, $144.00. Investments: CCB CD 100 - $501,620.55 CCB CD-101 - $503,208.89 CCB CD-102 - $1,009,068.38 CCB CD - 257 - $1,000,000.00 WY CLASS 01-0038 - $558,758.54 WYOSTAR - $555,732.98 Due to the Wyoming State Legislative Session beginning, the discussion and revision of Chapter 15 were reviewed. After much discussion, some changes were suggested to help define the ability to use mill levy funds. William Tibbs, the former House Representative Legislator, along with our current legislators, will be asked to help with the process. Kathy made a motion to add Don Luhrsen to the Converse County Bank checking account, Rita seconded, motion carried. Rita moved to adjourn at 11:45 a.m., Don seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Janaury Converse County Senior Citizen Service District February 13, 2023 Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:08 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig and Lucile Taylor. Kathy Patceg was excused. Guests present were Casper Smith, President, CCAS Board, Nancie Fink, CCAS, and Ron Yates. Rita moved to approve the minutes of January 9, 2023, Don seconded, motion carried. Lucile moved to approve the financial report: CCB account, income; tax revenue $2,197,907.02, interest $8,489.48; debits $109,893.44; account balance: $109,893.44. Approved for payment: #1247 Brennin Clark, Website; #1248 CCAS $95,000 Jan Allocation; #1249 CCAS $11,675.42 projects; #1250 Skogen Cometto, $45.00 bookkeeping. Investments: CCB CD 100 - $501,620.55 CCB CD-101 - $503,209.89 CCB CD-102 - $1,004,284.93 CCB CD - 257 - $1,000,000.00 WY CLASS 01-0038 - $560,646.67 WYOSTAR - $557,190.28 Don discussed HB0144 and the many discussions that have taken place, plus the legislators he and Bill Tibbs met with. Nancie stated some of the directors of the senior centers around the state were concerned that the funds would go to the senior housing units and their needs would be overlooked or not funded. The Board asked her to submit concerns to us and we would help respond so that those concerns would be addressed. Nancie stated that all projects are basically completed. She will distribute a “want" list to the seniors seeking their input for considerations for the next budget. Tim asked about possible friction between the senior housing and the senior centers. Nancie said there is some history and she is working on making it better. Rita suggested this special district could pay for free meals once a month at both centers for people in the apartments and the seniors (those over 60). The Board felt that was a good idea and very doable. Lucile distributed a letter from the Department of Revenue that says our Special District is in compliance with state law. Rita moved to approve the request from CCAS addressing the $11,095 for windows and the approximate $13,500 for the door at the Douglas Center that were not in this FY's budget, but were in last year's budget. Don seconded, motion carried. Don moved to approve the Resolution stating Converse County Bank is our official depository for CY 2023, Rita seconded, motion carried. Don moved to accept the Converse County Senior Citizens Service District Procurement Policy and Procedures, Rita seconded, motion carried. Don moved to accept the Converse County Senior Citizens Service District Procedures for Processing Payments (Vouchers), Rita seconded, motion carried. Rita moved to adjourn at 11:45 a.m., Don seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District March 13, 2023 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present: Tim Ricker, Rita Redig, Don Luhrsen, Kathy Patceg (via conference call) and Lucile Taylor. Guests present: Representative Tomi Strock, HD 6; Nancie Fink, CCAS; Bob McCormick and Artie Schubert, Glenrock Housing Authority, Ed Rafferty, Bill Tibbs and Brennin Clark (our website person). Don moved to approve the minutes of February 13, 2023, Rita seconded, motion carried. Kathy discussed the February financial report. All items were normal transactions. Lucile said the Commissioners want special districts to meet with them at 2:00 p.m. on April 5, 2023 at their chambers to discuss funding for FY 24. All of our board plans to attend. Lucile moved to approve the financial report: CCB account, income; tax revenue $644,909.47, interest $8,807.69; debits $106,720.42; account balance: $7,331,025.24. Approved for payment: #1251 Brennin Clark, Website, $35.00; #1252 Lucile Taylor, Cake Reim $18.99; #1253 CC Clerk, Election $332.18; #1254, Void; 1255 Bill Tibbs, mileage Legislature; #1256 CCAS March allocation $95,000; #1257 Skogen Cometto, $171.50 bookkeeping. Investments: CCB CD 100 - $504,121.78 CCB CD-101 - $503,208.89 CCB CD-102 - $1,009,068.38 CCB CD - 257 - $1,004,84.93 WY CLASS 01-0038 - $562,831.02 WYOSTAR - $560,318.64 Tim invited Brennin to ask questions of the board, but Brennin stated he was present to observe. Don stated the Governor had signed HB0144 and provided additional information where spending portions of that bill were clarified. Representative Strock also addressed the bill and the various issues as it proceeded through the process. Tim thanked Representative Strock, Bill Tibbs, Don and Lucile for their work on the bill. Ann Clement, Director of Programs, Alzheimer's Association (Wyoming Chapter), discussed a variety of caregiver programs they offer, as well as the support for those programs. They also offer educational services for providers. She talked about a dementia specialist (job title: Dementia Coordinator Specialist) and areas where that employee could provide services in our community. There are several options as to what tasks this employee could perform. Ann stated that we will need to work on getting the word out if we are able to offer dementia related services to residents so they know what is available. She will get with Nancie as the services would be offered through CC Aging Services, with the Special District providing some level of funding. Rita discussed the free meal option that was approved by this Board for each center. Nancie said the free meal for AGNES qualified individuals will be the first Wednesday of the month in Douglas and the first Friday of the month in Glenrock starting in April. Nancie also discussed the possibility of coffee shops at both centers. Bob McCormick and Artie Schubert stated their appreciation for the funding that will be available after July 1, 2023 for the Barber Apartments (Glenrock Housing Authority). Note: the funding will also be available for Irwin Towers and Riverside I and II (Payne Plaza) in Douglas. There being no further business, the meeting adjourned at 11:40 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District April 10, 2023 Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:04 a.m. Present: Tim Ricker, Rita Redig, Don Luhrsen, Kathy Patceg and Lucile Taylor. Guests present: Nancie Fink and Dayna Lythgoe, CCAS; Casper Smith, Chairman, CCAS Board. Don moved to approve the minutes of March 13, 2023, Rita seconded, motion carried. Kathy discussed the March financial report. Lucile moved to approve the financial report: CCB account, income; tax revenue $640,432.50, interest $10,532.33; debits $95,865.89; account balance: $7,886,124.18. Approved for payment: #1258 Bill Tibbs $102.89; #1259 Brennin Clark, Website, $35.00; #1260 CCAS Projects $15,661.16; #1261 CCAS April Allocation $95,000.00; #1257 Skogen Cometto, $126.00 bookkeeping. Investments: CCB CD 100 - $504,121.78 CCB CD-101 - $504,263.56 CCB CD-102 - $1,012,054.12 CCB CD - 257 - $1,004,284.93 WY CLASS 01-0038 - $565,079.72 WYOSTAR - $560,318.64 The agreement proposed by Converse County Bank to do a one-time increase in the interest rate was ratified. Note: at the end of each CD's term, the interest rate will revert. Don seconded, motion carried. Kathy discussed the CCAS invoice that was incorrect and requested copies of the actual invoices from the vendors as per our voucher policy. In response to a question from Tim, Kathy stated our auditors said we need invoices for reimbursements. Don discussed the information about the "true up" with the oil and gas industry that will happen this fall. Joel Schell, County Treasurer, stated the senior district may have to pay back about $1.8 million. At the same meeting, the Commissioners stated it may be a good idea to keep the same mill levy as an adjustment in that, particularly lowering, will cause a bigger payback. The money has to be paid back by December 21st of each year. Don also brought up the opportunity to have the County Treasurer withhold our mill levy revenue until it's paid back. Lucile thought it was better to receive the funds for revenue tracking purposes and then write a check back to the County. Dementia services were discussed. Nancie believes an employee should be hired at some point that can do outreach. Nancie will provide an updated MOU that is between CCAS and this Board. Lucile said it should have an expiration date that ties in with the General Election and could be for two years due to terms ending on this Board. She also felt the financial report from CCAS could be done quarterly as opposed to monthly. Nancie provided a list of projects to consider for FY 24. She also talked about activities that will happen at the senior centers; i.e. 1st Saturday in August, chili completion; Wednesday of WSF week, Indian tacos. There being no further business, the meeting adjourned at 11:40 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District May 8, 2023 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present: Tim Ricker, Don Luhrsen, Kathy Patceg and Lucile Taylor. Rita Redig was excused. Guests present: Nancie Fink and Dayna Lythgoe, CCAS; Casper Smith, Chairman, CCAS Board. Kathy moved to approve the minutes of April 10, 2023 with the following correction: chili "competition", Don seconded, motion carried. Kathy stated the bookkeeper did not have the April bookkeeping report finalized. She will share that later. She is also waiting for an invoice/ statement from Brennin about the lost warrants. Don moved to approve the financial report as submitted: CCB account, income; tax revenue $581,628.95, interest $10,808.97; debits $110,925.05; account balance: $8,367,637.05. Approved for payment: #1263 CCAS projects $15,661.16; #1264 CCAS projects and meals $16,718.86; # 1265 CCAS Allocation May $95,000.00; #1266 Skogen Cometto, $152.50 bookkeeping. Investments: CCB CD 100 - $504,121.78 CCB CD-101 - $504,263.5 6 CCB CD-102 - $1,012,054.12 CCB CD - 257 - $1,009,716.32 WY CLASS 01-0038 - $567,347.19 WYOSTAR - $562,061.34 Don moved to authorize Kathy to purchase a 6 month CD in the amount of $1,800,000.00 (the estimate provided by Joel Schell, County Treasurer) that will mature in November 2023 and which will be used for the tax payback in December 2023. Kathy seconded, motion carried. Kathy moved to accept the MOU between Converse County Aging Services and this Board, Don seconded, motion carried. Changes were: November expiration date in even numbered year to coincide with the Board elections and providing financial reports quarterly as opposed to monthly. Nancie stated the projects are basically completed. The cost of the monthly meals was discussed as it pertains to funding. Nancie and Dayna estimated that $900 per month for both centers should cover the cost. CCAS may pay the cost out of their allocation. A decision will be forth coming re: FY 24 budget and how the cost will be handled. There being no further business, the meeting adjourned at 10:30 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District June 12, 2023 Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present: Tim Ricker, Don Luhrsen, Kathy Patceg, Rita Redig and Lucile Taylor. Guests present: Nancie Fink and Dayna Lythgoe, CCAS; Casper Smith, Chairman, CCAS Board and Jeri Philbrick. Don moved to approve the minutes of May 8, 2023, Kathy seconded, motion carried. Kathy reviewed the financials. She will visit with CCB about the stop payment fee. Lucile moved to approve the financial report as submitted: CCB account, income; tax revenue $694,842.37, interest $10,262.89; debits $1,912,006.36 (this number includes the $1.8 million that was invested in a CD for the true up payment in Dec); account balance: $7,160,735.95. Approved for payment: #1268 Brennin Clark Website $35.00; #1269 Atlas Office Stamps $265.05; #1270 CCAS meals $846.00; #1271 CCA S Allocation June $95,000.00; #1272 Skogen Cometto, $127.50 bookkeeping. Investments: CCB CD 100 - $504,121.78 CCB CD-101 - $504,263.58 CCB CD-102 - $1,012,054.12 CCB CD - 257 - $1,012,054.12 CCB CD - 466 - $1,800,000.00 WY CLASS 01-0038 - $569,760.01 WYOSTAR - $563,807.99 Kathy stated the auditors requested an increase to $22,000 for FY 24. The budget will reflect that change. The bookkeeping services have not provided a cost for FY 24. Don seconded, motion carried. Tim asked Lucile to discuss the true-up with the oil & gas industry and how the payback is determined. Lucile stated, the payback, per law, covers our mill levy of 2 in FY 21, the revenue distribution that the oil and gas industries paid to us was around $7.3 million in FY 23 and it was an estimate. Keeping the mill levy at 1.57 (from FY 23) would have caused a payback of around $1.8 million. However, keeping the 1.57 mill generated too much revenue; therefore, this board reduced the mill levy to % of a mill for FY 24. That will cause the estimated payback in December 2023 to be around $4.5 million. The payback is the percentage difference between 2 mills and Va mill, which is .625 percent. The law only covers the oil and gas industry, not individuals, corporations, etc. Nancie stated there were no current projects. She reviewed the status of the CCAS budget request for employee insurance which was not funded for FY 24. A lengthy discussion followed about whether to fund, how to fund and any conditions such as the employee's share of the premium, deductible, etc. The board will discuss this budget item at a later meeting. There being no further business, the meeting adjourned at 11:30 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District June 23, 2023 Special Meeting Douglas, Wyoming President Tim Ricker called the special meeting to order at 10:05 a.m. Present were Tim Ricker, Kathy Patceg, Don Luhrsen and Lucile Taylor. Rita Redig was excused. The purpose of the meeting was to reconsider the funding request of Converse County Aging Services for employee health insurance coverage and any other items that would change our FY 24 budget. Lucile stated that CCAS and the senior housing units had all been given our Procurement Policies and Procedures. In that document, the parameters for bidding are addressed. Those policies need to be followed as this Board needs to have accountability for the tax dollars used to fund the entities. Also discussed was the lack of responses to requested information so this Board could address the true cost of insurance. After much discussion, the final outcome for the employee insurance funding was that CCAS will be allowed to use FY 24 funds within their monthly allocation of $125,000 to offer employee health insurance with no restrictions. If that is not possible, CCAS can present a funding request for the next FY that adheres to our Procurement Policies and Procedures. At that time, this Board may also require an employee contribution towards the premium and specific deductibles. This Board will ask for quarterly accountability reports addressing how the $125,000 monthly allocation was spent. There were no additional requests or changes submitted by the senior housing units. The deletion of the shop ($140,000) occurred prior to establishing the proposed budget. There being no further business to come before the Board, the special meeting adjourned at 10:40 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District July 10, 2023 Special Meeting Douglas, Wyoming President Tim Ricker called the meeting to order at 9:55 a.m. Present: Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg, and Lucile Taylor. Guests present: Casper Smith, Chairman, and Peg Wasson, CCAS; Kelly Sishc and Jeri Philbrick. Don moved to approve the minutes of June 12, 2023, and the Special meeting of June 23, 2023, Kathy seconded, motion carried. Kathy stated the bookkeeper did not have the June bookkeeping report finalized. She will share that later. Lucile moved to approve the financial report as submitted: CCB account, income; tax revenue $579,169.55, interest $9,899.81; debits $96,238.55; account balance: $7,653,566.76. Approved for payment: #1273 CCAS $125,000.00 July allocation; #1274 CCAS $6,387.50 projects; #1275 ABC Seamless Gutter (RP 1 & 2) $130,000.00 siding; #1276 Douglas Housing Authority $23,276.27 locks; #1277 Lucile Taylor $78.00 PO Box rent; #1278 Kathy Patceg, $49.00 printer cartridge. Investments: CCB CD 100 - $504,121.78 CCB CD-101 - $508,514.57 CCB CD-102 - $1,019,357.55 CCB CD - 257 - $1,009,716.32 CCB CD - 466 - $1,800,000.00 WY CLASS 01-0038 - $572,135.27 WYOSTAR - $566,720.28 Don moved to approve the FY 24 Budget as stated at the Public Hearing, Kathy seconded, the motion After discussion and with minor changes, Rita moved to approve the revised Mission and Vision Statement, Kathy seconded, motion carried. Changes were needed when the law changed to add senior housing units. Lucile will distribute it at the next meeting. Don moved to approve the contract with Skogen, Cometto, and Associates for bookkeeping services at a cost of approximately $5,300 for FY 24, Kathy seconded, motion carried. Lucile moved to approve the contract with Porter, Muirhead, Cornea, and Howard for accounting services at a cost of $22,000 for FY 23, Rita seconded, motion carried. Casper Smith, Board Chairman, CCAS, stated the preliminary work has started on the two building projects (expansions) for the Douglas Senior Center. He stated the food warmer was on its way to the Douglas Senior Center kitchen. Kelly Sishe felt a meeting should be held between CCAS, Riverside Plaza, and this Board to get more info on the Douglas Senior Foundation. Jeri Philbrick provided some history on that foundation. There being no further business, the meeting adjourned at 10:50 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District August 14, 2023 Special Meeting Glenrock, Wyoming Vice-President Don Luhrsen called the meeting to order at 10:00 a.m. Present: Don Luhrsen, Kathy Patceg, Rita Redig, and Lucile Taylor. Guests present: Nancie Fink and Dayna Lythgoe, CCAS; Casper Smith, Chairman, and Peg Wasson, CCAS Board; Bob McCormick, Barber Apartments. President Tim Ricker was excused. Kathy moved to approve the minutes of July 10, 2023, Rita seconded, motion carried. Kathy reviewed the financials. No financials were available from our accountant, but Kathy will provide that soon. Kathy noted the $0.10 discrepancy (shorted) in the payment to Douglas Housing Authority. The DHA can bill us later for that discrepancy or pay themselves. Lucile moved to approve the financial report as submitted: CCB account, income; tax revenue $371,440.23, interest $10,501.09; $30.00 reversal of stop payment fees; debits $472,253.27; account balance: $7,563,284.81. Approved for payment: #1286 CCAS Aug Allocation, $125,000; #1285 CCAS projects, $18,169.34; # 1280 Prairie Pell Window, GHA, $130,072.50; #1282 Cost Plus, GHA, $9958; 1287 Wyatt Electric, GHA, $2400; #1279, Rapid Fire, RS 1, $8,645; # 1283 Rapid Fire, RS 1, $69,160; #1284 Don's Mobile Carpet, RS 1, $25,551.07; #1279, Rapid Fire, RS 2, $28,645; #1281 Kathy Patceg, Stamps, $66; #1288 Skogen Cometto, Bookkeeping $150; #1289 Douglas Budget, Legal $171; #1290 PMCH, Audit progress, $5000. Investments: CCB CD 100 - $504,121.78 CCB CD-101 - $508,514.57 CCB CD-102 - $1,019,357.55 CCB CD - 257 - $1,018,653.00 CCB CD - 466 - $1,800,000.00 WY CLASS 01-0038 - $574,639.65 WYOSTAR - $567,535.90 Kathy discussed the required training for board members. Lucile said that Karen Rimmer, County Clerk, had just emailed an option that would only require 4 hours. More discussion will follow later and we will pursue options. Nancie stated the Chili Cook Off was a huge success. Rita provided data regarding the purchase of market sale animals as compared to the cost of store bought meat. There being no further business, the meeting adjourned at 11:12 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District September 13, 2023 Special Meeting Douglas, Wyoming President Tim Ricker called the meeting to order at 1:08 p.m. Present were Tim Ricker, Don Luhrsen, Kathy Patceg, Rita Redig, and Lucile Taylor. Others present: Casper Smith, Peg Wasson, and George Smith, CCAS Board; Nancie Fink, CCAS Director; guests: Kelly Sishc, Jeri Philbrick, Cheryl Schwartzkopf, and Barb Morris. Don moved to approve the minutes of August 14, 2023, Kathy seconded, motion carried. Kathy reviewed the financials. Don moved to approve the financial report as submitted: CCB account, income; tax revenue $312,141.53, interest $10,443.01; debits $255,625.41; account balance: $7,630,243.94. Approved for payment: #1291 Kathy Patceg, paper $23.60; #1292 CCAS September allocation $125,000.00; #1293 Kone, elevator, GHS $7,190.00; #1294 TK Elevator, (50% down), DHA, $118,802.59; Investments: CCB CD 100 - $504,121.78 CCB CD-101 - $508,5 14.57 CCB CD-102 - $1,019,357.55 CCB CD - 257 - $1,018,653.00 CCB CD - 466 - $1,818,374.79 WY CLASS 01-0038 - $577,240.99 WYOSTAR - $569,533.21 Lucile seconded, motion carried. After some discussion about the amount of financial paperwork that is copied for each of us for every meeting, the Board decided that each of us can print a scan that Kathy will send via email. She will bring an original to the meeting for signatures and action. Tim asked Lucile to discuss the true-up (payback) of the excess revenue generated from the oil and gas tax revenue. The total payback due November 30, 2023, is $4,578,708.39. The district budgeted $4,562,500, so overall the estimate was short $16,208.39. This board decided to write a check in November for the full amount and then have the County credit us back the property tax revenue that was withheld from our revenue starting with the deposit from July 2023 (deposited to our account by the County Treasurer in August). Nancie stated the projects are at a standstill right now. A new architect was hired to help with the building additions in Douglas. The architect is working with the City of Douglas on zoning and ownership of the land. Tim inquired about meeting with the senior housing units. He was informed that was going to happen at the October meeting so it would reflect on a quarterly basis. Lucile asked about Life Alerts and Nancie explained that they do assist seniors with signing up for alerts - not necessarily through the center, but from various providers that are less expensive. Financial assistance is available should someone need it. In response to a question from the audience about the requirement of an audit being provided to us by the agencies we fund, Kathy responded that non-profit corporations are not required to have audits; however, this Board wants the audits. Those audits are then provided to our auditors so they have data comparisons for the funding we provide. Nancie stated the Senior Centers are to have audits every three years. She also stated that their auditors have the necessary paperwork but haven't submitted the audits to CCAS. She does have a draft from FY 21 (Oct 1-Sep 30, 2021). This Board was asked if funding can be withheld if documents are not provided. Lucile said yes, that can happen. Rita moved to adjourn at 2:05 p.m., Don seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District October 9, 2023 Special Meeting Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:08 a.m. Present: Tim Ricker, Don Luhrsen, Kathy Patceg, Rita Redig and Lucile Taylor. Guests present: Nancie Fink and Dayna Lythgoe, CCAS; Casper Smith CCAS Board; Cheryl Schwartzkopf, new CCAS Board member; Laura Boynton, Riverside Plaza; Della Snelling and Bob McCormick, Barber Apartments, as well as several other citizens. Don moved to approve the minutes of September 13, 2023, Rita seconded, motion carried. Kathy discussed the financials. Joel had not sent out the revenue distribution, so that will be available later. Don moved to approve the financial report as submitted: CCB account, income; tax revenue (none due to true-up), interest $9,959.27; debits $132,213.60; account balance: $7,507,989.61. Approved for payment: 1296 CCAS Projects $13,727.64; 1297 CCAS Oct Allocation $125,000.00; 1298 CNM Plumbing, GHA, Heating & Shower Units $6,000.00; 1295 Douglas Housing Authority, Sentinel Lock & Door $6,722.00; 1299 PMCH, Audit $5,000.00; 1300 Skogen Cometto, Bookkeeper $592.50; Investments: CCB CD 100 - $512,809.25 CCB CD-101 - $513,064.73 CCB CD-102 - $1,027,065.57 CCB CD - 257 - $1,018,653.00 CCB CD - 466 - $1,818,374.79 WY CLASS 01-0038 - $579,789.47 WYOSTAR - $571,520.67 Rita seconded, motion carried. The senior housing units discussed their projects and fiscal years. Riverside Plaza's projects are just getting started. Riverside Plaza 1's fiscal year is April through March; Riverside Plaza II is January through December. Glenrock Housing Authority provided a list of projects completed or currently in the works. Their fiscal year is July through June. There was no report from Douglas Housing Authority. Lucile reminded them that if they get in a financial bind on projects to submit a written request as this board has fund set aside. Or, they can also use funds from one project that cost less than anticipated to fund a different project. Bob McCormick discussed GHA's concern with not being able to pay salaries. Lucile stated that employee salaries and benefits are not allowed according to the law - it's just for projects. She also reminded them that there will be an election in Nov 2024. Lucile stated that this Board had decided to pay our true-up funds to the County in November, $4,578,708.39. Kathy has the invoice from Joel Schell, County Treasurer. Kathy stated the audit is still a work in progress as she provides information to them. Don discussed the required training and stated he had signed up for the October 24th training in Douglas. Cheryl Schwartzkopf invited everyone to the training at the Douglas Senior Center on October 24th Nancie stated the land swap with the City of Douglas has been approved. There are no other projects currently in the works. Tim asked for comments from the public. Don moved to adjourn at 10:55 a.m., Rita seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District November 13, 2023 Special Meeting Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Kathy moved to approve the minutes of October 9, 2023, Don seconded, motion carried. Lucile moved to approve the Treasurer's report: CCB account, income: tax revenue; $344,914.24; interest $10,302.29; debits: $275,844.73; account balance: $7,587,361,41. Approved for payment: #1301: CC Treasurer, Tax True-up, $4,136,566.59; # 1302 Kathy Patceg, office supplies $38.70; #1303 PMCH Audit $17,000.00; #1308 CNA Surety, bonding, $100.00; #1312 Skogen Cometto, bookkeeping services $100.00; #1305 CCAS, Douglas Fryer, $15,000.00; # 1306 CCAS Nov allocation, $125,000.00; # 1310 GHA Prairie Pella $130,072.49; #1311 GHA Doorway of Wyoming $3,294.00; #1307 DHA Sentinel Lock $1,174.50; #1303 Riverside Plaza I, Rapid Fire $41,081.00; #1304 Riverside I and II, Rapid Fire, $58,294.00. Investments: CCB CD 100 - $512,80 9.25 CCB CD-101 - $513,064.73 CCB CD-102 - $1,027,065.57 CCB CD - 257 - $1,027,767.85 CCB CD - 466 - $1,818,374.79 WY CLASS 01-0038 - $582,439.61 WYOSTAR - $573,552.29 Kathy stated she has not received a clear answer about bonding and what is covered. Douglas Housing Authority was approved for additional key work at their housing unit. Debbie Bradley, bookkeeper for Skogen Commetto, will be allowed to have a view only access to our accounts at Converse County Bank. Lucile seconded, motion carried. Don moved to approve the following as additional depositories for the funds of the Converse County Senior Citizens Service District for FY 23: Wyoming Class and WYO-STAR in addition to Converse County Bank (approved Feb 13, 2023), Rita seconded, motion carried. Cheryl Schwartzkopf, CCAS Board member, discussed the new committee that will address the election of board members. She also stated they are looking to increase the board from 5 to 7 members. Lucile will try to finalize the MOUS and have the County Attorney review. She will also look at reviewing the vendor payment policy to state the payments from this Board for the vendors will be sent back to CCAS or the senior housing units who, in turn, will mail them to the vendors. This will allow everyone to track payments. Don moved to adjourn at 11:05 a.m., Rita seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District December 11, 2023 Special Meeting Glenrock, Wyoming Vice-President Don Luhrsen called the meeting to order at 10:00 a.m. Present were Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Tim Ricker was excused. Kathy moved to approve the minutes of November 13, 2023, Rita seconded, motion carried. Rita moved to approve the Treasurer's report: CCB account, income: tax revenue; $440,072.58; interest $7,246.30; debits: $4,522,721.28; account balance: $3,511,959.01. Approved for payment: #1314: CCAS Dec Allocation $125,000; GHA: #1315 Prairie Pella $7738.16; 1316 CNM Plumbing $2021.25; # 1317 Glenrock Housing Authority $94.08; #1318 CNM Plumbing $5569.87; #1319 Integrity Electric $400.00; #1322 CNM Plumbing $918.00; Riverside Plaza #1320 Don's Mobile Carpet $4242.16; #1323 Skogen Cometto, Bookkeeping $180.00; (voided #1303 PMCH Audit $17,000: reissued #1313 PMCH audit $12,000); Investments: CCB CD 100 - $512,809.25 CCB CD-101 - $513,064.73 CCB CD-102 - $1,027,065.57 CCB CD - 257 - $1,027,767.85 CCB CD - 466 - $1,836,937.16 WY CLASS 01-0038 - $585,028.76 WYOSTAR - $575,578.63 Lucile asked if this board had discussed the investments in October. Everyone thought it had been discussed and there were no suggested changes because of the True-up payment of $4.5 million plus in November. Bob McCormick, Glenrock Housing Authority, discussed their request for computers, etc. After much discussion, it was decided that Lucile will check with the County Attorney and Don and HD6 Rep Tomi Strock will visit with the commissioners. Don said that Michelle Huntington and Cindy Porter are the new appointees to the CCAS Board. Kelly Sishc asked this board to consider writing articles to the newspapers to keep the public better informed. Lucile moved to adjourn at 10:45 a.m., Rita seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary

Converse County Senior Citizens Service District January 10, 2024 Douglas, Wyoming President Tim Ricker... Home > General Business > Minutes 2024 Converse County Senior Citizen Service District January 8, 2024 Douglas, Wyoming Converse County Senior Citizen Special Service District's Minutes 2024 President Tim Ricker called the meeting to order at 10:30 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Don moved to approve the minutes of December 11, 2023, Rita seconded, motion carried. Don moved to approve the Treasurer's report: CCB account, income: tax revenue; $454,522.85; interest $5,236.82; debits: $17,046.36; account balance: $3,954,672.32. Approved for payment: District #1323: Skogen Cometto, Bookkeeping $180.00; #1324 Brennin Clark, Website $323.85; #1333 Kathy Patceg, VPN Virus Software $104.90; CCAS #1332 January Allocation $125,000; #1334 CCAS December allocation balance due $124,875.00*; GHA: #1325 Casper Window and Door $8,816.00**; #1326 GHA Computers $1,969.95; #1327 Atlas Premier Copier $2,975.00; #1328 CNM Plumbing $5,157.75; #1329 CNM Plumbing $2,730.00; #1338 Casper Window & Door $1,600**; Riverside Plaza: #1330 Rapid Fire $28,079.00; #1335 Riverside Plaza $907.65; #1337 Comtronix $1646.02; void: #1331 and #1336. (*CCAS #1332, bank deposited check as $125.00; therefore, check #1334 was issued to get the total amount to $125,000 that was approved in Dec;) (** #1325 was approved at $10,416.00; however, that amount did not include an invoice for $1,600 that was overlooked; therefore, check #1338 was issued for $1,600 to bring the total of the two checks to $10,416.00.) I nvestments: CCB CD 100 - $512,809.25 CCB CD-101 - $517,605.70 CCB CD-102 - $1,034,747.46 CCB CD - 257 - $1,027,767.85 CCB CD - 466 - $1,836,937.16 WY CLASS 01-0038 - $587,720.50 WYOSTAR - $577,572.90 R Rita seconded, motion carried. Don moved to keep the same officers through October 2024, Rita seconded, motion carried. Kathy, Rita and Lucile stated they did not intend to run for this Board at the election in November 2024. Updates: CCAS Casper Smith and Cheryl Schwartzkopf provided the following. Heather Hale is the new kitchen manager (cook) in Douglas, Linda McGuire will be the bookkeeper and Kristen Shaw will be the Douglas Site Manager. A site manager for Glenrock has not been named. Cheryl stated there are building issues with water leakage downstairs at the DSC and flooding issues plus wall movement in the basement of the GSC. Riverside I and II Laura Boynton stated the fire alarm and suppression projects are complete. The cooling system project in both units is in progress. She asked for a budget amendment using leftover project funds for painting of the pipes, removal of the trash compactor by Blackburn, and sidewalk repair for RS I. She will get bids and/or quotes. GHA: Bob McCormick reviewed projects. The generator is on hold until testing is done; GHA will need approximately $48,000 to fix siding issues. He is asking his board for approval and it may be a budget request for the next FY. He stated the wall and hallway between GHA and the Glenrock Senior Center need to be fixed as it is too steep and possibly could be a shared project. Lucile said it would be better for this project to be under one entity and not shared. DHA Kathy Johnson was ill so did not attend. She relayed that the elevator project should start soon. Rita moved to ratify the request of GHA to use leftover funds of up to $5,500 for the purchase of computers and a printer, Don seconded, motion carried. Lucile moved to approve the CY 2024 board meeting dates, Don seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Janaury Converse County Senior Citizen Service District February 12, 2024 Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg (via conference call) and Lucile Taylor. Kathy moved to approve the minutes of January 8, 2024, Rita seconded, motion carried. Lucile moved to approve the Treasurer's report: CCB account, income: tax revenue; $691,550.12; interest $5,815.88; debits: $279.116.87, account balance: $4,372,921.45. Approved for payment: District #1339 CCAS Feb allocation $125,000; #1334 (in Jan minutes); #1349 Skogen Cometto bookkeeping $615.25; GHA: #1340 KONE $7,190.00; $1342 Atlas Stand $150.00; #1342 CNM Plumbing $7,500,00; #1343 CNM Plumbing $5,160.00; 1344 D&N Construction $1,300.00; #1345 Wy Blinds & Shutters $6,198.60; #1338 Integrity Electric (in Jan minutes); Riverside Plaza: #1346 Long Technologies $81,494.00; #1347 307 Disposal $647.70; 1348 Long Technologies $63,099.00; #1337 Comtronix (in Jan min) void: #1335 and #1336; Investments: CCB CD 100 - $512,809.25 CCB CD-101 - $517,605.70 CCB CD-102 - $1,034,747.46 CCB CD - 257 - $1,036,694.26 CCB CD - 466 - $1,836,937.16 WY CLASS 01-0038 - $590,403.08 WYOSTAR - $579,743.83 Lucile discussed possible language for the ballot question which would be: ORIGINAL QUESTION: "Shall the Converse County Senior Citizens Service District be authorized to continue with a maximum levy of 2 mills to be imposed on the taxable property of the district?" (Add); "The funds shall be used to provide services, remodeling, repairs and building updates to the senior centers. In addition, funds may be used as per WSS for repairs, building code updates, upgrades and remodeling for the senior housing units within Converse County." Lucile asked Karen Rimmer, County Clerk, to see if the Legislative Service Office would help with the language. Don moved to accept the Resolution from Converse County Bank insuring our deposits in excess of $250,000 for CY 2024, Rita seconded, motion carried. Updates: CCAS:, Casper stated a contractor was looking at the drainage that is causing seepage into the basement at the Douglas center; Ann Rex stated there was a need for additional transport vehicles; GHA and Glenrock Center: Bob McCormick, Della Snelling and Kristen Shaw (Douglas Site Manager) are looking at drainage issues for the walkway between Barber Appts and the Glenrock Senior Center. Bob stated they had 1 partial quote for $4900 from a structural engineer. Rita suggested the starting point of the covered walkway should be moved to alleviate slope and drainage issues. GHA's request for the following: Intercom system, $9,653.09 (work completed); 5 more new refrigerators $4,390.00; furniture for Common area $22,565.00; TV for Common Area $1888.94 (total $38,479.03) was tabled until the next meeting. Leftover funds from the door/window project would be used. There being no further business, the meeting adjourned at 11:11 a.m Rita moved to adjourn at 11:45 a.m., Don seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District March 11, 2024 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:04 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Kathy moved to approve the minutes of February 12, 2024, Don seconded, motion carried. Don moved to approve the Treasurer's report with an addition from February and to withhold payment on 4 invoices: CCB account, income: tax revenue; $343,826.04; interest $5,681.29; debits: $39,567.40; account balance: $4,402,861.38. Approved for payment: [added to Feb financials: Riverside Plaza U1337 Comtronix $1,646.02); District #1364 Kathy Patceg, print cartridges $60.89; #1366 Skogen Cometto Bookkeeping $400.00; #1352 CCAS Mar allocation $125,000.00; GHA: #1353 GHA (replaces Feb check to Kone) $7,190.00; #1354 Intercom $9,635.09; #1355 Cost Plus Void; #1356 Irwin's Furniture Void; #1357 Best Buy Void; #1358 GHA Window Blinds $324.84; #1359 GHA Showers $200.42; #1360 CNM Plumbing $5,185.00; #1361 CNM Plumbing $2,417.00; 1362 CNM Plumbing $7,947.10; #1363 Moser Energy $28,805.50 #1369 GHA Vyve Internet $11,230; CCAS #1367 CCAS Carpenter Bus Down payment $20,000; #1368 Carpenter Bus 2024 Bus $107,800.00; #1369 Carpenter Bus 2025 Bus $107,800.00; Riverside Plaza: #1364 Mario Builders $17,500.00; Investments: CCB CD 100 - $512,809.25 CCB CD-101 - $517,605.70 CCB CD-102 - $1,034,747.46 CCB CD - 257 - $1,036,964.26 CCB CD - 466 - $1,855,689.02 WY CLASS 01-0038 - $592,898.72 WYOSTAR - $581,874.94 Lucile seconded, motion carrier. Ann Rex discussed the 2 busses for CCAS. She will need checks shortly to pay for the busses. Don moved to write checks now for both and have Ann hold the checks until delivery, Lucile seconded, motion carried. Ann Clement, Director of Programs, Alzheimer's Association, discussed expanding dementia services into Converse County. She is willing to meet with key community partners to discuss possibilities. Lucile stated the Senior District Board can help fund, but the program has to be offered through the senior centers due to WSS restrictions. The four (4) tabled invoices submitted by GHA from the last meeting were addressed. Tim asked if they were an emergency and Della said no. The invoice for the intercom system was approved. Della said she would withdraw the others and put them in the 2025 budget request. Lucile discussed the proposed wording for the ballot question at the Nov 2024 General Election. Rita felt the reference to the WSS is important so try to leave that language in the question. Lucile discouraged changing the ballot language as the district would have to adhere to the changes for the next 4 years. The proposed language will be forwarded to the County Clerk. GHA requested approval for Vyve internet services which will benefit them, the Glenrock Senior Center and surrounding homes. Don moved to approve the invoice and issue a check, Kathy seconded, motion carried. There being no further business, the meeting adjourned at 11:25 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District April 8, 2024 Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Rachel Nelson was introduced as the Glenrock Site Manager for the Glenrock Senior Center. Kathy moved to approve the minutes of March 11, 2024, Rita seconded, discussion: Don said that the minutes should include that Tim would talk to KKTY radio about sharing our successes; motion carried. Don moved to approve the Treasurer's report for March: CCB account, income: tax revenue; $584,180.14; interest $6,158.09; debits: $598,055.82; account balance: $4,395,143.79. Approved for payment: District #1371 CCAS April Allocation $125,000.00; #1376 Skogen Cometto Bookkeeping $427.50; GHA: #1372 CNM $4,105.00; #1373 CNM $5,195.00; #1374 Vyve $11,230.00; #1369 GHA/Vyve $11,230.00; #1375 CNM $14,850.00; Riverside Plaza: #1370 ABC Siding $130,000.00; Checks approved in March: #1367, 1368, 1369. Investments: CCB CD 100 - $521,758.83 CCB CD-101 - $522,186.86 CCB CD-102 - $1,042,486.80 CCB CD - 257 - $1,036,964.26 CCB CD - 466 - $1,855,689.02 WY CLASS 01-0038 - $595,554.79 WYOSTAR - $583,957.07 Lucile seconded, motion carried. General discussion items: CCAS reported they had ordered 55 of the Personal Emergency Response System (PERS) items to provide to seniors and to have on hand. Cindy Porter, CCAS Board, stated the attendance at senior happenings, including meals, has increased tremendously. Della, GHA, stated the screens will be installed soon. Don suggested that it would be nice if the center had wheel carts to loan out. Lucile said that candidate filing for the Special District board will happen in August for names to be on the General Election ballot, which will also include the question if the special district should continue for four (4) more years. There being no further business, the meeting adjourned at 10:32 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District May 13, 2024 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Kathy moved to approve the minutes of April 8, 2024, Don seconded, motion carried. Rita moved to approve the Treasurer's report for April: CCB account, income: tax revenue; $403,702.15; interest $6,116.20; debits: $160,807.50; account balance: $4,644,154.64. Approved for payment: District #1384 CCAS May Allocation $125,000.00; 1383 Skogen Cometto Bookkeeping $265.00; CCAS #1385 TDS $654.72; #1386 High Country Healthwatch $2,435.00; GHA: #1377 CNM $5,060.00; #1378 CNM $5,160.00; DHA #1379 Caya Const $59,535.00; Riverside Plaza: #1380 Don's Mobile Carpet $16,122.00; #1381 ABC Siding $67,200.00; #1382 ABC Siding $65,300.00. Investments: CCB CD 100 - $521,758.83 CCB CD-101 - $522,186.86 CCB CD-102 - $1,042,486.80 CCB CD - 257 - $1,042,486.80 CCB CD - 466 - $1,855,689.02 WY CLASS 01-0038 - $598,137.57 WYOSTAR - $586,040.07 Discussion: Rita asked if the Lifelines could come from the CCAS allocation and Lucile stated they could, but the options and decision were left up to CCAS. Kathy stated our credit card will be cancelled as we are not using it. Everyone voted to approve the change requested by Douglas Housing Authority to do the parapet now using the elevator funds. The elevator funds will not be needed until FY 25 and will be included in that budget. Kathy will submit a revised budget request. Lucile seconded, motion carried. The FY 25 budget requests were discussed. Kristen Shaw, CCAS, requested removal of the $8,000 for trees. Kathy Johnson, DHA, stated the door request is for 1 door on the storage closets and 1 or 2 doors on the other closets in each apartment. The number of doors varies among the apartments. She also discussed the gadgets to put out stove top fires. Don moved to approve the purchase of Lifelines by CCAS, Rita seconded, motion carried. This board will hold a budget work session on Monday, May 20, 2024 at the Douglas Senior Center. There being no further business, the meeting adjourned at 11:45 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District June 10, 2024 Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:08 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Luciie Tayior. Kathy moved to approve the minutes of May 13, 2024, Don seconded, motion carried. Lucile moved to approve the Treasurer's report for May: CCB account, income: tax revenue; $408,151.81; interest $6,508.20; debits: $279,531.72; account balance: $4,779,282.93. Approved for payment: District #1389 CCAS June Allocation $125,000.00; CCAS #1390 Van, Glenrock $88,135.00; GHA: #1394 CIIVI $5,220.00; #1395 CNM $15,304.00; DHA #1393 Caya Const $59,535.00; Riverside Piaza: #1391 Long Technologies $12,365.00; #1392 Long Technologies $58,892.00; Investments: CCB CD 100 - $521,758.83 CCB CD-101 - $522,186.86 CCB CD-102 - $1,042,486.80 CCB CD - 257 - $1,046,142.10 CCB CD - 466 - $1,874,220.49 WY CLASS 01-0038 - $600,813.22 WYOSTAR - $588,158.63 Don seconded, motion carried. Discussion: The transition of invoices for the next FY was discussed. It was decided that if the invoices were presented timely and carried a date of July 1 or later, they could be processed at the July 8th meeting. This should help with down payments or other invoices on FY 25 projects. Otherwise, the normal procedures will be followed. Rachel stated that CCAS is receiving a steady supply of the Lifelines for new customers. Casper stated he will get with Kristen about the architects' delays in getting a design for the additions to the Douglas Sr. Center. Lucile said that $16,646 has already been paid for this project. Cheryl suggested repainting the Douglas center. She passed out the plans for the Glenrock Center's hallway that connects to Barber Apartments. Lucile asked if CCAS's minutes could be distributed to the Senior Citizen Service Board members. Don asked how many attended the Alzheimer's informational meeting and could he get the notes? Casper said Kristen attended and he will see if she took notes. There were about 18 who attended the meeting The changes in meals at both senior centers were discussed. Originally, the board thought they could serve the same meals at both centers, but the taste of each center varies from the other center, so that didn't work well. Overall, everyone had compliments on the food at both centers. There being no further business, the meeting adjourned at 11:08 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District July 8, 2024 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:19 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Rita moved to approve the minutes of June 10, 2024, Don seconded, motion carried. Lucile moved to approve the Treasurer's report for June: CCB account, income: tax revenue; $276,741.65; interest $6,324.66; debits: $293,194.00; account balance: $4,769,175.04. Approved for payment: District #1415 Skogen Cometto Bookkeeping $212.50; #1416 Douglas Budget PHA $544.00; #1417 USPO Rent $84.00; CCAS # 1400 Allocation $125,000.00; #1401 Freezer $9,152.84; # 1402 CCAS Link Proj $6,279.84; #1403 Link Proj $8,000.00; #1404 Link Proj $3,000.00; GHA: #1396 CNM $12,500.00; #1397 CNM $5,170.00; #1398 CNM $8,980.00; #1399 CNM $1,380.00; #1411 ABC Seamless $76,235.00; #1412 Cost Plus $4,390.00; #1413 Cost Plus $13,508.00; #1414 Kone $49,190; Riverside Plaza: #1405 R Stones Electric $240,230.75; #1406 Paquette Family $6,800.00; #1407 Casper Cameras $3,753.75; # 1408 Casper Cameras $3,768.75; # 1409 Stoner Lawn $11,250.00; #1410 Cogar Mechanical $49,150.00. Investments: CCB CD 100 - $521,758.83 CCB CD-101 - $526,859.36 CCB CD-102 - $1,050,369.71 CCB CD - 257 - $1,046,142.10 CCB CD - 466 - $1,874,220.49 WY CLASS 01-0038 - $603,418.60 WYOSTAR - $590,319.61 Don seconded, motion carried. Don moved to approve the Audit Request Response for Riverside Plaza #1, Rita seconded, motion Don moved to approve the Audit contract with PMCH for FY 24 as submitted, Rita seconded, motion Don moved to approve the bookkeeping services contract for FY 25 with Skogen Cometto & Assoc with the one item struck as they don't submit that report, Rita seconded, motion carried. Don moved to approve the additional FY 25 funds for Converse County Aging Services, roofs for both centers, $119,000.00. Kathy seconded, motion carried. Don moved to adopt the FY 25 budget with the additional $119,000 in funds for CCAS, Rita seconded, motion carried. The adopted budget with signatures is attached. Rita inquired about the justification for the CCAS allocation. Lucile stated that was still needed, but financial reports were needed. A financial report was submitted by CCAS for May 2024, but prior to that, they weren't available in an acceptable format. This board needs a specific report on what the $125,000 funded in the previous month. There is an additional $75,000 per month in allocation, but that cannot be accessed until there is justification by CCAS. A discussion followed about opportunities to let the public know of what has been accomplished with the tax dollars. Ideas were WSF float, pass out brochures, articles in the newspaper, and do a mailing with pics of the most popular updates. Tax dollars CANNOT be spent to state vote "Yes", it can only be informational. Kim Hiser inquired about busses. Cheryl Schwartzkopf stated that they needed some information from Ann Rex. A restricted budget of $300,000 was included by Lucile in CCAS' FY 25 budget request pending a discussion with CCAS. Kelly Sishc discussed her concern with tax dollars going to a private business. To everyone's knowledge, that is not happening. There being no further business, the meeting adjourned at 10:52 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District August 12, 2024 Glenrock, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Kathy moved to approve the minutes of July 8, 2024, Don seconded, motion carried. Lucile moved to approve the Treasurer's report for July: CCB account, income: tax revenue; $236,758.40; interest $6,101.32; debits: $698,586.09; account balance: $4,313,448.67. Approved for payment: CCAS #1419 Allocation $125,000.00; #1420 Additional Allocation $75,000; #1421 Hallway Link $13,233.50; #1422 Landscape $4,000; #1423 MySenior $5,000; #1424 Garage $3,000; Riverside Plaza: #1425 Cogar Mechanical $49,150; #1426 7 Stones Electric $118,285.35; #1427 Asphalt Doctors $5,413.61; #1428 Sage Landscaping $7,000; #1429 Paquette Family $6,800.00; #1430 Casper Cameras $3,753.75; #1431 Cogar Mechanical $35,345; RP 2: #1433 Casper Cameras $3,768.75; #1434 Asphalt Doctors $2,757.68; # 1435 MAC Equipment $42,900; DHA #1437 Caya Const $330,000; #1438 Marlo Builders $65,000; GHA: #1431 Irwin's $14,000; #1432 Short Power $351.49. Voided checks: #1418; Stopped payment #1381 ABC (wait until project is complete and approved, then reissue). Additional Check: #1439, CCAS Grant for $350,000. Investments: CCB CD 100 - $521,758.83 CCB CD-101 - $526,859.36 CCB CD-102 - $1,050,369.71 CCB CD - 257 - $1,055,401.17 CCB CD - 466 - $1,874,220.49 WY CLASS 01-0038 - $606,126.99 WYOSTAR - $592,530.80 Kathy received 3 additional invoices from CCAS. CCAS will pay those from their allocation. Lucile cautioned everyone to complete the information on the perjury stamp as that is the responsibility of the agency that requested the service or product. She suggested if they were not complete when submitted, then no payment should be authorized. Rita moved to approve the additional $17,000 budget request of Douglas Housing Authority for drop-in sinks to be installed, Kathy seconded, motion carried. The additional funds will come from unspent funds or the reserves. Cheryl Schwartzkopf, CCAS Board of Directors, provided financial statements and stated they would provide them monthly. She also requested a $350,000 grant to sustain them financially while they get a handle on their financials, lack of grant income and other concerns. Lucile reiterated the importance of providing information as to the expenses covered by the allocation which has been approved and increased by $75,000 to $200,000 monthly. Lucile moved to authorize the $350,000 grant, Don seconded, motion carried. Funds will come from the Reserve Fund. There being no further business, the meeting adjourned at 11:15 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District September 9, 2024 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:03 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor (via conf call). Kathy moved to approve the minutes of August 12, 2024, Rita seconded, motion carried. Don moved to approve the Treasurer's report Aug: CCB account, income: tax revenue, $147,7336.63; interest $4,968.83.00; debits: $1,252,069.09; account balance: $3,242,890.54 Approved for payment: District #1440 Skogen Cometto Bookkeeping $396.55; #1450 Skogen Cometto Bookkeeping $1, 018.70; CCAS #1441 Allocation $200,000.00; #1442 Generator $76,694.10 #1443 Douglas Garage $3,000.00; #1444 Barber Apt Link $7,627.50; DHA #1447 Washing Machines $8,205.00; GHA #1448 CNM $7,000.00; #1449 CNM Thermostats $34,000.00; Riverside Plaza: #1445 ABC Seamless $67,200.00; #1446 7 Stone Electric $71,777.00; Investments: CCB CD 100 - $521,758.83 CCB CD-101 - $526,859.36 CCB CD-102 - $1,050,369.71 CCB CD - 257 - $1,055,401.17 CCB CD - 466 - $1,894,297.76 WY CLASS 01-0038 - $608,835.17 WYOSTAR - $594,930.42 Rita moved to approve the F32 Survey report, Tim seconded, motion carried. Don moved to approve the Annual Report Summary which requires us to have an audit, Rita seconded, motion carried. Kathy stated that it may be time to hire a bookkeeping firm to do the tasks she currently does. With the addition of the housing units, the workload has increased. Our current bookkeeping firm (Skogen Cometto), Leonard Holler and Lucile were discussed as options. Della asked to remove the emergency generator request for Glenrock Housing Authority until more information is available. Don asked Tim if he could get the PSA done with the Radio Station about the projects this board has funded. Lucile will get with Matt about a flyer. Kathy moved to go into Executive Session per WSS regarding the purchase of land, Don seconded, motion carried. The regular meeting reconvened at 11:13 a.m. Lucile moved to authorize Tim, Don or Lucile to act on behalf of this Board in making an offer on the land that is in the best interest of the special district, Kathy seconded, motion carried. All board members were in agreement to pursue. There being no further business, the meeting adjourned at 11:20 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District October 13, 2024 Glenrock, Wyoming Pesident Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Don Luhrsen, Rita Redig, Kathy Patceg and Lucile Taylor. Don moved to approve the minutes of September 9, 2024, Rita seconded, motion carried. Lucile moved to approve the Treasurer's report for September: CCB account, income: tax revenue; $265,554.72; interest $4,106.17; debits: $488,858.89; account balance: $3,023,692.54. Approved for payment: CCAS #1451Medical Alert $6,000; #1452 Generator $1,500; #1453 Glenrock Wall $3,200; #1454 Douglas Garage $2,422.50; #1455 Glenrock Wall $550; #1456 Tree removal $2,250; #1457 Hall Ramp Asbestos $390; #1458 Oct Allocations; DHA #1463 CAYA Stucco $192,000; #1464 Chris Edmunds Parking Lot $11,384; #1466 CAYA Roof Drain $25,000; GHA: #1459 Gary's Locksmith door handles $11,132; # 1460 CNM Heat Pumps $106,600; #1461 CNM Thermostats $3,145; #1462 Montana Shed $8,815.97: Special District: #1467 CC Treasurer, Tax Refund $2,269,022.94; # 1468 PMCH Partial Audit $15,000; Voided checks: #1465; Investments: CCB CD 100 - $532,555.66 CCB CD-101 - $531,573.67 CCB CD-102 - $1,058,312.23 CCB CD - 257 - $1,055,401.17 CCB CD - 466 - $1,894,297.76 WY CLASS 01-0038 - $611,412.03 WYOSTAR - $597,151.17 Don seconded, motion carried. Lucile discussed cashing in the older two CDs at CCB to meet upcoming expenditures. Kathy will get with CCB to check out the logistics. Bruce Jones discussed possible funding needed for plumbing issues found in the apartments at Irwin Towers. The cost could be around $1,000 per unit and there are 49 units. A question was asked if HUD could possibly fund this project. Don moved to set aside $49,000.00, Kathy seconded, motion carried. The funds would come from the reserves. This Board's purchase of the Todd Taylor property was discussed. The walk through will be October 24, 2024. Ideas for usage were put forth. The property is being conveyed to CCAS. Cheryl Schwartzkopf said that Tara Davidson from Douglas and Joleen Warren from Glenrock are the two new CCAS board members. Della said that GHA is asking for new bids on their emergency generator project. Don provided the Resolution that the Clerk's Office and Commissioners will initiate after the election which generally restates the outcome. There being no further business, the meeting adjourned at 11:00 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District November 14, 2024 Douglas, Wyoming President Tim Ricker called the meeting to order at 10:00 a.m. Present were Tim Ricker, Don Luhrsen (via conference call), Rita Redig, Kathy Patceg and Lucile Taylor. Guests present (new board members taking office); Carolyn Lehner, Cindy Sheridan and JB Wollen. Don moved to approve the minutes of October 14, 2024, Kathy seconded, motion carried. Rita moved to approve the Treasurer's report for October: CCB account, income: tax revenue; $230,367.03; interest $2,494.23; debits: $488,858.89; account balance: $615,141.39 Approved for payment: CCAS #1469 Hall ramp $28,248.25; # 1470 Hall Wall stabilization $440.80; #1471 Hall Ramp $969.00; #1472 Hall Ramp $1,522.58; #1473 Douglas Garage Design $1,000; #1474 Glenrock Wall Stabilization $33.50; #1475 High Country Monitors $1,104.30; #1476 All Service Generator $7,464.53; #1477 My Senior $5,000; #1478 Bus Security Cameras $5.30; #1479 Allocation $200,000; DHA None; Riverside Plaza: #1485 Hot water pumps $2,182.00; #1484 Hot Water pumps $6,560.00; #1486 Stones Retaining Wall $2,125.47; GHA: #1480 Log Replacement $3,913.75; # 1481 Carpet Commons Area $18,117.50; #1482 Kone Elevator $49,190; #1483 Pneumatic Thermostats $13,771; Special District: None: Voided Check #1428 Sage Landscaping $7,000. Investments: CCB CD 100 - $532,555.66 CCB CD-101 - $531,573.67 CCB CD-102 - $1,058,312.23 CCB CD - 257 - $1,064,844.84 CCB CD - 466 - $1,894,297.76 WY CLASS 01-0038 - $613,951.82 WYOSTAR - $599,487.51 Lucile seconded, motion carried. The Board provided info to the new board members about the history of the mill levy, True-Up to the oil and gas industry, and the $4 million required to be earmarked for funding the senior housing units. The $4 million went away after the general election on Nov 5th, but our auditors will still have to account for it as of July 1, 2024. Rita moved to approve the Treasurer's report pending the request of Riverside Plaza to have the Special District pay 3 invoices ($10,867.47) that were not in the budget, Lucile seconded, motion carried with Don opposed. Note: funding for the Riverside Plaza projects will come from the checking account that had excess tax revenue of over $2 million for October. In addition, the payment for the land purchase will come from the checking account as opposed to cashing in a CD as previously planned. Rita stat ed that an assisted living is very much needed and for the others to be aware of that and try to find a solution. Don moved to accept the FY 24 Audit from PMCH, Rita seconded, motion carried. Reports: GHA: Della stated many projects have been completed and others are moving along. No further news on the generator. The parts for the elevator are in, but it will wait until spring due to residents' access. Riverside Plaza: Laura provided information on the request to pay 3 invoices that were not in the budget. She also said many projects were complete. (The SD Board approved payment of the invoices.) CCAS: Kristen said the compaction for the hallway has been completed and discussed other projects. The new board members, Carolyn Lehner, Cindy Sheridan and JB Wollen, took their Oaths of Office. Election of officers will be held at the December meeting. There being no further business, the meeting adjourned at 11:01 a.m. Tim Ricker, President Lucile K. Taylor, Secretary Converse County Senior Citizen Service District December 9, 2024 Glenrock, Wyoming The meeting was called to order by President Tim Ricker. Present were Tim, Ricker, Don Luhrsen, Cindy, Sheridan, Carolyn Lehner, and JB Wollen. Also present were past board members, Kathy Patceg and Lucille Taylor. The agenda of the meeting was reviewed and no changes were made. Election of Officers for 2025 were held: Tim Ricker nominated Don Luhrsen for President, second by JB Wollen, Passed unanimous. Cindy Sheridan nominated JB Wollen for Vice President, second by Carolyn Lehner. Passed unanimous. Don Luhrsen nominated Cindy Sheridan for Secretary, second by Tim Ricker. Passed unanimous. Cindy Sheridan nominated Carolyn Lehner for Treasurer, second by Don Luhrsen, Passed unanimous. President Don Luhrsen took over the meeting at this point with a thank you to Tim Ricker for his years of service to the board as President and the commitment he’s made to the seniors and community on the board. The board also thanked Kathy and Lucille for the excellent commitment and knowledge they have brought to the board and service to the seniors. Carolyn moved and Cindy seconded that we approve the November minutes. Universally accepted with a question from JB that will addressed in the meeting later. Cindy moved to approve the treasurer’s report for November, 2024. Approved for payment: #1487 Final Audit Bill $8,000.00 #1488 CCAS Handicap doors $57,356.18 #1489 CCAS Locking door Entry $763.68 #1490 Handicap Doors $1414.00 #1492 CCAS B-Pers $1,108#1493 CCAS PH 1&2 Buildings $30, 800.00 #1494 CCAS Roof on Center $173,910.00 #1495CCAS Hall Ramp $4,800.00 ##1496CCAS Hall Ramp $633.50 #1497 CCAS Wall Stabilization $333.50 #1498 Wall Stabilization $200.00 #1499 CCAS Wall Stabilization $1,360.25 #1500 CCAS Allocation Security Cameras $5,215.00 #1506 Glenrock Housing Authority Security Cameras $5.215.00 #1504 Glenrock Housing Authority Project $460.00 #1505 CNM Glenrock Housing Authority Pneumatic thermostat Heat project $460.00 #1503 Douglas Housing Authority Marlo Builders Closet Doors $30,000.00 Riverside Plaza 1 No invoices Riverside Plaza 11 No invoices 1501 Void 1502 Void Investments: CCB CD 100 - $532,555.66 CCB CD-101 - $531,573.67 CCB CD-102 - $1,058,312.23 CCB CD - 257 - $1,064,844.84 CCB CD - 466 - $1,914,490.13 WY CLASS 01-0038 - $613,951.82 WYOSTAR - $597,151.17 The bookkeeper’s report had not been received as of the board meeting. Jim Fletcher was introduced to the board. He is the new director of the Senior Centers in Douglas and Glenrock. His first day of hire is December 9, 2024. He moved from Red Lodge, Montana. BUDGET ACCOMPLISHMENTS- Barber Apartments Elevators installed in Hoover Hall-other side will be done next year Shed installed -rock wall will be finished next year Barber (cont) Restroom installed basement floor Pneumatic thermostats installed Ranges and Refrigerators installed Lift chairs installed Locksmith work completed CCAS Security Cameras installed in vehicles Hallways completed Fire doors installed Roof complete Glass on front door fixed Lights on parking lot installed Awning and Roof for Glenrock installed Basement Painted in Glenrock Landscape cleanup completed Ceiling and lights replaced in Glenrock basement still in process NO REPORTS WERE RECEIVED FROM IRWIN TOWERS OR RIVERSIDE PLAZA 1-2 Employees are parking on the new property freeing up parking at the Senior Center in Douglas. The buses are using the garages at the new property. Discussion was made of overpayment by the Converse County treasurer to the Senior Citizens District. We will take the money out of a CD to repay the overpayment to Joel. Don and Carolyn will make the arrangements after the change in the account signatures have been made. Memorandum Of Understanding was signed and approved by President Don Luhrsen and attested by Cindy Sheridan in agreement with Converse County Senior Citizen Service District signed by President Ann Rex. This agreement must be signed every other year. OPEN DISCUSSION Cheryl informed the board that Kristen Shaw resigned and that they hired Jim Fletcher. One board member resigned and they may not replace her. Kathy Patceg commented that our board is not responsible for hiring, staff, or boards, but it is good to know what is going on. Cindy asked Kathy about the previous few months minutes when there was a suggestion about having a bookkeeper taking over the task of the books for the board, due to the time commitment that she stated she had been making as treasurer. Carolyn said she worried about what would happen if there would come a point that there was not someone on the board with bookkeeping knowledge or if she isn’t available for some time. Don asked her to see how it is going and we would address it later. Kathy said there are funds available to pay someone to do it. Tonya Rafferty from Awaking Healing Concierge Nurse LLC approached the board to introduce us to her new business that she is opening soon in Douglas and Dr. Kerr is her sponsor. JB motioned to adjourn the meeting, Tim seconded. All approved. Meeting adjourned at 10:55 Don Luhrsen, President Cindy Sheridan, Secretary

Converse County Senior Citizens District Board January 13, 2020 Converse County Courthouse Members Present: Bill... Home > General Business > Minutes 2020 Converse County Senior Citizen District Board January 13, 2020 Converse County Courthouse Members Present: Bill Canaday, Kathy Patceg, Ron Yates, Tim Ricker, and Joanne Desmarais Others Present: Nancie Fink, Casper Smith, Sam Evans, Brian Shepard Mary Stewart, Douglas Budget Meeting called to order by Tim at 10:00 AM. Minutes of the last meeting were read by Bill and approved by all. Joanne stated that she is having problems setting up the website due to internet access. Joanne also needs copies of all the minutes and financial reports for the last 2 months to post to the website. FINANCIAL REPORT: Kathy passed out a bank statement and everything is okay at the bank. There were three invoices received from the Center: $50,000 for wants and needs, $50,000 for January allocation, and $100,000 for home delivery vehicles with the balance for this statement of $884,564.75. Another check of $176,885.13 has come in from the Mill Levy that will be included in next month’s balance. Ron made a motion to accept Financial Report and seconded by Joanne and approved by all. NANCIES REPORT: Nancie reported that she ordered two food delivery trucks $50, 554.75 each, delivered. Work on heating and cooling has started and it was found that there is a need to add additional insulation due to a 30% loss of heat from the attic in Glenrock with a bid of around $6,000 to correct that. Nancie will present the needs to the board at their next meeting. Bids for flooring and painting of the card room in Douglas and by adding ceiling fans so there will be additional lighting and some air movement. There is a need for windows that open. Some of the things will be done by the handyman for centers. There is a bid for a walk-in cooler for around $38,000 not including the electric and contractor changes needed for a total around $50,000. OLD BUSINESS: Casper Smith talked about contacting a person about the generator and has not heard back from them and will contact someone different if needed. There needs to be a maintenance program to keep the system up to date. The parking lot is tabled until spring. Tim talked about the New Year’s meals and adding extra money toward meals during holidays. Bill made a motion to give additional money if needed for meals during holidays or special events and seconded by Ron and passed by all. Nancie reported that the newsletter printing will be done inhouse and is being done soon. Casper Smith said things are moving along to enhance the lives by doing updates as recommended by Nancie. Kathy talked about the amortization schedule for the loan from the county Commissioners for $360,000, $321,000 went to IRS and $39,000 stayed with the District for startup funds. We need to start payments or pay off the entire loan and save on interest of around $8,000. A motion was made by Joanne to pay the loan off so we save on interest and second by Ron and passed by all. NEW BUSINESS: Discussion on new electronic signs needed for both centers to inform the public about how money is spent and events happening in centers. Nancie said she will get Wendy started on getting the signs. Kathy brought up the updated investment fund policy form from Joel. Tim and Kathy will talk to the bank and find out additional information. OPEN DISCUSSION: District training will be Wednesday January 15th 10:00 – 1:00 at Ag Building in Casper and all will attend. All members are needed for signing of check and members will go to the bank to get signers okayed. A motion was made by Bill and seconded by Ron to get necessary equipment for Joanne to have access to the internet for developing the website. Approved by all. Motion made to adjourn and passed by all. Respectfully submitted by Bill Canaday Next meeting on February 10th at Glenrock Library meeting building. Approved 2/10/2020 Converse County Senior Citizen Special Service District's Minutes 2020 January Converse County Senior Citizen District Board February 10, 2020 Douglas Court House Members Present: Tim Ricker, Bill Canaday, Joanne Desmarais, Kathy Patceg, and Ron Yates Others Present: Nancie Fink, Deb Cathcart, Sam Evans The meeting was called to order by Tim at 10:00 AM. Minutes of the last meeting were read by Bill and approved by all. FINANCIAL REPORT: Bank statement was handed out by Kathy showing deposits and checks. There is a new deposit and check that was not on the statement will be added to the bank balance sheet on the next statement. Kathy will add additional information to the minutes for corrections. Motion made by Bill and seconded by Ron to accept the report. Passed by all. NANCIE FINK REPORT: She is meeting with an architect today for remodeling in Douglas to start the project. The newsletters are being printed and will be out soon. Some did go out with some names omitted and she will make any corrections necessary. The card room floor, ramp, and painting in Douglas is almost complete. The contractor said the new floor could be put over the carpet glued on the concrete that was there. The floor has a 25-year warranty. The Queen of Hearts in Douglas went for $5,125 and the half that went to the center paid for the card room. Nancie knows nothing about the generator and what’s happening. There was discussion about how the center might be part of the city’s emergency plan. OLD BUSINESS: Sam Evans discussed the cost of digital signs and was told the cost would be about $100,000. Bill discussed his conversation with the sign company and found out that the cost would be between $85,000 and $100,000 for two signs 4’ by 6’, doubled sided, training and colored two-sided. Bill and Sam will do some of the leg work to move this sign project forward. Nancie will have to fill out paperwork and meet with whoever to get information for the project completed. The new vehicle for food service is coming and Nancie will find out when the delivery date will be. Joanne now has the ability to work on the internet so the website can be completed soon. Joanne showed members what is on the site as of today. Conversedistrict.com is the name of the website. Sam Evans talked about heating and plumbing and there is $44,000 from Daniel’s fund which was used first and an additional amount for $63,000 with additional problems with lines from the boiler and the boiler was okay. Nancie will make an invoice for the money requested. Bill made a motion to provide monies to complete the heating and cooling project with an invoice that itemizes a list from Nancie for a lump sum and seconded by Ron. Passed by all. Sam reported that the final price for the walk-in cooler is $46,885.55. A motion was made by Kathy and seconded by Joanne to increase the monthly allocation from $50,000 to $75,000. Passed by all. A motion was made to adjourn and seconded at 11:20 and passed by all. Nancie will provide a financial report to the board. Respectfully submitted, Bill Canaday Next Meeting on March 9, 2020, at 10:00 at Converse County Courthouse- 107 North 5th Douglas. Approved March 9, 2020 February Converse County Senior Citizen District Board March 9, 2020 Douglas Courthouse Special District Board : Tim Ricker, Kathy Patceg, Ron Yates Management Board: Nancy Fink, Sam Evens, Russ Broderdorp Minutes were read by Ron And approved by all. FINANCIAL REPORT: Bank Statement was handed out by Kathy Showing no activity. Motion made by Ron and seconded by Kathy to accept motion. Passed by all. Kathy updated the board about the yearly audit. And reminded us about submitting a budget for next year. NANCY FINK AND SAM EVANS REPORT: Nancy and Sam report on the kitchen rework. A bid has been submitted by Amundsen Associates. Sam stated that this project may exceed budget. Project is ongoing and will be reported at future meetings. Nancy provided the regulations needed for operation of the programs at the Seniors Centers. Nancy will show which regulations pertain to each program. A proposal was put forward that the generator at Douglas was not needed. Management board will research the project and determine if it is necessary to spend funding. Food vans are 4 weeks out for delivery. NEW BUSINESS: Future Training for special districts in Casper March 27th. Special District will study the regulations submitted by Nancy for adoption. Ron Yates Secretary Pro - Tem Ronald S. Yates March Converse County Senior Citizen District Board April, 2020 No meeting in this month due to COVID. April Converse County Senior Citizen District Board May 11, 2020 Douglas Court House Members Present: Bill Canaday, Kathy Patceg, and Ron Yates and Tim Ricker Members Absent: Joanne Desmarais Others Present: Nancie Fink The minutes were read by Bill, Kathy made a motion to accept the minutes as read and seconded by Bill and approved by all. FINANCIAL REPORT: Kathy passed out a balance sheet, bank statement and detailed report for the whole year and stated everything looks good. She stated that the balance sheet does not show last deposit. There is $1,671,512.87 in the bank after the last deposit of $301,420.63. A motion was made by Bill and seconded by Ron to accept the Financial Report and passed by all. Nancie Fink Report: Remodeling is be tabled at this time due to money. The generator in Douglas is being dealt with and it was not setup for an automatic system. There is a bid to have it work for around $8,200 so when power goes out the generator will come on. The food trucks are on the way. Brad from Bar-D Signs, will meet in June with Douglas board for details pertaining to sign for final approval. The new home delivery vehicles have not been paid for, but will be when centers take delivery. The audit has been paid for. Nancie went over costs of work already done. The cooling system has been taken care of and heating is still being worked on. Tim and Kathy will meet with the bank to look at Investment Policy. There is no future training at the time. The Election question will be on the ballot to continue the 2 mills at the primary in August. Joanne, Kathy and Ron will be on the November ballot for reelection to the Board of Directors. Budget by Kathy: Kathy passed out the proposed Budget Worksheet and discussed proposed changes needed for Audit, Yearly Legal, Equipment/Computer, and other necessities. Kathy will also increase the bonding requirement due to the number of funds in the bank account. A motion was made by Bill and seconded by Ron to accept the proposed budget. There was a discussion about paying the Board mileage for meetings and training. Kathy will check with the accountant and the State to see if it is an eligible expense. The motion was made by Ron to adopt the MOU with changes and seconded by Kathy, and passed by all. Nancy will present it to her Board. Motion made by Ron and seconded by Kathy to adjourn the meeting. Respectfully Submitted, Bill Canaday The next meeting will be June 8, 2020, at the Glenrock Library Community Room, 506 South 4th Street, Glenrock, Wyoming Converse County Senior Citizen District Board June 8, 2020 Glenrock Senior Center Members Present: Bill Canaday, Ron Yates, Tim Ricker, and Joanne DesmaraisMembers Absent: Kathy Patceg Others Present: Nancie Fink, Debbie Cathcart Meeting called to order by Tim at 10:00 AM. Minutes of the last meeting were read by Bill and approved by all. FINANCIAL REPORT: Ron presented the bank statement from Converse County bank and Joanne stated that the last deposit was not on the statement and the balance is over 1 million. Motion made and seconded to accept financial report and passed by all. NANCIE’S REPORT OLD BUSINESS: Remodeling of center in Douglas/architect design and numbers still to come. The sign in Douglas is being taken care of by Bar D Sign, they are going to meetings to finalize the project. MOU has been taken care of. The proposed budget was approved by the state and a meeting has been scheduled for June 11th at 4:00 pm to meet with the County Commissions for their approval. Audit contracts to be addressed when Kathy returns. The generator in Douglas is being worked on and cost will be between $10,000 to $15,000 but closer to low end. Nancie Fink: Food trucks will be delivered June 11. New Vehicles/food trucks. Motion made by Joanne to give the center $101,148 on delivery with invoice seconded by Ron and passed by all present. Brad from Bar D Signs will meet with the zoning and planning board in Douglas for final approval. The management working board has a meeting June 18th in Douglas. The report for the Commissions will have a breakdown of how the money has been used for seniors. There are companies looking at parking lots. Sam is looking into the parking lots for a new blacktop. There will be further discussion for parking lots and what will work best for parking. Tim and Kathy talked to the bank about investment policies. The $500,000 can be accessed anytime with no penalty. OPEN DISCUSSION: Joanne needs to have help with the website development. Nancie said she will help Joanne find someone to help her. Motion made to adjourn and passed by all. Respectfully submitted by Bill Canaday Next meeting on July 13th at Converse County Court House Community Room June Converse County Senior Citizen Service District Board July 13, 2020 Converse County Court House Members present: Tim Ricker, Ron Yates, Bill Canaday and Kathy Patceg Members absent: Joanne Desmarais Others Present: Nancie Fink and Sam Evans Meeting called to order by Tim at 10:00 A.M. Minutes of last meeting read by Bill and Kathy motion to accept seconded by Ron and approved by all. FINANCIAL REPORT: Kathy said everything balanced and presented the Reconciliation Detail report showing checks and deposits. Kathy will email bank statements. The $500,000 is invested by the Bank into different Federal Reserve Funds. Ron made a motion to accept and seconded by Bill and passed by all. Old Business: Signs have been approved in Douglas. The food trucks are here. The budget has been approved and Kathy will send the budget to the state. The state will finalize the budget. The mill levy will be changed to 1.25 and does not look like there will be a problem. The generator is finished. Sam has had a contractor look at the core samples and will tell what needs to be done. Bill proposed that money needs to be spent to give contractors money for Design Consulting Fee so an estimate of what is needed to be done and go out to bid. Nancie said the parking lot will go out for bid when Design is ready. Audit contract just needed to be signed. New Business: The association dues and membership to join Wyoming Association of Special Districts will be $1,000. Bill made a motion to join the Wyoming Association of Special Districts of dues of $1,000. Motion was made by Ron and Seconded by Bill to have Ron be the voting delegate and will go to the meeting for voting. Motion passed by all. Claim for Payment will show what is covered and what it is for having an invoice for what money has been used for. Ron suggested that the old vans be traded on new vans and get bids from both Chevy and Ford motor companys. Ron made a motion to get new vans seconded by Bill and passed by all. Ron suggested getting bids for the roof in Douglas done. Tim suggested a sloping roof from front to back. Tim will help look into a one slope roof and find out what is needed for the whole project including protecting the generator so the bids can go out. Bill made a suggestion to get the roof done even if we have to use some of the $500,000 investment money in the bank. Motion made by Ron to pay Bill for ink and Seconded by Tim and passed by all. Motion was made to adjourn by Ron and seconded by Tim and passed by all. Respectfully submitted Bill Canaday July Converse County Senior Citizen Service District Board August 10, 2020 Converse County Court House Members present: Tim Ricker, Ron Yates, Bill Canaday, Joanne Desmarais and Kathy Patceg Others Present: Nancie Fink, Leslee Elliott and Sam Evans Meeting called to order by Tim at 10:00 A.M. Minutes for the Public Hearing Budget Meeting were read by Bill. Motion was made to accept and passed by all. Minutes from the last meeting were read by Bill. Motion was made to accept and passed by all. FINANCIAL REPORT: Kathy passed out a Reconciliation Summary and bank statement showing checks and deposits. Kathy will talk to the bank for clarifications on the statement pertaining to why all finances are on one report. Motion made by Ron seconded by Joanne to accept the report and passed by all. OLD BUSINESS: Nancie stated the sign company wanted half payment to get started and the sign would have to be smaller than first looked at. Kathy said the budget has been approved by the state. Kathy stated that the paperwork is at the Auditor and will meet with her. Kathy will find out the cost for the auditor to complete the F32 report. The generator has been completed and cost about $13,000. The generator will come automatically when there is a demand. Sam brought in drawings and explained possible needs to fix the parking lot. Sam said there will be three different bids. Sam stated the city was giving the contractor money for consulting. Kathy stated that Association dues and membership is paid. Tim stated that the roof in Douglas could not support a single slope roof. Nancie stated that there was a manufacturer’s 20-year guarantee on the roof finished in 2013 in Douglas. Nancie explained that some work has been done to stop water from running into the building. NANCIE’S REPORT: Nancie stated that there were 4 beef purchased at the Converse County 4-H/FFA Junior Market Livestock Sale for a total of $21,402. Nancie stated that this was a huge feather in our cap for PR. Nancie stated that there was an additional 2 beef, 2 lambs, and 2 pigs donated to the center. Center will pay for processing for 4-H/FFA and was not sure about processing of the other 6 animals. Nancie stated there will be another Newsletter out soon. NEW BUSINESS: No discussion at this time for budget and Kathy will bring additional information next meeting to be discussed about budget. The Public Meetings in Glenrock will be changed to the Senior center from the library until after the pandemic is over. Motion made by Bill to move all Glenrock meetings from library to senior center seconded by Joanne and passed by all. OPEN DISCUSSION: Kathy stated the forms for Bills and Claims will have a yellow copy and that most are pre-approved. Kathy will get a list of what needs to be approved by the board since we only meet one a month. Paperwork was passed out and signed for items presented that have been purchased. Joanne is refunding to district monies for WIFI and the jetpack purchased and will not be used for district any longer. Motion was made to pay Joanne monies due by Bill and seconded by Joanne. Sam stated that Artie Schubert wants to do a study to see if they can have one generator for housing and senior center. The cost will be nothing to Glenrock Senior Center. Motion was made by Bill and seconded by Joanne to pay $21,402 for the 4-H/FFA and passed by all. Motion made by Ron and seconded by Joanne to adjourn meeting and passed by all. Respectfully submitted, Bill Canaday August Converse County Senior Citizen Service District Board Sept 14, 2020 Converse County Court House Members present: Tim Ricker, Kathy Patceg, Ron Yates and Bill Canaday Members absent: Joanne Desmarais Others Present: Nancie Fink, Sam Evans The meeting was called to order by Tim at 10:00 AM. Minutes of the last meeting were read by Bill and approved by all. FINANCIAL REPORT: Kathy passed out bank statements and explained deposits, credits, bills and claims. Motion was made by Ron and seconded by Bill to accept bills and claims and passed by all. Kathy is bonded for $5,000 now. Motion made by Kathy and seconded by Ron to accept financial report and passed by all. OLD BUSINESS: Nancie stated the sign for Douglas has been ordered but not in. The sign for Glenrock has not been ordered and still does not know where it will go. The generator is working and worked well when power went out in Douglas. The parking lot is on hold for now. Kathy stated she met with the auditor and she will do the F32 (due end of August) report at no additional charge. The audit is due at the end of December. Sam stated that bids for parking lots are waiting for Artie Schubert to come back from vacation and stated it might be around $700,000 but don’t know for sure. BUDGET REPORT: Kathy passed the breakdown for the budget. Discussion to purchase equipment/laptop computers for Ron and Tim. Kathy will look into the purchase of computers/equipment for support. It was discussed to buy the basic printer. NANCIE’S REPORT: Nancie passed out the continued budget for Aging Services. Nancie stated that projects are getting done as needed. Sam stated the busses are being worked on. Nancie stated that the state has shut off the WAIS program for next year. We will build something to fit our needs because of money lost. Budget for this year was $403,000 and the state part of that was $103,000 at $13.000/month. The Mill Levy is important to fund the centers as they are now funded. Nancie will give the state a study she did about 10 years ago that could possibly help keep people in their home. Nancie stated she will scale down other programs to keep the WAIS program if the $75,000 Allocation/month used for what is needed went away. OPEN DISCUSSION: Kathy stated the meeting should be at the Douglas Senior Center. Ron made a motion to change the meeting location from courthouse to Douglas Senior Center immediately seconded and passed by all. Kathy made a suggestion to advertise the Mill Levy. Motion made by Ron and seconded by Bill to adjourn meeting passed by all. Respectfully submitted, Bill Canaday September Converse County Senior Citizen Service District Board October, 2020 No meeting in this month due to sickness of board members. October Converse County Senior Citizen Service District Board November 9, 2020 Douglas Senior Center Members present: Tim Ricker, Kathy Patceg, Ron Yates and Bill Canaday Members absent: Joanne Desmarais Others Present: Nancie Fink The meeting was called to order by Tim at 10:00 AM. Minutes of the last meeting were read by Bill and approved by all. Financial Report: Kathy passed out a bank statement showing Reconciliation Detail. There will be over $1 million in the bank next statement. Bill made motion to pay the Bills and Claims for 4H meat, September and October allocations, mass mailing, bond for Kathy $100 and seconded by Ron and passed by all. Motion made by Bill to accept Financial Report seconded by Ron and passed by all. Old Business: Sign has been started in Douglas with groundwork started. Parking lot is still on hold. Ron passed out a plan for what needs to be done to complete the parking lot. Bill made a suggestion to have someone oversee the parking lot project that is separate from the contractor to make sure it is done to code. Kathy will talk to Joel about how the group can invest money until money is needed. Nancie’s Report: A new van has been ordered for about $52,000 coming in about 5 weeks. The kitchen work in Douglas is moving forward. New Business: The mass mailing was a single sheet of paper and a suggestion was to use 2 sheets, so it doesn't look like other one sheet mailings. Discussion for a garage located near the kitchen to store food trucks and vans to keep them out of the weather and make loading food trucks easy. Nancie will go to the city planner to see if possible. Kathy will put a new ad in the newspaper with a new schedule for meetings. The mill levy cannot be used for new construction but can be used to add to existing buildings. Motion made by Bill to adjourn and seconded by Kathy and passed by all. R espectfully Submitted Bill Canaday November Converse County Senior Citizen Service District Board December 13, 2020 Glenrock Senior Center Members present: Ron Yates, Bill Canaday, and Kathy Patceg Members absent: Joanne Desmarais and Tim Ricker Others Present: Nancie Fink, Leslee Elliot, Deb Cathcart and Sam Evans Meeting called to order by Ron at 10:00 A.M. Minutes from the last meeting were read by Bill. Motion was made to accept and passed by all. Financial Report: Kathy passed out a bank statement showing Reconciliation Details. There is $2,285,848.18 in the bank and everything balances and shows expenses. Tim and Kathy still need to meet with the bank to invest some of the monies in the account. Bill made a motion to invest $50,000 with Ally Bank Utah after there is an investigation seconded by Kathy passed by all. Kathy passed out a claim that needed to be paid. Bill made a motion to pay allocation for December seconded by Kathy and passed by all. Ron made a motion to accept Financial Report seconded by Bill and passed by all. New Business: Ron got an email from the Wyoming Association of Special Districts talking about training. The association does lobby for Special Districts by expressing concerns that help districts. Our group should get a lot of good advice from the associate. Old Business: Sam wanted to make sure we still fund programs that might be cut due to the fact that some might not be funded by the state in the future. Nancie will know before June if not funded. Nancie's Report: Nancie sent a report to the state with a letter from people that have taken advantage of the program that might get cut by the state. The heating and cooling is ongoing and getting fixed. Nancie will give an invoice for the van when it can be picked up. Contractors want a meeting to go over plans so the kitchen project can move forward. The sign in Douglas is completed and partial payment has been given and the rest will be paid soon. Training will start as soon as technology is purchased to operate the sign. Nancie will go to the rec center meeting in Glenrock for a new sign on their property. Sam stated that there is work needed to be completed before bids. Sam will meet with contractors to make sure all contractors are doing the same job. Nancie will apply for a grant after she knows who players are for the parking lot. Advertising will be put on Glenrock food trucks after the weather warms up. Open Discussion: Sam wanted to know if money could be used for helping families for the holiday season. It was stated that the mill levy could not be used for families. Motion made by Bill to adjourn and seconded by Kathy and passed by all. Respectfully Submitted Bill Canaday December