ARTICLE Ill - OFFICERS 1. The officers of the Board shall be President, Vice-President, Secretary, and Treasurer.... Home > ByLaws > Article lll - Converse County Senior Citizen Service District Officers ARTICLE Ill - CONVERSE COUNTY SENIOR CITIZENS SERVICE DISTRICT OFFICERS 1. The officers of the Board shall be President, Vice-President, Secretary and Treasurer, each of whom shall be elected by the Board. Vacancies in officer positions may be filled by appointment. Any two or more offices may be held by the same person. 2. This Board shall follow Roberts Rules of Order. 3. President: a. Shall preside at all meetings b. Call the meeting to order on time c. Determine the presence of a quorum d. Announce the business before the assembly in the order prescribed in the agenda e. Recognize members who are entitled to the floor f. Process all motions g. Expedite all business h. Rule on any points of order i. Conduct meetings in a fair and equitable manner j. Serve as the representative of the District k. Sign documents on behalf of the District I. Serve as an ex-officio member on committees as specified in the Bylaws m. Work with the secretary to prepare the agenda for the meetings n. Vote on any motion before the Board 4. Vice-President a. Preside when the President is absent or must vacate the chair and fills a vacancy in the office of President; assists the President 5. Secretary - Official record keeper of the organization a. Works with the President to prepare the agenda b. Distributes to members before the meeting any packets of material needed at the meeting c. Sends notice of all meetings d. Keep current membership list, current committees and members, and official attendance lists e. Take minutes at all meetings and distributes the minutes to the Board and other interested parties f. Makes notes of amendments to governing documents and distributes new copies to the Board and appropriate parties g. Notifies officers, delegates and committee members of their election or appointment h. Administers the Oath of Office to new Trustees 6. Treasurer - Custodian of the funds of the special district a. Shall be bonded by a reputable bonding company b. Receives all incoming money and disperses that money according to instructions from the District Board c. Makes sure the financial records are audited d. Completes appropriate forms on behalf of the District e. Keeps accurate records and reports at each meeting to the Board of Trustees and shall include the following: i. Balance on hand at the beginning of the reporting period ii. Receipts iii. Disbursements iv. Balance on hand at the end of the reporting period f. Provides an annual report which includes balance at the beginning of the report year, all receipts, all disbursements and balance at the end of the reporting year Article III - Converse County Senior Citizen Service District Officers: About Us

Board Policy 2010 Depositories and Investments The Board shall annually approve for the deposit of District funds, per WS 9-4-817 through 9-4-831... Home > Policies and Procedures > Board Policy 2010 - Depositories and Investments Board Policy 2010 Depositories and Investments The Board shall annually approve for the deposit of District funds, per W.S. 9-4-817 through 9-4-831. Deposits by political subdivisions; selected institutions; security; withdrawals. (a) To the extent they are not otherwise invested, the monies collected and held by a treasurer of a political subdivision, municipality or special district within this state shall be deposited in banks which qualify as depositories for public monies as specified in W.S. 9-4-803(a). Investments shall be approved in compliance with W.S. 9-4-831. The District Treasurer or designee shall deposit all District funds as directed by the Board and provide a monthly report of deposits to the Board. Board Policy 2010 - Depositories and Investments: About Us

The district was established on August 21, 2018 in the Primary Election. Board Members where voted on November 6, 2018, the Board... Meet Your Board: Team Members Home > Board Info The district was established on August 21, 2018 in the Primary Election. Board Members where voted on November 6, 2018, the Board shall be a 5 member board. At the first meeting the new Board had to draw for lots to see which 3 members will serve a 2-year term and which 2 members will serve a 4-year term. Converse County Senior Citizen Service District's Board Converse County Senior Citizens Service District PO Box 584 Douglas, WY 82633 Board of Directors Meet Your Board: Time Ricker, President

Policy 1025 Resignation(s) of Board of Trustees Resignations will be filled according to Wyoming State Statutes 22-29-202... Home > Policies and Procedures > Board Policy 1025 - Resignation(s) of Board of Trustees Policy 1025 Resignation(s) of Board of Trustees Resignations will be filled according to Wyoming State Statutes 22-29-202 (current as of September 2021) which reads as follows: 22-29-202 Filling by appointment. (a) A vacancy in a district director office shall be filled by appointment by a majority of the remaining directors. However, if a vacancy exists in a majority of the offices of director, or if a majority of the directors cannot agree on an appointment, then notice of the vacancy shall be given to the county commission by either a district director or district member. The county commission shall fill the vacancy within thirty (30) days of being notified or by the time specified in the principal act. If the county commission finds that a vacancy exists in a majority of offices of director or that a majority of the directors cannot agree on an appointment, the county commission may fill the vacancy by acting on its own motion without notice. (b) All appointments shall be evidenced by an appropriate entry in the minutes of the meeting at which the appointment was made. (c) An appointee to the office of director shall serve until the next regular election. (d) The appointed person before undertaking the duties of office shall take an oath of office in accordance with W.S. 22-29-118. (e) The term of office of an appointed director begins on the day the appointee accepts the appointment unless the letter of resignation of the prior incumbent specifies a later date, which date then shall be the beginning of the appointee's term. (f) Any vacancy created by failure of the board to comply with W.S. 9-1-507(a)(vii) shall be filled by appointment by the board of county commissioners for the sole purpose of acting as trustee to dissolve the district without election pursuant to W.S. 22-29-401 et seq. Note: The successor serves until the next General Election, which is not necessarily the term of the trustee who resigned. Interested parties file according to state law to have their names on the General Election ballot. Caution: When a vacancy exists, the current Wyoming State Statutes need to be reviewed in case there were legislative changes. Board Policy 1025 - Resignation(s) of Board of Trustees: About Us

This is a tool to help access material throughout the site. This can help you get to locations as a whole. Converse County Senior Center Of Wyoming Home > Sitemap Sitemap: Info Home General Business Minutes 2018 Minutes 2019 Minutes 2020 Minutes 2021 Minutes 2022 Minutes 2023 Minutes 2024 Minutes 2025 Coming Soon Projects-Douglas Projects-Glenrock Financials Page of Budget Requests Funding Request Information Policies and Procedures Board Policy 1010 - District Reference Board Policy 1020 - Oath and Terms, Board of Trustees Board Policy 1025 - Resignation(s) of Board of Trustees Board Policy 1030 - Officers of the Board Board Policy 1040 - Meetings of the Board Board Policy 1050 - The Order Of Business For The Regular Meetings Board Policy 2010 - Depositories and Investments Board Policy 3010 - Travel Policy Board Policy 3030 - Public Records Board Policy 4010 - Code of Ethics Board Policy 4020 - Conflict of Interest Board Policy 5020 - Dissolution of the District ByLaws Article I - Special District Article II - Board Of Trustees Article III - Converse County Senior Citizen Service District Officers Article IV - Vacancy Article V - Compaints Article Vl - ByLaws Locations Meet Your Board Sitemap Search Results Accessibility Statement

Page of Budget Requests Home > Page of Budget Requests Converse County Senior Citizen Service District's Page of Budget Requests 2024 Budget Requests Senior Citzen Board Read More About Senior Citzen Board Request Converse County Aging Services Read More About CCAS Request Housing Riverside Two Read More About Housing Riverside Two Glenrock Housing Authority Read more about Barber Appts Request Read More About Housing Riverside One Douglas Housing Authority Read More About Irwin Towers Request Housing Riverside One Page of Budget Requests

2019 Budget, 2020 Budget, 2021 Budget, and 2022 Budget. Converse County Senior Center Of Wyoming Home > Funding Request Information Converse County Senior Citizen Service District's Funding Request Information Funding Request Information Read More About Funding Request Information

Home > General Business > Minutes 2025 Converse County Senior Citizen Service District January 8, 2025 Douglas, Wyoming Converse County Senior Citizen Special Service District's Minutes 2025 President Don Luhrsen called the meeting to order. Present were Carolyn Lehner, JB Wollen, and Cindy Sheridan. The agenda was reviewed and accepted. Carolyn moved we accept December minutes, JB seconded. Approved. Cindy moved we accept the treasurer’s report, JB seconded. Approved for payment: District #1507 Skogen Cometto-bookkeeping Sept-Nov $963.55, CCAS #1523 Allocation $200,000.00, #1514 Verizon Security Cams for buses $502.36 #1515 Casper Bdg Sys Wall Stabilization $2,047.25, #1516 Casper Bld Sys Hall Ramp $43,729.45, #1517 $567.00 $1518 High Country Monthly Monitoring $1,127.70 Riverside Plaza 1, #1509 Marlo Blds $18.472.70, Riverside Plaza 11 #1510 Marlo Bldrs #23,472.50, Glenrock Housing Authority #1511 CNM Plumbing Mini Split Inst $720.00, #1512 Garys’ Locksmithing New Key on new storeroom door $200.00, Douglas Housing Authority #1508 Closet Door Replacement $35,0000 Irwin Towers invoice reported at end of meeting. Bank Balance 12-31-24 $512, 696.33, outstanding checks ($279,515.52), tax revenue from Converse County 1/10/25 $470,452.69 Current Bills and Claims ($326,802,31) Current Bank Balance $376,831.19 Closed CD-102 on 12-10-24 to fund upcoming expenditures and was transferred to the CCB Operating account was $1,065,879.89. (This was used to pay back the Oops to the County) I nvestments: CCB CD 100 - $532,555.66 CCB CD-101 - $536,278.46 CCB CD - 257 - $1,074,373.01 CCB CD - 466 - $1,836,937.16 WY CLASS 01-0038 - $621,035.23 WYOSTAR - $597.151.17 R Old Business: Oops overpayment by Joel to CCSCSD by over $2 million has been repaid to the county. A CD was cashed, and we don’t owe the county anything at this time. There was discussion of hiring an accountant to handle the full time bookkeeping of the Board. Carolyn expressed worry about not being able to be as accountable to the funds if they were done outside of the board, but did see the value in having someone do them in times when she may not be available, or if there was a time when there was not a board member that had bookkeeping knowledge. Cindy discussed an accountant in Douglas the Laramie Peak Humane Society uses that they are very happy with and Carolyn and several of the people present at the meeting felt our business is better served being in Converse County, if possible, then Natrona County. Cindy moved the committee of Carolyn and JB research accountants in Glenrock and Douglas and have a report at the next meeting. Passed unanimously. Cindy asked if the board is bonded. The treasurer is the only person bonded. Carolyn doesn’t feel that she is bonded for enough, so she is going to check with the bonding company to enquire about bonding the entire board. New Business: Carolyn received a new computer. Director’s reports: Glenrock: Security cameras have almost finished being installed, basement bathrooms started, hall heaters started Irwin Towers: Elevators finished and will be operational after inspectors come from CO this week, closet Doors were not even and had a change order but are complete, finished flooring in entry way, sliding Glass doors are installed, security cameras are installed and should decrease insurance, kitchens are Being worked on-had to cut living room walls to get to kitchen pipes. Four apartments are complete. They will be used to transition other residents as other apartments are being renovated. Riverside 1 & 2: Differential switches installed for hot water pumps, painting interior, taking bids on the Maintenance shop. CCAS Status: Administration team having meetings weekly. Communication meeting in Douglas every two Weeks with staff. Trying to get a consolidated team and get through all the past books and records from previous administrations. Will have auditors go through books and know there will be red flags, but they want to know where they are. They are working with three sets of books and are trying to consolidate them. Jim has been working on grants and has already submitted and received a $30.000 grant in December, and after doing work to get records from drivers was able to get $138,000 grant we were in jeopardy of losing from WYDOT. Jim is working on getting more grants. The board congratulated Jim for his excellent work.TDS Construction finished with rekey, 3 of 5 fire doors complete, Hallways in Glenrock work progressing Well. Looking at Security Cameras as bid came in higher than expected. Discussion of where other People ordered their systems and what their bids were. Open Discussion: 8 people in attendance at the meeting. Kelly Sike asked if we could put the CCSCSD meeting minutes in the Senior Center Monthly Bulletin so people would have an idea of what it is we do. President Don Luhrsen did not want to do this, as we have a web site that people can visit with all the minutes. Secretary Cindy stated the minutes are too long to put in the bulletin, but she would be happy to bring the minutes to the senior center and all the apartments. She will email the minutes after they are approved to all the entities, and they will copy them to make them available to anyone interested. An invoice for the elevator of $118,802.59 at Irwin Towers was presented for payment. Don made the motion we approve the payment, JB seconded. Motion carried. Meeting was adjourned by President Luhrsen. Next meeting February 10, 2025 in Glenrock Tim Ricker, President Cindy Sheridan, Secretary Janaury Converse County Senior Citizen Service District February 10, 2025 Glenrock, Wyoming President Don Luhrsen called the meeting to order. Carolyn Lehner, JB Wollen, Tim Ricker, and Cindy Sheridan were present. Ten people attended the meeting. The minutes from last month were discussed and a few changes were made. Tim moved to accept the corrected minutes and Carolyn seconded. Motion carried. Treasurer’s Report: Tim moved we accept the treasures report and JB seconded. Motion carried. Approved for payment: District invoices #1520 Skogen Cometto Dec. bookkeeping $315.15 #1521 Carolyn Lehner Printer Ink/paper /office supplies $186.11 CCAS #1522 Allocation $200,000.00 #1523 Casper Bldg Sys Wall Stabilization $1067.80 #1524 Casper Bldg Sys Hall Ram Pmnt 3 $81,657.55 #1525 Verizon Security Cameras-Buss $532.25 #1526 Admundsen Hall Ramp Design $300.00 #1527 High Country Monthly Monitoring $1,152.90 #1528 JB Engineers Retaining Wall $2,376.26 Riverside Plaza 1 #1529 Marlo Builders Painting-final $18,472.50 Riverside Plaza 11 #1529 Marlo Builders painting final $23,472.50 Glenrock Housing Authority #1531 CEPI Engineering-Retaining wall $4,485.00 #1530 Casper Cameras Security Cameras $6,715.00 #1532 Casper Cameras Security Cameras $400.00 Douglas Housing Authority #1533 Marlo Builders Closet door upgrade-additional $8,525.00 #1534 Caya Const. Kitchen Sinks $16,568.86 #1535 Caya Const. Flooring Replacement $70,000.00 #1536 Caya Constr. Relp Iron Pipe w/ PVC shd 40 etc $24,500.00 #1537 Caya Const Ketchen remodel 16 units $211,200.00. Added at the meeting was a check to Cindy Sheridan for office supplies check#1538 for $33.88. Investments: CCB CD 100 - $532, 555.66 CCB CD-101 - $536,278.46 CCB CD - 257 - $1,074,373.01 CCB CD - 466 - $1,914,590.10 WY CLASS 01-0038 - $621,035.23 WYOSTAR - not yet received Old Business: Signed a resolution from Converse County Bank to be the repository for the Converse County Senior Citizens Service District Board. Reviewed our investments. See the CDs listed above. Carolyn recommended we transfer CD100 into the checking account to cover the incoming bills. Cindy moved we cash the CD100 in the amount of $532,555.66 and transfer into the checking account. JB seconded. Motion carried. Cindy moved we purchase $200,000 Board Member Bonds ($458/year) and $250,000 Board Director’s and Officer Policies ($900/yr). JB seconded and motion carried. New Business: Glenrock Housing Authority: Engineering started on rock wall but won’t start until spring, heat pump started, Bathroom concrete drilling started. Hoover ramp is complete and elevator will begin. Security Cameras are installed. Irwin Towers: Elevator complete. 16 apartments complete. Common area is complete except for kitchen. No rehab has been done on Irwin Towers since 1973. Don asked Bruce to take pictures and see if the paper can do an article about the work done. Riverside 1 and 2: Interior painting in the common areas are almost completed. All other projects are complete. A 24x32 shop will be constructed by K&R Construction this spring. CCAS: Jim had some questions about the budget and the board asked him to contact Lucille Taylor with his questions and bring it back to the board if he had any further questions. Some staffing changes have been made. People have had good reports about the food at the Center in Douglas. They have been approved for $88,000 and $16,000 meal grant, maintenance, salaries, etc grants. Jim is hiring a HR company to assist with limiting the past mistakes with staff. The Wyoming Senior Services Board will send someone to assist to make sure that the financial policies are being followed correctly. Don asked Jim to tell Hannah and Justin they are doing a great job at the Center. Open Discussion: Vicki Weiss was contacted about the property to the west of ours possibly being for sale. She doesn’t have a price yet. There was limited talk about building a new Senior Center in the future on the new property. There is power to the building on the site now, but no heat or water. Carolyn asked us to sign papers for WY STAR. Tim moved meeting be adjourned, JB seconded. Motion carried. Don adjourned the meeting. Next meeting: March 10, 2025 in Douglas, WY 10:00 am Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District March 10, 2025 Douglas, Wyoming President Don Luhrsen called the meeting to order. JB Wollen, Carolyn Lehner, Cindy Sheridan, and Tim Ricker were present. There were eleven people attending the meeting. Minutes from the February meeting were reviewed. Laurie asked that there was a change that the wall is not complete but almost complete in the Riverside portion of the minutes. Tim moved we accept the minutes and JB seconded, motion carried. Treasurer’s Report: Cindy moved we accept the treasure’s report and JB seconded. Motion carried. Carolyn recommended we cash CD 100 ($532,555.66) and move it into the checking account to cover the outstanding checks coming in for the next month. JB moved we cash CD 100 and Tim seconded, motion carried. CC Bank Balance 2-28-25 $387.208.59. Tax Revenue from CC: $153, 238.14, Current Bills and Claims for approval 3/10/25 (635,659.26) leaving a current bank balance of ($95, 212.53). CD 101 cashed on 2/10/2025 was $539,303.66. CD-100 $532,555.66 CD-257 $1,074,373.01 CD -466 $1,935,099.82 Wyoming Class Investment: $623,122.94 WyoSTAR Investment: $607,852.33-est not yet available District Invoices: #1539 Skogen Cometto Jan Bookkeeping $337.38, #1540 Burns Insurance Treasurers Bond & D&O Ins $1,358.00, #1542 5 Aces Printing LLC Publish Meeting Dates $153.00, #1541 Election 3 Candidates $598.42. Converse County Aging Services: #1543 CCAS Allocation $200,000.00, #1544 CCAS Verizon Security Cameras-Buss $489.26, #1545 CCAS High Country Monthly Monitoring $1,190.70. Riverside Plaza 11: #1546 7 Stones Electric $303,007.50. Glenrock Housing Authority: #1547 CNM Plumbing and Heating Relays for Hall Heaters $770.00, #1548 CNM Plumbing and Heating Restroom in Commons $8,500.00 Douglas Housing Authority: #1551 CayaConst 1239 Handrails, corners Commons $50,000.00 #1549 Arrow Electric 1237 Partial Kitchen outlets $45,000.00 #1550 CayaConst. Drywall repair 16 units $24,255.00. OLD BUSINESS: Kim Hiser discussed Lifelines with the board. The Lifeline monitors have been being paid for out of the CCAS budget and were budgeted for $80,000 a year through the Senior Services District. There are 182 lifelines our right now. This was an agreed service that was part of what people passed the Service District for apparently originally. There was never a lifetime cap placed on the number of Lifeline monitors that the Senior Services District would provide through the CCAS. Jim thought that perhaps we could look at funding these through a Title 3 Grant or some other grant. Kim was not happy with that proposal, as that was part of what the original push for the funding and campaigning for the Senior Services District was for. There was some back and forth and Don said we would have more discussion next month after more information was collected. Glenrock Housing Authority: Working on obtaining more grants. Continuing work on bathroom. Continuing work for heat pump. Elevator project continuing but should be complete soon. Heat pump condensers project starting soon. Hoover Hall waiting for inspections and then will be complete. Irwin Towers: Hand rails are up and 18 kitchens are complete. Carolyn asked for projects to be complete and inspected before payment is submitted. Bruce Jones assured the board that they are. Riverside Plaza 1 and 2: Generator will be installed in April and operational in May. The shop will be started in May with the hope to be completed by July 1, 2025. Ron McNare knows that it needs to be completed in this budget year. Laura is the Wyoming state representative for Rocky Mountain Heartland Affordable Housing Management Association and will be attending a meeting in May. She is hoping to bring back grant information to that will apply to all the housing in Converse County. They are thinking about doing a car show at Riverside Plaza in June with a BBQ and an open house to show the improvements that have been made to the buildings. The board thought that was a great idea, and Jim asked if they could also be included with the Senior Center. CCAS: Fire doors still ongoing. Rekey is complete. Eagle is on the flag pole and the flag light is complete. Two day WDOT audit review was approved and granted $125,000. They are hoping to be approved for more in the future. They are approved to be a local transit authority for public transportation so they can possibly set up scheduled runs through the city for the public. They can make out of state hospital runs and trips to Deadwood, etc. Food numbers have gone up substantially. The frozen meals have increased from 70 to over 200. They are hoping to add a position of Special Project Coordinator to manage bids and contractors, to free Jim up so he can handle the management of the CCAS. At this time, it will be a part time position. OPEN DISCUSSION: There was some discussion about adding a maintenance person for Barber Apartments. We are not sure how that would be funded. There was some discussion about the CCAS person being used for both, but that is probably not legal, so that will not work. More discussion will be held next month. Carolyn asked Tim to get ahold of WYOCLASS Investments to get her name added to the card so she can move and get information about those funds. He said he will do that right away. Carolyn moved and Cindy seconded that we appoint Converse County Bank as official depository for CC Senior Services District. Motion carried. The board signed deposit cards. Meeting was adjourned. Next Meeting April 14, 2025 at 10 am in Glenrock. Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District April 10, 2025 Glenrock, Wyoming President Don Luhrsen called the meeting to order. Carolyn Lehner, JB Wollen, Cindy Sheridan, and Tim Ricker were present and thirteen attending. Minutes from March were reviewed. I just noticed doing April minutes that the location was wrong. March location was Douglas so that has been changed in the minutes. This will be addressed at next meeting. Tim moved to accept minutes and JB seconded. Motion passed. Treasurer’s Report: Carolyn reviewed treasurer’s report. Cindy moved we accept report and Tim seconded. Motion carried. Bank Balance 3-31-2025 $448,927.31 March Tax Revenue from Converse County: $243, 862.45 Current Bills and Claims for approval 4/14/2025 ($580,215.31) Current Bank Balance $112,574.45 Certificate of Deposit at Converse County Bank Certificate: xx-257 $1,074,373.01 xx-466 $1,935,099.82 WYOMING CLASS INVESTMENT: $623,122.94 WyoSTAR INVESTMENT $611,847.43 Total investments: $4,244, 443. 20 District Invoices: # 1552 Skoggen, Commento $470.30 Converse County Aging Services #1553 CCAS-77 Allocation $200,000.00 #1555 CCAS-76 High Country Monthly Medi Alert Syst $6,575.00 #1554 CCAS-78 Xavus-Douglas My Sr Center Prog $600.00 #1567 CCAS-79 Casper Bldg Sys Hall Ramp/Wall Stab $151,429.05 #1557 CCAS-80 Verizon Security Cameras Busses $489.26 #1558 CCAS-81 Amundsen Hall Ramp/Wall Stab $5,633.30 NO CHECKS FOR RIVERSIDE PLAZA 1 and 2 Glenrock Housing Authority #1559 Short Powerline Receptacle/commons bathroom $173.40 #1560 CNM Plumbing to date commons RR $9,500.00 #1561 CNM Plumbing Mini Split Units A/C Heat Pumps $3,315.00 Douglas Housing Authority #1562 Caya Construction Casto Iron Pipe Repair/Kitchen $3,500.00 #1563 Caya Construction 12 Kitchen Remodels $158,400.00 #1564 Caya Construction Kitchen Drywall repair $18,000.00 #1565 Douglas Housing Auth Watts Tech/Auto-out Vent Hood $2,130.00 #1566 Arrow Electric Kitchen outlets $20,000.00 Total Bills and Claims: $580,215.32 Old Business: Carolyn reported that all the bonds for the board discussed in the previous meeting was paid. New Business: CCAS will provide the Board information soon about the audit that was done. Joel Schell, Converse County Treasurer, gave the board a presentation to review and explain the mill levy and review for the new board members the process for budgeting for the upcoming year. We can start a building fund for a new Senior Center that a certain amount is set aside each year and we should have an emergent account for any possible unforeseen problems that arise that are not in the budget. These could be in the same account. We need a cash flow reserve and there is no minimum or maximum of reserve. Tax Revenue must be $0. We need a resolution from the board to designate the reserves from last year (CD’s). Barber Apartments: Elevator almost finished, Siding is starting, rock wall has not started, a generator is not needed, the restroom is half finished, working on the heat pumps. They have bids in on Grants. Irwin Towers: Summitted invoices. 21 apartments complete. There are 30 plus apartments left to complete. Riverside Plaza 1 and 2: The generator should be completed mid-June. Ron McNare continues working on the shop. Submitted preliminary budget for 2026 CCAS: Estimate for life alerts is $76,486 a year. Carolyn moved and Tim seconded that we pay the additional amount for the alerts for the year. The motion passed unanimously. Jim noted many staffing changes have been made. They are working hard to find staff that fit the organization. They are streamlining grants and getting everything organized on the business side of the Center. They have hired an HR firm and are updating a handbook for payroll and retirement. The Center will be offering dementia training for caregivers through Wyoming Dementia Together. They will supply a big screen tv and offer telehealth opportunities. The Senior Center hired Brad Isner as their project manager, and he is hard at work. They will need to bid for snow removal next winter and have hired a person for mowing this summer. They have a budget created. They want to grow funds and offer services to seniors. Their vision is to mow lawns, handiwork in homes, clean up around homes, etc. The idea is that it would employ people in town and offer needed services to seniors. Jim states they will be asking for an increase in salaries in the budget. He wants to add an accountant due to the amount of money they are dealing with at the Senior Center. Tim moved to adjourn the meeting, JB seconded. Motion passed. Don adjourned meeting. Next meeting Monday, May 12, Douglas, 10:00 am. (Carolyn has requested to meet at 9 am to begin budget for 2026.) Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District May 10, 2025 Douglas, Wyoming President Don Luhrsen called the meeting to order. JB Wollen, Carolyn Lehner, and Cindy Sheridan were present. Minutes from the March meeting place change was discussed by Secretary Cindy Sheridan and approved. Minutes of the April meeting were reviewed. JB moved to accept minutes, Carolyn seconded, and motion carried. Treasurer’s Report: Cindy moved, we accept the treasurer’s report and JB seconded. Motion carried. Cindy moved we moved $310,000 from CD # 257 into checking immediately, JB seconded. Motion carried. CC Bank Balance 04/30/2025 $112,988.94. April Tax Revenue from Converse County: $252,720.81. Outstanding checks ($471.30). Current Bills and Claims for approval 05/12/2025 ($658,269.09). Current Balance ($293,029.64) CD XX-257 $1,083,777.45 CD XX-466 $1,9,35,099.82 WYOMING CLASS INVESTMENT $627,626.02 WyoSTAR INVESTMENT $613.865.20 District Invoices: 1568 Skoggen, Cometto Feb and March Bkp $137.65 Converse County Aging Services: #1569 Monthly Allocation $200,000, #1570 High Country Monthly Medi Alert System $6,785.00, #1570 Verizon Security Cameras Buses $374.74, #1570 Casper Bldg Sys Hall Ramp App 7/Hall Ramp $23,849.80,, #1570 Casper Bldg Sys Hall Ramp App 6/Hall Ramp $17,506.61, #1570 Casper Bldg Sys Hall Ramp App 5/Hall Ramp #132,742.19, #1570 Casper Bldg Sys Hall Ramp App 5/ Wall Stabil $$2,639.01, #1570 Casper Bldg Sys Hall Ramp App6/Wall Stabil $449.10, #1570 Amundsen Wall Design $1,431.90, #1570 GSG Gordons 50% deposit Garage Doors #3,400.00. Riverside Plaza 1 and 11- no checks Glenrock Housing Authority: #1571 Kone Elevator Project $49, 190.00, #1572 ABC Seamless Exterior Siding Project $66,070.00, #1573 GHA Exterior Siding Project $20,000 #1574 CEPI Engineering Retaining Wall $5,870.00 #1575 GHA Heat Pumps Proj Reim Supplies $3,228.09 #1576 CNM Plumbing Heat Pumps Project $$63,200.00 Douglas Housing Authority: #1577 Caya Construction 3 Kitchen Remodels $41,400.00, #1578 Caya Construction Cast Iron Repair/8 Units Kit Rem $8,000.00 #1579 Caya Construction Drywall Repair 8 Units $12,000. OLD BUSINESS: CD 466 expiration date is 5/10/2025 and it will renew at 4.05%. That is higher than the interest rate than the CD 257 so it was decided to cover the outstanding expenses for this month from CD 257. The Board wants to fund a building fund for a future, possible new Senior Center in Douglas and have it also be available as a reserve emergent fund. We also want to fund an emergent/cash reserve fund. Discussion about the lot next to ours being available for purchase. No price is being discussed currently, but the board does not think we need to pursue discussion about this lot currently. Irwin Towers will possibly have three-five kitchens left to repair next year. Carolyn suggested we have the same people complete our audit that did it last year. NEW BUSINESS: Glenrock Housing Authority: *Budget Request for 2026 -Carry over from 2025 $733,458.25 New Projects 2026 $$729,000.00 Still working on the common Bathroom area. Starting on Siding-ABC Billings. The elevator is almost completed. Heat pumps are working. The carpet will be installed on June 11. Nothing has been started on the brick wall. Irwin Towers *No written budget submitted at meeting but Caroline has it emailed $397,500.00. New budget 4-5 kitchens may need to be rolled over, replace HVAC in common areas on all floors, replace handrails on left side of halls Linda Wolfe will be the new Chair of the Douglas Housing Board at Irwin Towers. Welcome! Converse County Aging Services: *2026 Budget Request $570,383.00 for projects. $2,400,000.00 monthly allocation A van crashed into the fairground area. No injuries were reported. Brad has been busy working on projects at both centers. The proposed budget for 2026 will leave an estimated surplus of $93,00 that they would like to use to build an emergency fund. They will be working on more grants. They have a goal of getting eight months of operating cash in an interest-bearing account for emergencies. Riverside 1&2: * 2026 Budget Riverside 1 $240,00.00 Riverside 2 $85,470.00 No one was present to give a report at this meeting. Caroline requested that we have three bids for all work being done. The board had unofficial workshops to discuss 2026 budgets before and after the meeting. No decisions were made. JB motion we adjourn the meeting and Cindy seconded. Motion carried and Don adjourned the meeting. Next meeting June 9, 2025, Glenrock, WY at 10:00 am. *These minutes have been amended after meeting 6-9-25. Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District June 10, 2025 Glenrock, Wyoming President Don Luhrsen called the meeting to order. JB Wollen, Tim Ricker, Carolyn Lehner, and Cindy Sheridan were present. Thirteen people attended the meeting. Minutes from the May meeting was reviewed. Kathy from Irwin Towers had some corrections and Jim from Converse County Aging Authority had changes on the 2026 budgeting portion. JB moved, we accepted the amended minutes, and Tim seconded. The amended minutes were approved. Don asked Cindy to change the minutes from May and then have them signed rather than correcting them in the June minutes. Treasurer’s Report: Tim moved, and JB seconded that we accept the treasurer’s report. The motion passed. Cindy moved, and JB seconded, we transfer $300,000.00 from CD 257 to checking immediately to cover outstanding checks. The motion carried. CC Bank Balance 6-9-25 $58,239,46. May tax revenue estimated $250,000.00 Outstanding checks $0. Current Bills and Claims for approval 6-09-2025 ($533,135.04). Current Bank Balance ($224,895.58) CD XX-257 $733,777.45 CD XX-466 $1,955,153.29 Wyoming Class Investment $629,903.31 WyoSTAR $613,865.20 District Invoices: #1580 Skoggen Cometto May Statement Accounting $110.00 #1581 Carolyn Lehner Black printer ink and 3 hole paper $65.17 #1581 Adobe Acrobat $163.67 Converse County Aging Services: #1582 CCAS- Monthly Allocation $200,000.00 #1583 Amundsen Wall Stabilization/Hall ramp $1,600.00, TDS -Fire Doors $42,747.80, Verizon -Security Cameras Busses $489.26, High Country- Monthly Medi Alert Sys $7,105.00, Smith Construction-Asphalt Parking lot $5,000.00, GSC Gordons-Garage Doors $3,261.15, High Country-Balance on Medi Alert Systems-$37,085.60. Riverside 1 and 2: no checks Glenrock Housing Authority: #1584 GHA Reimb for Commons supplies $667.24 #1585 Elevator Project/final $49,190.00 #1586 CMB Plumb &Heat Plumb Restroom Commons $2,750.00 #1587 CMB Plumb & Heat Inst Heat Pumps $65,000.00 Douglas Housing Authority: #1588 Caya Construction 8 kitchen remodels $110,400.00 #1589 Caya Construction Cast Iron Repair 3 units $3,000.00, #1590 Caya Construction Drywall repair $4,500.00. GENERAL CALENDAR: Public Hearing for budget will be the meeting in July. There needs to be a public hearing notice in the newspaper one week before the meeting in July. NEW BUSINESS: The proposed budget for 2026 will be attached with these minutes. Glenrock Housing Authority: The common area bathroom, siding, heat pumps, and carpets are almost complete. The elevator is complete except for a few glitches. Nothing has started on the retaining wall. The request for the maintenance person had to be taken out of the budget because, after research, we did find we could not fund that with our budget. We did tell them that we would let the County Commissioner’s know that our board can only fund construction . Irwin Towers: May have four apartments that have to be completed next year. Arrow Electric can get the electric work on those apartments completed this year. Riverside 1: They broke ground for the shop. The generator should be installed this week. The retaining wall may not be completed due to the person doing the job being unable to do it right away. Riverside 2: All projects are complete. They will have three bids for all projects and will turn those in at the July meeting. They will be having an audit done soon, and the auditors may be reaching out to Carolyn for information. Converse County Aging Services: They have received five special project bids for painting the building. Patriot Painting presented the low bid. There may be a private donor that will pay for the painting. Jim and Kim attended the Wyoming Senior Citizen Association Director’s meeting. They met with other administrators from other Senior Centers from around the state and learned a great deal. Many of the Centers have grant writer’s positions, etc. They learned more about Alzheimer’s/Dementia training for caretakers in our community. He recommended we watch the PBS show “Rural Dementia Care”. They just wrote another WYDOT grant for $155,000. There are plans for a lake trip to Glendo on July 15. There will be a pontoon boat and fishing boat, with golf carts to get the seniors to the lake and boats. This is funded with a grant. A grant funded the beautiful flowerpots at the Senior Center. The HR firm is continuing to work with them on the handbook for employees’ policies for payroll, PTO, etc. There was no open discussion. Tim, moved we adjourn the meeting, Carolyn seconded. The motion passed, and Don adjourned the meeting. Enclosed will be the proposed budget for 2026. Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District July 14, 2025 Douglas, Wyoming President Don Luhrsen called the meeting to order. Carolyn Lehner, Cindy Sheridan, JB Wollen, and Tim Ricker were present. The budget that was posted in the Douglas Budget newspaper for the last two weeks was reviewed and discussed by Carolyn, treasurer. Don asked if there were any questions. The 2025 budget was adopted as presented. The budget will be attached to these minutes. The budget meeting was adjourned, and the monthly district meeting began. A copy of the July meeting needs to go to the State Department of Audit along with the Public Hearing Notice in the paper. President Don Luhrsen called the meeting to order. Carolyn Lehner, Cindy Sheridan, JB Wollen, and Tim Ricker were present. Sixteen people attended the meeting. Minutes from the June meeting was reviewed. Kathy from Irwin Towers asked that we change Linda Wolfe’s title to Chair of Douglas Housing Board. Kathy is the director of Irwin Towers. JB moved we approved the amended minutes, and Tim seconded. The minutes from June were approved as amended. Treasurer’s Report: Tim moved we approve the July treasurer’s report, JB seconded. The motion passed unanimously. Cindy moved we transfer $300,000 from CD 257 to checking to cover outstanding checks. JB seconded the motion, and the motion passed. CC Bank Balance: 6-30-25 $209,931.01 Outstanding checks: ($49,190.00) June tax revenue from CC: $221,899.28 Current Bills and Claims for approval 6/09/2025 ($427,941.37) 7-14-25 CURRENT BANK BALANCE: ($45,201.08) CD XX-257 $433,777.45 CD XX-466 $1,955,153.29 WYOMING CLASS INVESTMENT: 632,109.18 DISTRICT INVOICES: #1591 Skoggen, Commetto-Bookkeeping Services $362.65 CONVERSE COUNTY AGING SERVICES: #1592 CCAS-Monthly Allocation $200.000; #1593 Verizon-Security Cameras Buses, High Country-Monthly Medi Alert Sys $7,070 RIVERSIDE PLAZA 1: #1600 K&R Construction Partial Payment New Shop Bld-$45,000 RIVERSIDE PLAZA 11: No checks GLENROCK HOUSING AUTHORITY: #1596 GHA reimb costs Commons proj $493.38; #1597 Wyoming Flooring $24,277.36; #1598 CMB Plum & Heating-Mini Split Installations $25,000; #1599 Comtronix Smoke Detectors Elevator Pro $1,406.72 DOUGLAS HOUSING AUTHORITY: #1594 Caya Construction- 6 Kitchen remodels $82,800.00, Cast Iron Repair 3 units-$6,000.00, Drywall Repair-$9,000; #1595 Arrow Electric Electrical Outlets Kitchen Rem $26,042.00 Old Business: Don discussed the budget requests and budget adopted with the group. All present understood and agreed. The Adopted budget will be filed with the County Clerk and Auditor. A copy of the Public Hearing Notice in the paper needs to go to the State Department of Audit. Carolyn has been working with the auditors to get the audit completed. We haven’t received the final approval or contract at the time of this meeting. New Business: Glenrock Housing Authority: The common area bathroom, heat pump, carpet are all almost completed. Siding finishes next week. Elevator complete except a few glitches. Nothing started on the retaining wall. Irwin Towers: 4 apartments will go into next year; Arrow Electric budget will be complete this year. Riverside 1: K&R broke ground for the shop. The generator will be installed this week. The retaining wall may not be done due to injuries. Riverside 11: Complete with projects. They will be ready with three bids at the August meeting for 2026 projects. Riverside Audits will be completed in July and the auditors will be contacting Carolyn for information. CCAS: The Douglas Center has a special project bid for painting the outside of the building and have five bids. Patriot Painting had the lowest bid and there may be a private donor willing to donate for the Painting. Kim and Jim attended an administrator’s directors meeting to learn about structure, grant writing, lobbying for seniors and senior centers, rural dementia care, etc. They just received approval for an increase in the WYDOT grant to $155,000. The boat trip to Glendo is planned for July 15. It will feature pontoon rides and fishing boats and a picnic. This day is funded by a grant. The beautiful flowerpots decorating the outside of the Senior Center is funded by a grant. The HR firm continues to work with Jim on handbook including policies and payroll. Time moved, we adjourned the meeting and Carolyn seconded. Motion carried. Don adjourned the meeting. Next meeting: August 11, 2025, 10:00 am, Glenrock, WY Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District July 11, 2025 Glenrock, Wyoming President Don Luhrsen called the meeting to order. Carolyn Lehner, Cindy Sheridan, and JB Wollen were present, with Tim Ricker absent. There were six people attending the meeting. The minutes from July were reviewed. An amendment to the minutes stating that the generator from Riverside 1 will be carried over into next year’s budget, not complete in the current budget. JB moved the minutes approved as amended, and Carolyn seconded. The motion passed. Treasurer’s Report: JB moved we approve the August treasurer’s report, and Cindy seconded. The motion passed. Cindy moved we transfer the remaining balance of CD 257 $290,232,98 into the checking account to cover outstanding checks. JB seconded and the motion passed. CC Bank Balance: 7-31-25 $55,448.43 Outstanding checks: ($49,190.00) July tax revenue from Con County: $209,787.06 Current Bills and Claims for approval: 8/11/2025 ($470,306.92) Current Bank Balance: ($205,071.43) CD XX-257 $290,232.98 CD XX-466 $1,955,153.29 WYOSTAR INVESTMENTS $618,026.70 estimated WYOMING CLASS INVESTMENTS $634,394.24 DISTRICT INVOICES: #1601 Skoggen, Cometto Bookkeeping Services $332.65; #1602 PMCH Planning and walkthrough $5,000.00; #1603 Carolyn Lehner USPS PO Box Rent annual $88.00; #1604 Carolyn Lehner-supplies $224.67; #1605 Carolyn Lehner copy paper $65.17; #1617 Five Acres Printing- 2 Public Hearing Budget Ads $408.00 CONVERSE COUNTY AGING SERVICES: #1606 CCAS-Monthly Allocation $200,000.00; #1607-Patriot Painting-Building Paint $1,572,88; Patriot Painting-50% Deposit $3,328.06; Patriot Painting-Final $3,328.06; High Country-Monthly Med monitoring $2,670.00; High Country-Monthly Med monitoring $4,435.00 RIVERSIDE PLAZA 1: #1609 7 Stones Electric-Generator Final walkthrough $24,055.00 RIVERSIDE PLAZA 11: No checks GLENROCK HOUSING AUTHORITY: #1608 Cloud Peak Fire Prot-30% down Design Fire Protect $90,900.00; #1610 WyBlinds and Shutters- Blinds and Shutters $10,800.00; #1611 ABC Seamless - Balance on Siding Install $51,328.13; #1612 ABC Seamless-Bottom edge siding replace $19,680.00; #1613 Lifeway Mobility -Remove Stairlift/carpet inst. $948.00 #1614 Casper Camera-50% down Security Cameras $3,997.50; #1615 Vyve-Internet access econtracts $27,145.80; #1616 CNM Plumbing-Mini split installations $20,000.00 DOUGLAS HOUSING AUTHORITY: No checks Carolyn discussed the information she obtained from her discussion with Joel Schell about the recapture we should receive from the oil and gas companies. It should total approximately $3 million and we should receive it before December 31, 2025. Discussion was that the money will probably go into the capital reserve fund. Capital Investments are $3,497,807,21 as of this meeting. Cindy will send a certified copy of the Budget Hearing that was in the paper to the State Auditory and Carolyn will send one to our auditors. We are still working to get everything that the auditors need. OLD BUSINESS: GLENROCK HOUSING AUTHORITY: The rock wall and retaining walls are continuing. Fire protection and blinds are getting started. IRWIN TOWERS: No report RIVERSIDE 1 & 2: The final testing on generators will be completed soon. The shop should be completed next month. They hired a bookkeeper and new assistant. The bids for new water heater will be coming next month. CCAS: The Financial Audit is ongoing. Eight state grants went well. The Internal audit changed PTO and employees working sixteen hours a week must be paid into WY State retirement system. Lake day went well and they plan to make it a yearly event. There will be a float in the State Fair Parade, and they are planning a BBQ at the Center after the parade. The Senior Center in Glenrock needs a new roof. The Douglas Senior Center exterior paint project is complete. OPEN DISCUSSION: Brittany, the Patient Care Coordinator, from Summit Ridge Rocky Mountain Care Center (formerly Douglas Care Center) introduced herself. She informed us that their company is highly rated and is training the staff to perform to their standards. They have purchased both the Care Center and the Assisted Living Home. Management meeting are back on schedule with these. Don’s computer is malfunctioning, so if anyone needs to contact him, they need to call or text him. Cindy moved we adjourn the meeting at 10:40 pm, JB seconded. Motion passed. Don adjourned meeting. Next meeting September 8, 2025 in Douglas. Don Luhrsen , President Cindy Sheridan, Secretary Converse County Senior Citizen Service District Sept 8, 2025 Douglas, Wyoming President Don Luhrsen called the meeting to order at 10:00 a.m. Present were Tim Ricker, JB Wollen, Carolyn Lehner, and Cindy Sheridan. Meeting minutes from August were discussed. There were several corrections suggested and no approval was voted on, so the corrections will be made and submitted for approval at the October meeting. Treasurer’s Report: Cindy moved we approve the Treasurer’s report for August 2025, and JB seconded. The motion passed unanimously. CC Bank Bal: 8/11/2015 ($155,881.43) Transfer from CD XX-257 on 8/12/2025: $290,232.98 Interest earned on CD 257: $818.62 Interest paid to checking account: $227.90 Outstanding checks: $0 Check book balance as of 8/31/2025: $135,398.07 Converse County Tax Revenue August 2025: $3,989,731.09 Current Bills and Claims for approval 9/08/2025: ($400,096.65) (chged in Oct meeting to ($400,456.65) due to typo) Current Check Book Balance 9/08/2025: $3,725,032.51 CD xx-466 $1,975,111.92 WYOMING CLASS INVESTMENT $636,680.18 WYOSTAR INVESTMENT $620,287.06 TBD INVESTMENTS TOTALS: $3,232,079.16 DISTRICT INVOICES: No checks CONVERSE COUNTY AGING SERVICES: #1619 CCAS-monthly allocation-$200,000.00; #1620 High Country-Monthly Monitoring $2,600.00; High Country-Monthly Monitoring $4,400.00; Ann Rex-2020 Starcraft Bus $76,436.00 Hop’s Tach Shop-Computers $569.00; Hop’s Tach Shop-Computers $1,138.00 RIVERSIDE PLAZA 1: #1618 K&R Construction-shed $25,000.00; #1621 Fish’s Plumbing-2 Bradford Water Heaters $20,260.20 RIVERSIDE PLAZA 11: #1622 Fish’s Plumbing-2 Bradford Water Heaters $20,260.20 GLENROCK HOUSING AUTHORITY: #1623 CEPI Engineering Retaining Project $1,731.25; #1624 Tree Bees-Tree Trimming Project $3,800.00; #1625 ABC Seamless-Change Order Request $20,152.00 (changed in Oct meeting to $20,512.00 typo) DOUGLAS HOUSING AUTHORITY: #1626 Caya Construction-50% down hand rails $23,750.00 TOTAL BILLS AND CLAIMS: $400,096.65 OLD BUSINESS: The F-32 submission due September 30, 2025, should be submitted by the Skoggen/Cometto bookkeeping. The audit is progressing with information being submitted to the auditors. One question was whether the land purchase was voted on by the board in 2024. The minutes read that the board went into executive session to discuss, and after that session, there was a motion that passed for Tim, Don, or Lucille to act on behalf of the board to purchase the land. The motion carried and all members were in agreement to pursue, so that is the vote to purchase the land. NEW BUSINESS: Director’s Reports and Budget Requests- GLENROCK HOUSING AUTHORITY: All projects are being completed. 24 trees were trimmed. Walk in showers were ordered. The rock walls and retaining wall are being completed. Carolyn noted the bids were higher than expected but she’s working on the budget to get it completed. Fire Suppression work is beginning. IRWIN TOWERS: Work on the four remaining apartments and community center are delayed due to equipment problems. The parts are ordered, and work will begin when the equipment is working again. Bids for the handrails were submitted and a check for 50% for materials was written for CAYA Construction. They’re working on bids for the HVAC units for the Common’s areas, but work will not begin until winter. RIVERSIDE 1 and 11: The shop is being completed, with siding and painting needed. Bidding is going out for landscaping and a sprinkler system. The bid is twice as much as the grant they have for completing it. Invoices are being submitted today for the four water heaters installed, two in each building. CCAS: Jim confirmed that the board pays for Free Friday lunch once a month. All people receive lunch at no charge, and the board confirmed they pay for the lunches. The parade float went well, and the BBQ after the parade was a hit. They plan on making this a yearly event. ECI and Laser Construction donated one beef and two hogs to be shared between the two centers. The bus that was in the accident at the fairgrounds (due to medical episode by the driver) is repaired and back in the fleet. Insurance paid $43,000 for the repair. The audit is being completed and it has been complicated, but they are getting it done. They have hired a new driver for the dialysis bus, Judy P. They have a verbal commitment from a new activities’ director. They have six applications for positions open on the Senior Citizens Management board. Projects include bids for security cameras. Casper Camera has secured the bid. The roof in Glenrock is complete except for gutters. The exterior still needs work in Glenrock. The roof in Douglas needs to be replaced. Kim has completed the budget and they are trying to switch their fiscal year to match CCSSDB. Jim discussed where the line should be drawn with services, such as personal care services and home care services, if the budget begins to be depleted. Should they return to the board for more funding or get stricter with the financial guidelines that are set for those services. There was some debate, but the board felt that the financial guidelines should be adhered to for services. Don asked for an average daily meal count to be discussed at the next board meeting. Cindy moved and Tim seconded that the meeting adjourn. Motion carried. Next meeting October 8, 2025 in Glenrock. Don reconvened the meeting at 11:19. All board members were still present. JB moved and Tim seconded to approve payment of $25,000.00 to K&R Construction on Riverside 1 for payment for shop. Motion carried. Don asked all the directors to present insurance on their properties at the next board meeting. The CDs that will be used to move the money from the County will be discussed at the next board meeting. Tim moved and JB seconded the meeting adjourn. Motion carried. Don Luhrsen, President Cindy Sheridan, Secretary

Locations in Douglas and Glenrock, Wyoming. The mission of the Converse County Senior Citizens Special District is.... Converse County Senior Citizen Service District Our Mission The mission of the Converse County Senior Citizens Special District is to assist and support the Converse County Aging Services in improving the lives of older adults through caring services with opportunities for social interaction, recreation, basic support and needs services, education, volunteerism and community activism. Our mission for the senior housing units is to ensure that the housing facilities are kept up-to-date for safety concerns and remain as affordable, low income housing in Converse County. Home: Welcome Our Vision Our vision is to assist the Converse County Aging Service in enabling older adults to engage, enrich and empower their lives. Our vision for the senior housing units is that they remain an attractive, safe, and viable source of affordable housing. Home: Our Vision History A request to form this special district and put the question on the ballot was formally adopted by the Board of Converse County Commissioners on April 17, 2018. The formation question was submitted to the voters at the Primary Election in August 2018. The formation of the district was approved by the voters at the Primary Election. At the General Election, qualified residents submitted a nomination for election and those names appeared on the November General Election ballot. At that election, five trustees were elected. At their first Board meeting, the newly elected trustees drew for lots on their terms of office with 3 (three) trustees serving 2 (two) year terms and the other 2 (two) trustees serving 4 (four) year terms. 2018 Election Results on Formation Ballots cast: 3723 Ballots Yes: 1779 Ballots, No: 1609 Under votes: 334 (voters did not mark an oval) Over votes: 2 (voters marked both ovals) Wyoming State law requires a re-submission of the question for continuing the district two years after the initial question. Therefore, at the General Election on November 3, 2020, the question was put on the ballot. 2020 Election Results on Continuing the district Ballots cast: 7010 Yes : 4516 No : 1742 Under votes: 748 (voters did not mark an oval) Over votes: 4 (voters marked both ovals) Home: History Bylaws Read More About Bylaws Home: Bylaws Minutes Read More About Minutes Home: Minutes Financials Read More About Financials Home: Financials Vist Site Map Vist Accessibility Statement Home: Site Map Home: Contact Us Home: Subscribe Form

Converse County Senior Citizens Service District Board Douglas Senior Center Members present: Tim Ricker.... Home > General Business > Minutes 2021 Converse County Senior Citizen Special Service District's Minutes 2021 Converse County Senior Citizen Service District Board Douglas Senior Center January 11, 2021 Amended - April 12, 2021 Members present: Tim Ricker, Kathy Patceg, Ron Yates, Lucile Taylor and Bill Canaday. Others present: Nancie Fink and Troy Hunsucker. The meeting was called to order by Tim at 10:00 AM. Minutes of the last meeting were read and approved. Financial Report: Kathy passed out the bank statement with the Reconciliation Detail showing everything balanced with $2,210,848.18 in the account. Kathy has included an expense by vendor detail for Lucile Taylor. Ron brought in the technology from Joanne Desmarais, former board member. Bills and claims from CCAS allocation, advertising, and the county clerk for the General Election. Bill moved to pay the bills and claims and accept the Financial report, Ron seconded, motion carried. Lucile Taylor and Kathy Patceg and Bill Canaday were sworn in as board members. New members were given the oath and Bill signed certificates of the Oaths of Office. Kathy introduced Troy Hunsucker (Regional Director, Marketing) from Wyoming Class to discuss the possible Public Fund investments. Troy explained different kinds of investments that are possible for the CCSCSDB. Troy explained options for different kinds of investment. Nancie's report: The sign is up and running in Douglas. A new computer was purchased. There is a need for more staff training as they learn how to use the technology so the public can read the information. Nancie showed maps of the parking lot showing ownership. Nancie needs to meet with different entities to find out how much money will come from each entity. Kathy made a motion to accept Nancie's report, Ron seconded, motion passed. Nancie said the van will be here at the end of January. Nancie explained that the architect said the center needed to clear up the boundaries or get permission from the Housing Authority complex or the City of Douglas before the remodeling project could move forward. She will visit with the City of Douglas first. Old business: The sign in Douglas is up and running. MOU was passed around for signatures and Nancie will pass onto the CCAS board for signatures. Kathy has visited with the CPA about the FY 20 Audit report several times. The audit report needs Tim's signature before it is sent to the state. Tim talked about mileage reimbursement for private vehicles going to meetings in Douglas, Glenrock and other places. Lucile will bring information pertaining to mileage reimbursements. New business: Election of officers for the year 2021. Lucile made a motion to keep the officers' members the same as in the past for calendar year 2021, Tim seconded, motion carried. Lucile and Tim will go to the bank and see about interest from the bank. Kathy was advised that investment policy needs to follow state guidelines. Tim asked if the Payne Plaza could use the center if there was a power outage. Ron brought the returned computer and printer from Joanne. No one had a need for the computer. Kathy will not be at the next meeting. Tim has the check book if needed. Kathy moved to add Lucile's name to the bank account, Ron seconded, motion carried. Ron moved to adjourn, Kathy seconded, motion carried. Respectfully Submitted, Bill Canaday, Secretary Tim Ricker, Chairman January Converse County Senior Citizen Service District Board February 15, 2021 Glenrock Senior Center Members present: Tim Ricker, Ron Yates, Lucile Taylor and Bill Canaday Member absent: Kathy Patceg Others present: Nancie Fink and Sam Evans The meeting was called to order by Tim at 10:00 a.m. Minutes of the last meeting were approved and order filed. Bill did not have the oath to swear in Ron and said he would look for that and bring it to the next meeting. Financial Report: Lucile gave the bank statement with a balance of $2,437,250.74 and a credit from Converse County Treasurer for $226,984.78. Checks were paid to Aging Services for $75,000, check deposit for $234.00 from Joann, warrant for $420 to Douglas Budget, $536.44 to County Clerk for election, interest $140.22 at .07% and balance $2.437,250.74. Bills and claims were paid. Bill made a motion to accept the financial report, seconded by Tim, motion carried. Tim read the letter from the Converse County Bank about the formal application that authorizes the pledging of securities in excess of $250,000. Motion made to accept Resolution of Board of Directors by Lucile and seconded by Ron, motion carried. The Resolution of the Board of Directors paperwork was signed and will be returned to CCB. Tim stated he would like a new computer to use for district business. Nancie's report: Nancie passed out the Balance Sheet from Converse County Aging Services, Inc. Nancie provided information on what needs to be paid. The transmission went out on the van. Nancie stated the bills have been paid and will present invoices at our next meeting. The new van might be here by the end of February. Nancie brought January financials to look at. Tim and Nancie met with the City of Douglas and the city will do what is necessary to move forward with projects. Nancie explained there will be some changes made to the projects after meeting with the city. There will be changes to costs after final changes by architects. The garage was discussed and the thought was to move forward even though it is different from the remodel project. By moving forward, the Board can see how the garage will fit with the current project. Old business: Lucile passed out the form for Mileage Reimbursement for business trips and explained that everyone needs to be consistent. IRS mileage is $.56/mile for FY 2021. Lucile thought we should have policies in place first and will bring additional information to the next meeting. New business: A special district notice was received for February 24-25 in Cheyenne for Conservation District Employee Certification Training. One can go on the website and make reservations. Ron gave a summary of the agenda. Tim expressed an interest in going. Ron made a motion to pay expenses for the trip in a sum of $600.00 and if it is more, the district will pay, seconded by Lucile, motion carried. Lucile will check into getting a credit card from the bank. Ron stated he would like to get the computer back from Nancie that Joann had. Nancie will get it to Ron. There was discussion about buying equipment for the current project and storing to help with potential savings since there may be price increases later. Ron moved to adjourn, Lucile seconded, motion carried. Tim Ricker, President Bill Canaday, Secretary February Converse County Senior Citizen Service District Board Douglas Senior Center March 8, 2021 Members present: Tim Ricker, Kathy Patceg, Lucile Taylor and Bill Canaday Members absent: Ron Yates Others present: Nancie Fink The meeting was called to order by Tim at 10:00 a.m. The minutes of the last meeting were read and approved with corrections. Discussion of Records: Kathy will make corrections to the Investment Policy and bring it to the next meeting. Kathy is the public records person for requests. The minutes of all meetings will be signed by the President and Secretary. The minutes need to be kept forever. Bill stated the minutes are in a 3 ring binder and in folders on his computer. The records are hard copy and digital. Lucile said we should have a limit for length of time to keep other records as determined by State Archives. Financial Report: Kathy stated that the bank statement for January was in order. Kathy passed out the February bank statement and everything is good. We received interest on our account totaling $573.21 for February. Tim went to a meeting in Cheyenne on February 25th and explained his costs and will turn in his expenses. Tim will give back any money he did not use for the trip and will deposit it in the bank. Motion made by Lucile, seconded by Bill to pay bills and claims of $150.00 WY Association for Conservation membership fee; $70.60 for mileage for Tim's expenses; CCAS allocation of $75,000; final payment for sign $24,601; and permit fee for sign $3,101 to Converse County Aging Services, passed by all. Motion made by Bill to accept Financial Report, seconded by Lucile and passed by all. Tim stated that there will still be more revenue coming in from FY 21. Nancie's report: Nancie discussed the funding sources for the Glenrock parking lot improvements. Nancie is sending information to 5 construction companies for bids. She will go to several different meetings in that parking lot. Nancie stated that Casper and George would go to the City of Douglas to see if they could fix potholes in Douglas parking lot for public safety. Nancie stated that the 2 boards have done a good job moving forward. The new vehicle was discussed without an exact date for delivery and there will be an additional charge due to changes. Old business: Nancie brought in visual aids for the Glenrock parking lot to show ownership. Kathy stated that the Audit report will be coming soon, along with a bill. Lucile discussed the mission and vision statements related to the proposed policy. Kathy had questions and the group discussed what needs to be done and changes that need to be clarified. Changes need to be made to reflect the state law. Suggestion made to adopt policy and attach MOU. Lucile will do some research for clarification on what happens if there is a change in all board members. New business: There was discussion on the sale of old vehicles with more information to follow. Kathy passed out FY 21 Fiscal Year Budget sheets to compare with Nancie's report to see what has changed with cost for the updates and other work. Kathy stated that our Audit/accounting costs may increase. The virus scan needs to be updated and Kathy will look into it. The signatures for the Credit Card Application were obtained and the application will go back to the Converse County Bank. Bill moved to adjourn, Kathy seconded, motion carried. Tim Ricker, President Bill Canaday, Secretary March Converse County Senior Citizen Service District Board April 12, 2021 Glenrock Senior Center Members present: Tim Ricker, Ron Yates, Lucile Taylor, Kathy Patceg and Bill Canaday Others present: Nancie Fink The meeting was called to order by Tim at 10:00 a.m. The minutes of the last meeting were approved with corrections (last line, first page "to" will be replaced with "on") and order filed.. Kathy did an amendment to the January minutes to take Bill off as being sworn in as new board member and updated the February minutes.. Motion made by Ron to accept all changes, seconded by Kathy, motion carried. Kathy stated the virus protections have expired on our computers. It was suggested to download the free Avast and CCleaner. Financial Report: Kathy passed out the Converse County Bank statement. The Reconciliation Summary was up to date. Kathy passed out the Bills and Claims for review.. Kathy had an additional invoice for the Dodge Van, $53,552.00.. Lucile stated she would like to see a comparison of expenditures compared to the adopted budget. Lucile moved to accept the financial report, seconded by Ron, motion carried. Nancie's report: Nancie discussed the problems she has encountered in making payments to the IRS.. Nancie stated the last payment of $265,675.41 should be the final one.. Board members had questions about the IRS that Nancie answered.. Nancie did not go to the Glenrock Town Council meeting about the Barber Apartment shared parking lot.. Old business: Ron Yates was given the Oath of Office by Bill. New business: Kathy will notify Matt Adelman, the Douglas Budget, of the budgeting work session. Kathy will see if she can tweak the investment policy and talk to Troy about investments before the committee meets.. Ron will be in charge of the committee with Kathy and Lucile also serving. There will be more research into investment companies by having them present their plans. Kathy passed out the proposed budget worksheets and discussed income and expenses page by page. Lucile suggested that there should be a distinction made in the minutes for historical purposes about which town is being referenced on projects. Kathy will contact the Douglas Budget to get an annual contract for the legal notices. Kathy will check about bonding for those on the checking account. She will also check on the website. Nancie will update her balance sheet for individual projects to show what has been paid and what remains to be paid per project. Nancie will provide an itemized breakdown for projects (budgeted and spent). Lucile suggested that the vehicles being disposed of need to go out for bid so there is a justification for new vehicles. There will be a budget work session, Thursday April, 22 at Glenrock Senior Center at 10:00 a.m. Nancie will show her Board the budget and explain it at their next meeting. It was suggested by Lucile to look at policies in the next meeting. Lucile will contact the Local Government Liability Pool to see if there is liability coverage they offer that this Board should purchase. Bill moved to adjourn, Ron seconded, motion carried. Tim Ricker, President Bill Canaday, Secretary April Converse County Senior Citizen Service District Board Douglas Senior Center May 10, 2021 Members present: Tim Ricker, Kathy Patceg, Lucile Taylor, Bill Canaday and Ron Yates Others present: Nancie Fink, Sally Suppes The meeting was called to order by Tim at 10:00a.m. Sally Suppes from Travelers presented the Nonprofit Directors and Officers Liability coverage plans that could work for this board in case there was a lawsuit. The total would be about $1,500 for protection for a year for all board members. Lucile stated she would agree, but would like to revisit this after a year and see if there are different rates and if it is needed. There was discussion about bonding for the funds held by this board. Sally will give us a quote from Fidelity and Crime Coverage and Nonprofit Directors and Officers Liability for bonding. The minutes of the last meeting were read by Bill. Kathy moved to accept, seconded by Lucile, motion carried with corrections. Financial Report: Kathy passed out the Converse County Bank statement. There is an additional deposit of $187,552.97 for a total of $2,083,289.97 which will be on the next statement. There was an additional check to pay for ink for Bill. Tim moved to accept the financial report, seconded by Bill, motion carried. Nancie's report: Nancie passed out the "wants” sheets from surveys that the seniors took at the centers. There may be some additional costs from the "wants” list, discussion followed. Nancie stated that the price was locked in for the kitchen equipment and it could cost less to complete. There are additional funds needed for racks for the thrift stores (Tim stated his wife would agree) and snow removal. Nancie will go to the Rec Center Board meeting to see about the digital sign in Glenrock. Old business: Ron will fill out the public investment paperwork. Nancie stated that the bid for the Glenrock parking lot has gone out; the potholes need to be filled at the centers; and improvements to the Douglas Senior Center will happen one project at a time. New business: Kathy talked about the Proposed Budget for the next fiscal year. Ron suggested a building fund and Kathy will talk and look into it. It was suggested to have operating and reserve funds in separate accounts and possibly have a building fund. Tim moved to adjourn, seconded by Lucile, motion carried. Tim Ricker, President Bill Canaday, Secretary May Converse County Senior Citizen Service District Glenrock Senior Center June 14, 2021 The regular meeting was called to order by President Tim Ricker at 10:05 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Minutes of the May 10, 2021 meeting were read. Kathy moved to accept, Lucile seconded, motion carried. Bill Canady's resignation letter was read. Ron moved to accept, Kathy seconded, motion carried. Kathy passed out the Financial Report, reflecting 4 warrants issued, plus interest earned. The balance is $1,936,458.90. Lucile moved to accept, Ron seconded, motion carried. Nancie was absent so there was no report from her. This Board requested a 2 mil levy from the County for the FY 22 budget. Funds will be for operations and earmarked accounts. The next meeting will be July 12, 2021 in Douglas. Lucile moved to adjourn, Ron seconded, motion carried. Tim Ricker, President Ron Yates, Acting Secretary June Converse County Senior Citizen Service District July 12, 2021 Douglas Senior Center The regular meeting was called to order by President Tim Ricker at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Ron Yates and Lucile Taylor. Guests present were Nancie Fink and George Smith. A Public Hearing was held at 9:00 a.m. at the Douglas Senior Center for the FY 22 proposed budget. There was no public in attendance. Kathy will update the FY 22 budget to reflect it as adopted and will send it to the State of WY and Converse County. Lucile moved to accept the minutes of the June 12, 2021 meeting with corrections, Kathy seconded, motion carried. Kathy provided a financial report: June 30, 2021 account balance, $2,807,580.04 which includes $646.97 in interest. Warrants were approved as submitted. Ron moved to accept the financial report, Lucile seconded, motion carried. Parking lots: nothing to report. Nancie's report: The Douglas dining room construction project will start July 13. The bid advertisement went out for the Douglas kitchen remodel. There will be a mandatory pre-bid meeting on July 20th at 2:00 p.m. with bids being accepted until July 28, 2021 at 2:15 p.m. The mill levy tax distribution for June 2021 was $88,815.64. Kathy will place an advertisement in both newspapers to replace Bill Cannady, who resigned from this Board on June 13, 2021. Lucile was appointed to fill the secretary position which was vacated with Bill's resignation. Lucile suggested that this Board meet with the CC Aging Services Board to discuss remodel and other projects that were funded in FY 21 and FY 22. The question is what can realistically be accomplished? Is someone needed to help Nancie oversee these projects? Lucile's concern was the large revenue balance in the account and, even though the funds have been allocated to various projects, it doesn't look good to have so much money on hand. Should the projects be prioritized? The remodel projects are taking a long time to be completed due to still existing Covid problems, receiving materials and scheduling contractors. This Board will try to meet with the CC Aging Services Board at their meeting in Glenrock at 1:00 p.m. on August 19, 2021 to discuss projects. Lucile moved to adjourn at 10:53 a.m., Ron seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary July Converse County Senior Citizen Service District August 10, 2021 Glenrock Senior Center The regular meeting was called to order by Vice President Ron Yates at 10:00 a.m. Present were Ron Yates, Kathy Patceg and Lucile Taylor, absent was Tim Ricker. Guests present were Nancie Fink. Dana Lythgoe joined the meeting a bit later. Nancie stated the CC Aging Services Board meeting was changed to August 26, 2021 at 10:00 a.m. at the Douglas Center. Kathy moved to accept the minutes of the July 12, 2021 meeting, Ron seconded, motion carried. Kathy gave the financial report and reviewed various projects and dollars spent. She will modify that spreadsheet to show completed projects as they were deleted on her report. Nancie discussed the projects and her desire to involve her Board more with decisions. Lucile moved to accept the financial reports, Ron seconded, motion carried. Kathy will check on the status of the insurance coverage for the Board. She will also get with Troy for his suggestions to modify the investment policy so this Board can start investing funds.. Lucile will ask County Treasurer Joel Schell for his thoughts on investments. Nancie reiterated her desire to have her board be more involved with decisions on projects. On the kitchen remodel, she believed the Senior Center paid the $75,000 for the architect. We discussed this as it applies to an overall cost of a project. Should we know this so that there is a total project cost when there are payments from two different entities? Nancie offered the following invites to this Board: August 29, 2021, Ayres Natural Bridge Park, staff picnic beginning around 10am. August 31,2021, Ayres Natural Bridge Park, Senior picnic, 11a(ish). Bring a covered dish. Lucile stated there needed to be action on the procedures she presented. She will distribute again via email. Lucile moved to adjourn at 11:10 a.m., Kathy seconded, motion carried. Ron Yates, Vice-President Lucile K. Taylor, Secretary August Converse County Senior Citizen Service District September 13, 2021 Douglas, Wyoming The regular meeting was called to order by President Tim Ricker at 10:00 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Guest present was Nancie Fink. Kathy moved to approve the minutes of the August 10, 2021 meeting, Ron seconded, discussion followed about clarification on the architectural fees and the kitchen remodel costs as there appears to be some confusion. Lucile will address the corrections in the minutes of this meeting rather than redoing the August 10th minutes, motion carried. Corrections to minutes of August 10, 2021: The $75,000 architectural fee is being paid in increments by CCAS as work is completed; therefore, that amount has not been totally expended. The kitchen equipment cost has been paid. That cost was paid by this Board. Kathy presented the financials reflecting a balance of $2,671,378.32 as of August 31, 2021. Ron moved to accept the financial report and the payment of bills as presented. Lucile seconded, motion carried. Old business: Glenrock parking lot, no progress, hopefully, work will start in late fall to be completed this calendar year; Douglas kitchen remodel, work is in progress. The Investment Policy was discussed and the Board decided to adopt and then submit amendments if needed. Lucile moved to adopt the Investment Policy, Ron seconded, motion carried. After some discussion, Lucile moved to rescind the motion made by Bill Canady on December 13, 2020 to invest $50,000 with Ally Bank Utah, Kathy seconded, motion carried. (A copy of those minutes is attached for reference.) The credit card is now available for use by this Board. New Board member: no applications at this time. The application for consideration to be appointed to this Board was distributed by Kathy. Nancie will try to get on the agenda to meet with the Glenrock Town Council about the sign for the Glenrock Center. Ideally, CCAS would like to have it on the Rec Center property for visibility, but there has been some push back from them. The FY 22 Budget and projects were reviewed and discussed. Nancie will provide a copy to her Board at their next meeting. Nancie stated that she and Cheryl Schwartzkopf, CC Weed & Pest, had met and looked at the weed and landscaping concerns at both centers. The Glenrock parking lot remodel may cause issues with the landscaping on the hillside. Kathy stated she was not getting return calls in reference to the proposal for the Board's liability insurance coverage. Ron and Lucile will get her a couple of more names. Ron moved to approve the Policies and Procedures that Lucile put forth for consideration, Kathy seconded, motion carried. Lucile will put them in a notebook and will print a set for each member, as well as Nancie. Because the Investment Policy was adopted, this Board can now invest funds in various approved programs according to Wyoming State law. The Board agreed to initially invest in WYO-STAR which is administered by the Wyoming State Treasurer. Once we have our account number, this Board, at their next meeting, will decide on a dollar amount to invest. Kathy will send in the application and let us know if it is accepted or if more information is needed. Ron moved to adjourn at 11:32 a.m., Lucile seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary September Converse County Senior Citizen Service District October 18, 2021 Glenrock, Wyoming The regular meeting was called to order by President Tim Ricker at 10:00 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Guest present was Dana Lythgoe. Kathy moved to accept the minutes of the September 13, 2021; Ron seconded, motion carried. Kathy presented the financials. The September 30, 2021 balance is $2,591,682.68 which included $647.14 in interest earned and $9,867.22 in tax distribution funds from the County Treasurer. Bills were presented and approved. Tim encouraged Board members to actively seek a new member. Lucile shared the names for a couple of possibilities. Dana, CCAS (representing Nancie), said the next major project is the Glenrock kitchen remodel.. Lucile shared that she would be going through information on the Records Retention schedule from the State Archives for this special district and will share that information so that our records are retained as required. Kathy moved to have Lucile become the Public Information person for our district; Ron seconded, motion carried. Note: Kathy is currently that person. She will notify the State of the change. The WYO-STAR project is still moving forward. Hopefully, by the next meeting, the required form will have been accepted by the WY State Treasurer's Office and we can begin investing. Lucile moved to adjourn at 11:00 a.m.; Ron seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary October Converse County Senior Citizen Service District November 8, 2021 Douglas, Wyoming President Tim Ricker called the meeting at 10:00 a.m. Present were Tim Ricker, Kathy Patceg, Lucile Taylor and guest Nancie Fink. Ron Yates was excused. Kathy moved to accept the minutes of October 11, 2021, Tim seconded, motion carried. Mr. Troy Hunsucker, Peaks Investment Management, discussed options for investing funds. His company specializes in working with local governments. He discussed Wyoming Class offerings and its flexibility. Funds cannot be invested for more than 270 days. He also discussed Long Term Investments and said there is an option to split maturity dates. LTI funds can be withdrawn early without penalty. Mr. Hunsucker will send Kathy the application. He will also review our Investment Policy. Lucile will check with Joel, CC Treasurer, to find the current best investment options. Note, investments are discussed in WSS 9-4-831. Kathy presented the financial report. The current balance is $2,609,720.59 which includes $668.23 in interest and $107,519.37 from the County Treasurer. Bills were approved as presented. Lucile moved to accept the financial report, Kathy seconded, motion carried. Kathy said that our auditor, Julie Melder, is available if we would like her to attend one of our meetings Prospective board member: Leonard Hollar was suggested . Nancie's update. The Douglas dining room may open in mid-December. There may be a grand opening sometime in the first part of January. She updated us on the status of other projects that we are funding. The next major project may be the remodeling of the Glenrock dining room. Tim will be attending the WY Assn of Special Districts' meeting in Casper. Lucile will work on the Retention Schedule for Special Districts. Kathy will check with Joanne about the website that was purchased so we can pursue a website for this special district. Lucile moved to adjourn at 11:55 a.m., Kathy seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary November Converse County Senior Citizen Service District December 13, 2021 Glenrock, Wyoming The meeting was called to order at 10:06 a.m. Present were Tim Ricker, Ron Yates, Kathy Patceg and Lucile Taylor. Guest present was Dana Lythgoe. Kathy moved to approve the minutes of the November 8, 2021 meeting. Ron seconded, motion carried. Kathy provided the financial report. Claims were approved for payment as submitted. The bank balance at the end of November was $2,883,641.64 which included tax revenue of $427,468.08; interest of $700.42; and disbursements of $154,247.45. Lucile moved to approve the contract and payment of $330 to Brennin Clark, dba 4-Optimization for the website development and Joanne Demarais for $359.76 as payment for the GoDaddy website project, Ron seconded, motion carried. Ron moved to accept the financial report, Lucile seconded, motion carried. New member options: Cherie Reese and Kim Hiser. Kathy has made contact with Mr. Troy Hunsucker, Peaks Investment Management, for required documents. The Board is also looking at investing funds in WYOSTAR. Lucile moved to invest $50,000 with Peaks Investment pending their signing the contract and $50,000 in WYOSTAR pending an account number and any other required details, Kathy seconded, motion carried. Lucile moved to nominate the current officers to serve terms ending in November 2022, Ron seconded, motion carried. The officers will be Tim Ricker, President; Ron Yates, Vice-President; Kathy Patceg, Treasurer; and Lucile Taylor, secretary. Kathy moved to approve the 2022 meeting dates as submitted, Ron seconded, motion carried. Copies will be provided to the Douglas Budget and will be posted at the Courthouse. Dana Lythgoe, CC Aging Services, updated the opening for the Douglas dining room, which may be around mid-January, 2022. She also updated other projects. Questions arose if invoices are required to reimburse CCAS when they paid for items that the District had built into its budget. Lucile will check with an auditor. Lucile moved to adjourn at 10:54 a.m., Ron seconded, motion carried. Tim Ricker, President Lucile K. Taylor, Secretary December

This special district is governed as defined under the laws of the State of Wyoming... Home > Policies and Procedures Converse County Senior Citizen Service District's Policies and Procedures This special district is governed as defined under the laws of the State of Wyoming, specifically Wyoming State Statutes 18-15-101 through 18-15-111. These laws can be found at this link: Legislature of the State of Wyoming wyoleg.gov These policies have been adopted by the Board of Trustees of the Converse County Senior Service District. They are not all inclusive and new policies and / or amendments may be put forth at any time by a trustee to further the mission or clarify operations of this District. Adopted this 13th day of September 2021. Policies and Procedures: Info Policies & Procedures Policy 1010 Responsibility for Operating the District Reference: Read More About Policy 1010 Policy 1020 Oath and Terms, Board of Trustees: Read More About Policy 1020 Policy 1025 Resignation(s) of Board of Trustees: Read More About Policy 1025 Policy 1030 Officers of the Board: Read More About Policy 1030 Policy 1040 Meetings of the Board: Read More About Policy 1040 Policy 1040 Meetings of the Board: Read More About Policy 1040 Policy 2010 Depositories and Investments: Read More About Policy 2010 Policy 3010 Travel Policy: Read More About Policy 3010 Policy 3030 Public Records: Read More About Policy 3030 Policy 4010 Code of Ethics: Read More About Policy 4010 Policy 4020 Conflict of Interest: Read More About Policy 4020 Policy 5020 Dissolution of the District: Read More About Policy 5020 Read from PDF Version Read From PDF Version Additional Policies & Procedures Payment of Invoices: Read More About Payment of Invoices Procurement Policy and Procedures: Read More About Procurement Policy and Procedures Wyoming Special District Handbook Read More About Wyoming Special District Handbook Policies and Procedures: References

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